6 days old


University of Washington
Seattle, WA 98104


Req #: 179335
Job Location Detail: Roosevelt Commons West 
Posting Date: 05/18/2020 
Closing Info: Open Until Filled 
Salary: Salary is commensurate with experience and education. 
Shift: First Shift 
Notes: As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.  

UW Human Resources is committed to developing engaging and responsive programs that enhance our workplace culture, providing connections to one another and our larger community. As a mission-driven institution, the University of Washington attracts employees inspired by and engaged in making a difference. Through workplace giving and volunteerism, the UW Combined Drive proudly leads the state of Washingtons workplace giving campaign and is seen as a valuable benefit of working at the University of Washington. 
UW Combined Fund Drive has an outstanding opportunity for a workplace giving specialist.

This position is part time, 75% FTE from January-June and October-December. It is full time, 100% FTE from Mid-July-Mid-October.

The workplace giving specialist reports to UWHRs workplace giving manager and is responsible for day-to-day program and campaign operations, including supporting and supervising volunteer and temporary campaign staff, and promoting the Combined Fund Drive for UW employees and retirees and state employees in Snohomish and King Counties through events and communications.                                                                                                                             

Critical to managing three concurrent campaigns (UW, King County, Snohomish County), the specialist manages multiple workstreams and navigates between managing the accounting processes associated with donations, cultivating the donor-base through proactive communications, and sharing responsibility for volunteer recruitment, training and engagement.

Other operational responsibilities include managing donor data, reporting, and serving as a triage point for donor and reporting issues and liaison between the ISC and the state CFD office.


Program Management

With broad program management responsibilities, the workplace giving specialist is responsible for ensuring accurate and efficient operations of workplace giving.

  • Administer all gifts sent to the UWCFD including receipt, deposit, and reconciliation of pledges, checks, and fundraisers

  • Maintain database, including management of donor and volunteer data

  • Analyze data and create reports

  • Provide data reconciliation with UW and state CFD office

  • Act as liaison to ISC, UWHR and the state CFD office

  • Manage the programs customer portals including program email, telephone, and walk-in customers

  • Troubleshoot and solve complex issues

  • Prepare written proposals and informational materials

  • Maintain program files

    Communications & Engagement

    Building awareness of workplace giving programming and the annual fundraising campaign through online tools, social media and strategic communications, the workplace giving specialist relies on both creativity and technical skills.

  • Through timely communications, ensure donors are acknowledged and gratitude is expressed

  • Cultivate donor engagement focused on new employees

  • Develop and publish online registration tools

  • Update online events calendars

  • Create social media strategies and manage channels

  • Participate on assigned committees

  • Promote campaign at assigned UW and county events.

    Event Management & Non-profit Engagement

    Developing and managing events and activities that inspire and engage participants in areas of philanthropic interest.

  • Develop and maintain relationships with nonprofit partners

  • Maintain and update speakers bureau

  • Book nonprofit speakers for events

  • Manage aspects of large-scale and complex events

    Volunteer Recruitment & Training

    The successes of workplace giving and the Combined Fund Drive are intrinsically linked to workplace giving staff effectively mobilizing hundreds of volunteers throughout the year. Duties in this area span the UW and King and Snohomish counties.

  • Assist with annual campaign coordinator recruitment

  • Plan logistically complex and large-scale trainings

  • Assist with training development and training delivery

  • Support Sno-King County CFD Committee activities and events that impact and guide the campaign within Sno-King County agencies including campaign coordinator training, kickoff events, and volunteer recognition program

  • Facilitate and coordinate effective committee meetings; serve on and/or support subcommittees; provide assistance to committee chair

  • Provide ongoing Sno-King County campaign coordinator communication, campaign materials and support

    Additional Project Support

    Includes miscellaneous duties as project success requires and/or other duties as assigned.


    Bachelor's degree and at least two years experience in program management or administrative functions

    Demonstrated ability to set priorities and successfully accomplish complex projects working independently and with others on a team.

    Exceptional organizational skills including the ability to manage multiple assignments with competing deadlines.

    Commitment to excellent customer service and demonstrated ability to work collaboratively and effectively at all levels of the organization.

    Excellent interpersonal communication skills, including public speaking, group facilitation, presentation and negotiation skills.

    Must demonstrate ability to maintain confidences and protect confidential information.

    Values the UWs commitment to inclusiveness; demonstrates respect and commitment to diversity.

    Ability to thrive under tight deadlines and often a significant degree of ambiguity.

    High degree of comfort using MS Office Suite.

    Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.


    Hands-on experience planning and managing events.

    Experience managing social media.

    As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for six consecutive years. 


    Office environment, working under pressure with expected and unexpected deadlines affecting workload. May also require occasional early morning or late evening work. Frequent travel on and off campus.

    This position is part time, 75% FTE from January-June and October-December. It is full time, 100% FTE from Mid-July-Mid-October.

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
  • Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

    The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.


    Posted: 2020-05-19 Expires: 2020-06-18

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    University of Washington
    Seattle, WA 98104
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