1+ months


University of Washington
Seattle, WA 98104


Req #: 200130
Posting Date: 12/06/2021 
Closing Info: Open Until Filled 
Salary: Salary is commensurate with experience and education 
Shift: First Shift 
Notes: As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.  

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The Department of Psychiatry and Behavioral Sciences within the UW School of Medicine is the third largest clinical department  with 285 full-time faculty members, 280 clinical faculty members, and over 300 staff. Department faculty provide clinical services in 5 hospitals, 14 primary care locations, and several outpatient sites in addition to telepsychiatry consultations to more than 150 clinics in Washington and beyond. As the only academic psychiatry department serving the five state WWAMI region (Washington, Wyoming, Alaska, Montana, Idaho), the Departments highly competitive residency training program is largely responsible for developing the mental health workforce in the Pacific Northwest. The Departments robust research portfolio totals $35 million in grants and contracts per year for projects ranging from clinical neurosciences to treatment development to health policy and population health. The Department is recognized as an international leader in developing, testing, and implementing Collaborative Care, an integrated care model increasingly seen as a solution for population-based mental health care. Other areas of excellence include Addictions, Autism, High Risk Youth, Neurosciences, and Trauma, and the Department is developing innovative new programs in Technology and Mental Health, Global Mental Health, Maternal and Child Mental Health, and Targeted Intervention Development.

The Department of Psychiatry and Behavioral Sciences is recruiting for a Training Coordinator.

Help create meaningful change by providing project management, support, and instructional design on initiatives aimed at training the behavioral health workforce in evidence-based interventions for psychosis.

The SPIRIT (Supporting Psychosis Innovation through Research, Implementation, and Training) Lab in the University of Washingtons Department of Psychiatry & Behavioral Sciences is a diverse group of researchers and trainers committed to improving the lives, wellbeing, and supportive care of individuals who are at risk of or experience serious mental illness. We pride ourselves on leading the field in research and training in evidence-based, recovery-oriented behavioral health practices, while also providing an environment conducive to ongoing professional development, collegiality, and fun.

The SPIRIT Lab seeks a full-time Training Coordinator with strong project planning, project management, and distance learning coordination skills to drive the operational components of behavioral healthcare training and implementation. The aim is to have this position start by the end of 2021 / early 2022, but could be negotiable for the right candidate.

The Training Coordinator is an exciting and strategic role contributing to training and implementation projects within the SPIRIT Lab. Under the direction of senior faculty, the Training Coordinator supports the development, evaluation, and continuous improvement of training programs for healthcare providers, families, and organization leadership. You will work alongside faculty, trainers, and a research team to coordinate training activities across the SPIRIT Lab (www.uwSPIRITlab.org) and will have the opportunity to make meaningful contributions with opportunities to grow and develop your career.

We are seeking someone with a positive presence and emotional intelligence to recognize and respond appropriately to the political and relationship sensitivities inherent in those contacts. This is a critically important role for the SPIRIT Lab's ability to maintain positive and productive relationships with the people who provide our funding and collaborate with us. Similarly, managing personnel operations for ~20 faculty and staff requires exceptional organizational skills, leadership skills, good judgment, and interpersonal effectiveness. This is the perfect setting to apply your personnel operation skills to help us maintain strong morale and a positive workplace among SPIRIT Lab faculty and staff.

The role of Training Coordinator requires independent judgment to initiate and manage complex tasks to support a wide variety of training and implementation projects of varied size, scope, and modality. Experience working with deadlines and on several projects simultaneously will be a great benefit to this role. You will work with external contracting organizations, partner organizations, consultants, vendors, and internal teams to coordinate project contributions.  The person in this role will work with faculty and staff trainers to apply adult learning principles to analyze, design, develop, implement, evaluate, and maintain training activities. Training includes asynchronous web-based curricula, synchronous distance learning, in-person workshops, and blended training using a virtual learning environment. 

You will provide guidance in, and support to, best practices in distance learning among adult working professionals. As such, we are looking for an enterprising individual who is committed to ongoing professional development, assertive, ambitious, and confident. You will need to prioritize multiple responsibilities, have a high attention to detail, and work accountably and effectively as part of a team to advance training, evaluation, and implementation initiatives within the SPIRIT Lab. The Training Coordinator will also assist with the day-to-day management of the SPIRIT Lab, which provides diverse functions (e.g., workforce development, implementation, program evaluation, research) and benefits from diverse funders and stakeholders.

The Training Coordinator will provide training support to the SPIRIT Lab by working with various team members within the lab (as described above), along with the department, School of Medicine, and our external colleagues, vendors, and sponsors.



Lead strategic planning and management of new and existing initiatives within SPIRIT Lab, with particular focus on distance learning programs and course offering/product plans.
Develop and market SPIRIT Lab training and implementation project and pricing portfolio.
conduct continuous quality improvement practices and performance-based and technology enhanced assessments to measure acquired skills and outcomes within SPIRIT Lab training and implementation projects.
As needed, train instructors and distance learning staff in the use or support of distance learning applications, such as course management software.
Prepare and manage distance learning program budgets, in coordination with faculty Principal Investigators.
As necessary, identify and hire external vendors, monitoring their progress toward deliverables
Ensure that SPIRIT Lab web and social media presence are maintained through direct modifications or staff delegation.


Partner with subject matter experts (SME) and project stakeholders to apply evidence-based instructional design approaches and develop engaging training materials that result in intended outcomes.
Independently design, develop, and evaluate training materials that support practice change and adoption of clinical best practices.
Contribute to the development and implementation of standardized training methodologies, production processes and timelines for SPIRIT Lab project work.
Contribute to the design and implementation of facilitation skills curriculum for SMEs to enhance their ability to train effectively.
Partner with other production colleagues, development teams, and content experts in researching, brainstorming, developing, implementing, and evaluating innovative and pedagogically-sound solutions for addressing instructional challenges.


Develops and supports educational content delivery on distance learning platforms and online.
As needed, assess distance learning technological or educational needs and goals.
Develops and maintains courses on learning management system. Troubleshoot and resolve problems with distance learning equipment or applications.
Provide direct or delegated support to end users (e.g., behavioral health and allied professionals, family caregiver trainees).
Expand current capacity to incorporate simulation and other new technologies with a pedagogically sound approach.
Monitor and update website content and create new web pages; curate content to facilitate an active web and social media presence.
Delegate marketing, promotion, and other communication and evaluation tasks as appropriate to lab administrative and research staff.
As necessary, identifies and hires external vendors, monitoring their progress toward deliverables.


Create and submit invoices for service contracts, track receipt of payment, process payments.
Create and process consultant agreements and vendor contracts.
Track consultant requirements, maintain documentation regarding compliance with consultant requirements.
Assist consultants and vendors with getting set up in the UW payment system and creating/submitting invoices.
Ensure compliance with SPIRIT Lab/Department/School of Medicine/UW/state/funders policies and requirements.
Oversee travel reimbursements, general reimbursements, supply purchases related to trainings and professional development.
Provide monthly financial reports to SPIRIT Co-Directors that summarize all Center revenue streams
Supervise accounts payable (e.g. support consultants, subcontractors, and other vendors with Ariba registration), track vendor invoices and payment.


Serve as primary supervisor for administrative staff, conducting weekly and as-needed supervision. and ensuring that quality and quantity of the supports provided are a good fit for administrative personnel.
Delegate marketing, promotion, and other communication and evaluation tasks as appropriate to lab administrative and research staff.
Oversee the process of Continuing Education for training.
Oversee administrative personnel and assist with tasks as needed (e.g., training preparation, travel arrangements).


Master's degree in Psychology, Sociology, Public Health or other Social Sciences, Business or Finance, Education
3 years work related experience

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.


Demonstrated ability to manage high volume of work, juggle competing priorities and deadlines, and communicate to stakeholders when reprioritization is needed
Demonstrated excellent organizational skills
Demonstrated excellent communication skills, including effective interpersonal relationships with project investigators, staff, faculty, consultants, and similar
Mid-level Excel skills, including formulas, pivot tables and similar
Demonstrated effective oral and written communication skills
Experience with HR operations
Strong fiscal skills including budget development, budget projections, reporting, and fiscal operations- Experience with HR operations
Strong interpersonal skills and friendly disposition


Previous experience managing Federal grants
Previous experience with UW finance and purchasing systems
Experience with marketing trainings or intervention programming
Experience managing consultants and subcontractors
Supervisory experience

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Workforce Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.


Governor Inslee's Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.


Posted: 2021-12-07 Expires: 2022-07-21

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University of Washington
Seattle, WA 98104
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