1+ months


University of Washington
Seattle, WA 98104


Req #: 174977
Job Location: Other Location
Job Location Detail: UW Tower 
Posting Date: 12/12/2019 
Closing Info: Open Until Filled 
Salary: Salary is commensurate with experience and education. 
Shift: First Shift 
Notes: As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.  

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for six consecutive years. 

The University of Washingtons Office of Sponsored Programs (OSP) within the Office of Research, has an outstanding opportunity for a full time Subaward Administrator based at UW Tower.

Working within the UW Office of Sponsored Programs (OSP), the Subaward Administrator develops and supports outgoing UW subawards to subrecipients by assuring the timely, complete and accurate analysis, issuance, negotiation, execution and tracking of subawards utilizing appropriate procedures and expertise in subaward regulations and principles.

This position reports to the Manager of Subawards in OSP and serves as part of a team that is dedicated to the overall support of UW outgoing subawards. 

This position focuses primarily on subawards under federal grants and cooperative agreements utilizing the standard FDP Subaward Template or subawards utilizing other standard templates and requiring limited negation such as JPAs, IPAs and staff assignments . This position will also handle some subawards under non-federal prime awards.  

This position requires professional judgment and analysis to manage the subaward assessment, development, issuance, and negotiation and execution process.  The individual in this role must work with the faculty, administrators, and subrecipient entities to ensure that a subaward supports the work proposed by the faculty; that both entities and investigators understand the requirements of the project; that the appropriate terms and conditions have been included in the subaward as defined by the prime award to UW.   Professional judgment is needed when prioritizing deadlines and workload with a focus on compliance and high levels of customer service and communication at all times.


Analysis and Issuance

This position is responsible for receiving and analyzing individual requests for new UW outgoing subawards, and modification of existing subawards, as assigned by the Manager or their designee.   The requests for subawards (new and modifications) are assigned based on the type and complexity of the request, as well as workload volume.  The individual in this position is responsible for analyzing the request to ensure all necessary compliance requirements are met, appropriate risk assessment is performed, and that the subaward is appropriate to issue and execute. This will include, but is not limited to, evaluating that associated documentation is appropriate and complete; utilizing the appropriate subaward template and ensuring that appropriate prime sponsor terms are included.

Negotiation and Execution

Upon issuance of an initial subaward, the individual in this position will negotiate with the subrecipient entity on the terms and conditions, as required. 

Tracking and Communication

Upon receipt of a fully executed subaward, the individual in this position will ensure all pertinent information is recorded into appropriate databases and electronic systems.

This position will assist in triaging and responding to communications received via a team email box by using established procedures.

Process Improvement

This position will have opportunities to participate in process improvement activities such as the development of subaward templates, workflow processes, resources for campus outreach and education and transition to new systems to support the overall subaward process.

Other duties as assigned.


  • A Bachelors degree in Business or a related field AND at least two years of experience in grant and contract administration or equivalent education/experience.
  • Experience with and knowledge of federal and non-federal sponsor regulations and guidance, contracting methods and types, and terms and conditions. 
  • This position will be required to use independent judgment in interpreting guidelines, adapting procedures, or in recommending approaches or solutions.
  • Computer proficiency with Microsoft Excel, Word, Outlook, Adobe and databases in a Windows environment.
  • Strong customer service and interpersonal skills.
  • Strong verbal and written communication skills.
  • Ability to manage workload, priorities and deadlines and achieve timeline goals.
  • Ability to follow standard operating procedures and ensure consistency in work product.
  • Ability to work independently with a high degree of reliability, accuracy and productivity.
  • Knowledge of grants and subaward agreements.

    Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.


  • Knowledge of and experience  with UW sponsored projects policies and procedures.
  • Knowledge of University of Washington Systems (FIN, SAGE, ARIBA).
  • Experience working with a large organization and heavy workload volume.


    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
  • Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

    The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.


    Posted: 2019-12-12 Expires: 2020-02-09

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    University of Washington
    Seattle, WA 98104
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