1+ months

Site Project Coordinator

Abbott
St Paul, MN 55102

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 103,000 colleagues serve people in more than 160 countries.

Position Summary:

We are recruiting for a Site Project Coordinator to join our team in the St. Paul, MN location.  In this role, you will be providing general support for the Structural Heart (SH) business unit and Site Directors, as well as coordinate, plan, and organize internal projects and business activities.

Primary Responsibilities:

  • General daily administrative functions including answering phones, calendar management, scheduling travel, meeting scheduling, scheduling caterings, ordering supplies, on-boarding of new employees, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference setups, and acting as a liaison for remote access issues
  • Coordinates agendas, presentations and logistics for all meetings that are in-person or via teleconference, staff meetings, and other meetings as needed
  • Manage the manufacturing and quality employee on-boarding, contract to full time conversions, and incoming resume volume dashboards 
  • Maintains reoccurring reports such as requisition requests, safety programs, project reviews, monthly business reviews, and organizational charts
  • Uses and understands Microsoft Office Suite and other business-specific software, including but not limited to, Concur (travel and expense system), Workday (employee database, performance management), Kronos (time keeping) and Outlook (calendaring and email)
  • Occasional clean room presence to interact with clean room operators, technicians, trainers, and supervisors (will gown up few times a week)
  • Act as public relations point of contact and plant tour guide 
  • Lead/plan and coordinate/participate in various Abbott events and employee activities, such as Tissue Heart Valve Summit, Brazil and Costa Rica employee training, safety events, team building and employee recognition events, employee giving campaigns, etc
  • Partners and works closely with various internal and external stakeholders, such as TapFin, Talent Acquisition, Safety, HR, and Talent Development
  • Prepares and types drafts, articles, reports, proposals, charts, and a variety of routine correspondence using appropriate PC-based software packages for word processing, presentation, database and spreadsheet applications
  • Proofreads and edits drafts and final materials for appropriate and consistent format, punctuation, spelling and grammar
  • Compiles and analyzes information for inclusion in reports or presentation materials., preparing charts, graphs, and tables as necessary
  • Receives and responds to routine correspondence

    Required Qualifications:

    • Bachelor’s degree in Communications, Public Relations, Nursing, Human Resources, Education, Business Administration, or related discipline
    • 3+ years of general experience in an administrative assistant and/or project coordinator position, including nursing/clinical, customer service, teaching, and/or event planning
    • Working knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint)
    • Demonstrated experience handling confidential or business-sensitive information
    • Excellent verbal and written communication skills, with ability to communicate to all levels of the organization

      Preferred Qualifications:

      • Previous experience working in the medical device industry including working in a medical clean room, and/or an animal lab
      • Clinical or Surgical Training experience
      • Knowledge of heart anatomy and cardiovascular devices
      • Multi-lingual in either Hmong, Spanish, and/or Portuguese

        ","title":"Site Project CoordinatorDivision: SH Structural Heart
        Travel: No
        Medical Surveillance: No
        Significant Work Activities: Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)

Categories

Posted: 2019-11-29 Expires: 2020-01-29

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Site Project Coordinator

Abbott
St Paul, MN 55102

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