1+ months

BUSINESS ANALYST

University of Washington
Seattle, WA 98104

BUSINESS ANALYST

Req #: 173691
Department: UW FINANCE TRANSFORMATION
Posting Date: 10/30/2019 
Closing Info: Open Until Filled 
Salary: Salary is commensurate with experience and education. 
Shift: First Shift 
Notes: As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.  

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for six consecutive years. 

The University of Washingtons Finance Transformation Program (UWFT) has an outstanding opportunity for a Business Analyst to provide a key role in the planning and implementation of an enterprise-wide financial system and modernization of related business processes. This recruitment may fill multiple openings. 

The UWFT program is a multi-year effort to transform the UWs existing financial processes through business process redesign and the replacement of legacy systems with modern technology.  This position will be part of a core program team responsible for defining, implementing and maintaining the UWs methodology for envisioning future state financial processes and realizing this future state through selection of a modern Core Financials ERP.

The purpose of this position is to analyze, measure, design, depict, and present business and operational processes along with their relationship to and utilization of technology.  This position is responsible for navigating the wealth of data and turning it into actionable and insightful information for the University.  The Business Analyst will work directly with University Department/unit leaders, providing consultation and support in the development, analysis, interpretation and management of a variety of complex internal and external data sources as well as business process areas.  The incumbent draws on expertise in data collection methodologies to support subsequent data analysis, and finance processes and statistics; prepares charts and graphs; applies appropriate statistical tests; provides analytical commentary; and educates analytical concepts in an understandable and actionable manner.  The Business Analyst operates under general or minimum supervision, and performs duties with broad latitude for exercising independent judgment.

The position is responsible for managing and executing the business components of a complex enterprise wide project that bridges business and technology.  The position requires a demonstrated ability to quickly climb the learning curve on new concepts and technology, gathering and analyzing detailed data and then linking that to broader strategic concepts.  Project work will be focused on documenting and analyzing as is  financial business processes, defining and designing business process improvements and identifying  related policy and process changes necessary to support improvements, internal control compliance, and audit requirements.  Project work will also involve  defining workflow requirements, modeling data, and defining metadata.  This work will be addressed at both a UW department level and for the enterprise implementation of the new financial system.  The position requires competence in a diverse set of skills and knowledge of University systems and business processes including:  day to day operations management for a school, department or unit; financial operations including budget management, payroll, purchasing, travel, and reconciliation; grants management and financial systems implementations.  This position requires demonstrated ability or experience working with senior leadership as well as all levels of staff, and must be able to communicate effectively (written and verbally) to all.  Requires a strong blend of technical/process skills, leadership and group facilitation.  Must have strong organizational skills to prioritize a diverse workload.  Requires demonstrated problem-solving skills and the ability to approach complex issues and relationships with finesse, patience, tact and confidentiality.

The Finance Business Transformation Program will be one of the highest profile efforts at the University, and will involve the implementation of one of the largest financial systems in Washington State.  The outcome of the project will be highly visible at all levels of the University and State.

The Project will fundamentally change the processes and tools the University uses to track, spend, collect, manage, and report on its money, impacting the entire University, including all UW campuses and UW Medicine.

The position requires interaction with a diverse set of decision makers at different levels of the University, spanning information subject areas of the University including, Academics, Financial Resources, Research, Treasury, Advancement and Information Management.

The Finance system solution will operate in multiple, complex and diverse information technology environments and platforms.

The scope of The Finance Business Transformation Program and Finance System implementation includes many process areas including:  General Accounting, Cash Management, Asset Management, Inventory, Project Accounting, Billing & Receivables, Grants Management, Procurement and Payables, Budgeting, and Financial Reporting and Analysis.

RESPONSIBILITIES:

Analysis

  • Investigate and analyze current state business processes and financial and management system landscapes and architecture
  • Design data collection instruments that effectively obtain the data necessary to support identified analytical objectives
  • Elicit requirements and operational objectives using interviews, document analysis, surveys and functional workgroups
  • Develop guidelines for vendor demos and test scripts that represent future state process transformation in support of system selection activities
  • Establish, implement and promote effective requirements gathering methodology, documentation and management practices
  • Capture, evaluate, prioritize and understand business needs and translate them into business process and system requirements
  • Organize and synthesize large amounts of information provided by stakeholders and develop relevant business analysis artifacts, such as use cases, as is and to be process flows
  • Understand and document complex business processes, roles, business rules, policies and workflows related to current and future state financial processes
  • Analyze business problems and develop solutions; identify and assess alternatives; develop business cases and proposals that support decision making among a diverse set of process partners
  • Critically evaluate information gathered from multiple sources and reconcile conflicts
  • Assess benefits to be derived from systems improvements and quantify impact to business units

    Project Management and Leadership

  • Collaborate and partner with multiple stakeholders across the organization including project team members
  • Work effectively in a large team environment and effectively learn and apply program methods and approaches
  • Lead process transformation teams focused on documenting current state and envisioning future state for major institutional end to end financial processes
  • Communicate complex processes, problems, and solutions in a simple, compelling, accurate, and highly visual manner
  • Work independently to manage key components of the projectincludes defining tasks, managing the work, and being accountable for the deliverables of assigned components such as the total cost of ownership
  • Use independent judgement to determine appropriate escalation and resolution of issues within program structure
  • Work with all levels of management to critically evaluate and communicate business issues/risks with conviction to campus clients and team members
  • Meet project deadlines to full completion
  • Facilitate meetings and/or design sessions to validate, prioritize, and document requirements
  • Make presentations to user groups and key stakeholders
  • Work directly with the project manager(s) to track time, schedule, budgets and compile reports as needed for quality assurance and executive review

    Other Responsibilities

  • Provide mentorship to junior business analysts
  • Serve as critical liaison between business, technical, program and support teams
  • Operate effectively in a matrixed environment
  • Serve as liaison with the vendor BA resources, and maintain project standards and consistency across the implementation team
  • Conduct ad-hoc analysis for project team
  • Lead standing and ad hoc workgroups to define business needs and potential solutions
  • Lead focus groups and feedback sessions to obtain feedback from broader stakeholders audiences
  • Project responsibilities may require functional supervision of other staff members assigned to a particular project

    REQUIREMENTS:

  • Bachelor's degree in accounting, finance, business administrations, or other related fields
  • Five years of experience doing progressively more complex business and financial analysis within a project or program environment such as scope definition, requirements gathering, business process re-engineering, etc.
  • Significant understanding of financial terms, business processes, and financial reporting
  • Experience with system implementation deliverables and financial analysis, including fit-gap analysis, total cost  of ownership, benefits analysis, and business process improvement
  • Self-starter and able to manage multiple priorities and tasks in a dynamic environment
  • Demonstrated excellent written/oral communication skills, technical documentation skills, user liaison skills, and personal interaction abilities
  • Advanced ability to develop efficient and effective analytic methodologies and approaches to generate value, address a broad range of operational and performance issues, execute the analysis in a timely, accurate and reliable manner, communicate findings clearly and concisely to diverse business leaders, key contributors and stakeholders
  • Advanced critical thinking and problem solving skills
  • Demonstrated ability to work independently and as part of a team in a cooperative effort
  • Ability to deal with trade-offs, conflict, and change management in a collaborative and positive manner
  • Demonstrated excellent written/oral communication skills, technical documentation skills, user liaison skills, and personal interaction abilities

    Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
     
    DESIRED:

  • Expertise with SharePoint (or similar project management tools), spreadsheet, word processing and presentation applications
  • Experience with a major audit, accounting or consulting firm
  • Experience in a large university, large medical center, or other large complex enterprise
  • Knowledge and experience developing/implementing enterprise level software systems in support of administrative or operational needs
  • Experience dealing with organizational change management
  • Demonstrated success in facilitating work groups and ability to develop consensus
  • Previous experience in a lead business analyst role or as key point of contact
  • Previous experience with higher education financial and/or budget processes
  • Responsibility to work varied hours as needed to meet project deadlines and to accomplish work assignments upon which others activities depend
  • Daily interactions with other team members, subject matter experts and stakeholders

    CONDITIONS OF EMPLOYMENT:

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
  • Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

    The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.


    Categories

    Posted: 2019-12-05 Expires: 2020-02-23

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    BUSINESS ANALYST

    University of Washington
    Seattle, WA 98104
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