15 days old

Secretary IV, Media

Walt Disney Studios
Burbank, CA 91502

Secretary IV, Media

Job ID 714576BR Location Burbank, California, United States Business The Walt Disney Studios Date posted Oct. 29, 2019

Job Summary:

Its the magic of immersing yourself in a motion picture masterpiece, or a new track from your favorite band, or the spectacle of a live Broadway show. Its hard to define and even harder to create, but thats what we do at The Walt Disney Studios. Ours is a culture of innovation, collaboration and creativity. We raise the bar, then step over it, blazing trails through the production and distribution of world-class entertainment around the globe. If you want to help tell compelling, enduring stories through movies, music or stage plays, then we want to hear from you.

The Walt Disney Studios encompasses the creation, production, promotion, sales, acquisition and domestic and international distribution of live-action and animated motion pictures, home entertainment releases, live stage plays, and music and soundtrack recordings.

We have an exciting opportunity for a Secretary IV, Media in Burbank, CA. This position reports to the VP, Media.


  • Provide overall administrative support for Vice President and 1 Director including but not limited to answering phones, maintaining busy calendars and day-to-day meetings
  • Meeting coordination, logistics, preparation, invitations and materials above mentioned executives as well as 1 Digital Media Director & 2 Media Managers, when necessary, for specific film titles
  • Calendar Management; coordinate travel, long range planning and day-to-day meetings
  • Primary contact for all incoming phone calls and communications (both mail and email)
  • Maintain Media Department share drive: Save pertinent emails, reports, proposals, plans and creative for each film release
  • Filing of reference materials, background, and overview information as directed by each media lead that may consist of making copies and maintaining file folders and notebooks
  • Preparation of all business related expenses, including travel arrangements, using SAP travel proxy role ensuring expense reports are completed and filed in a timely manner
  • Partnering and working extensively with internal departments and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc
  • Order department supplies/materials and process invoices where necessary using SAP (Casual Buyer Job role)
  • Supports departmental projects as needed

Basic Qualifications:

  • Proficient in PC and MAC
  • Keynote experience required
  • Excellent Computer Skills required Strong proficiency with Microsoft Outlook, Word, Excel and PowerPoint
  • Minimum two years administrative experience at senior management level within entertainment industry

  • SAP experience

  • Demonstrated ability to prioritize, meet deadlines make decisions, change course of action quickly, flexible

  • Detail oriented with the ability to maintain professionalism under pressure

  • Exceptional organizational and follow-thru skills with the ability to work on many projects simultaneously

  • Effective communicator, both verbally and written

  • Positive attitude and the ability to be proactive, resourceful and flexible

  • Strong people skills, including the ability to work effectively with other assistants and staff at all levels.

  • Team player and easy-going manner to handle varied personalities, responsibilities and assignments.

  • Ability to be flexible with work schedule - some overtime required

Preferred Education

  • Bachelors Degree or Equivalent experience

About The Walt Disney Studios:

For over 90 years, The Walt Disney Studios has been the foundation on which The Walt Disney Company was built. Today the Studio brings quality movies, music and stage plays to consumers throughout the world. Feature films are released under the following banners: Disney, including Walt Disney Animation Studios and Pixar Animation Studios, Disneynature, Marvel Studios and Lucasfilm. The Disney Music Group encompasses the Walt Disney Records and Hollywood Records labels, as well as Disney Music Publishing. The Disney Theatrical Group produces and licenses live events, including Disney on Broadway, Disney On Ice and Disney Live!. Ours is a culture of innovation, inspiration and collaboration that brings together visionary artists, gifted technologists and savvy business minds to conjure up magical entertainment experiences for a global audience.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disneys stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with ABC, Inc., which is part of a business segment we call The Walt Disney Studios.

ABC, Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.


Posted: 2019-10-31 Expires: 2019-12-12

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Secretary IV, Media

Walt Disney Studios
Burbank, CA 91502

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