1+ months


University of Washington
Seattle, WA 98104


Req #: 172094
Job Location: Downtown Seattle
Job Location Detail: Metropolitan Park East Tower: 1730 Minor Ave, Seattle 98101 
Posting Date: 01/02/2020 
Closing Info: Open Until Filled 
Salary: Salary is commensurate with experience and education 
Shift: First Shift 

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for five consecutive years. 

The University of Washington's Division of General Internal Medicine (GIM) is considered to be among the top five Divisions of General Internal Medicine in the nation. General Internal Medicine, established in 1985, has rapidly grown to be the largest Division in the UW Department of Medicine. The Division has a workforce of approximately 400, including nearly 300 faculty members who are known for their outstanding research, teaching and patient care. The Division conducts its activities at the UW Medical Center (UWMC), Harborview Medical Center (HMC), and the VA Puget Sound Health Care System (VAPSHCS), with research sites located at multiple sites across Seattle. 

GIM has an annual budget of nearly $50 million including over 30 research faculty, 30 current grants and $12 million in annual grant expenditures. The Division's Clinical Practice at HMC and UWMC generates gross billings of over $14 million annually with nearly 200 faculty members participating in direct patient care. Faculty and staff are spread between 10 sites; including Harborview, Metropolitan Park, Pat Steel, the University District, and Fremont, with 90 staff spread amongst these locations. 

The CHRU within the Division of General Internal Medicine has an outstanding opportunity for a full-time 100% FTE Research Coordinator. The Research Coordinator will work among a multi-disciplinary team of researchers and research staff, managing projects for a variety of studies within the CHRU. The Cardiovascular Health Research Unit (CHRU) is an epidemiologic research center, whose investigators collaborate locally, nationally, and internationally to advance a better understanding of cardiovascular health. The unit is comprised of 2 Co-Directors, 9 investigators (from General Internal Medicine, Cardiology, Epidemiology and Biostatistics) and 23 research staff. The mission of the CHRU is to further the development and application of knowledge related to the prevention of cardiovascular diseases. The Unit currently manages approximately 40 research awards, totaling over $10 million annually.

The Research Coordinator supports 3 key aspects of the research program at the CHRU:

(1) coordinate day-to-day research activities of several CHRU studies;
(2) manage the off-site CHRU biorepository; and
(3) support the development of IRB applications for investigators based at the CHRU.      
(1) The individual hired for this position will participate as a key member of an epidemiologic research team and will work with investigators to meet study deadlines and objectives. In consultation with Principal Investigators, the Research Coordinator will manage and establish program goals and timetables; implement research protocols and monitor participant compliance, act to correct problems, verify accuracy of research data; write and monitor human subjects applications, modifications and renewals; and facilitate communication and cooperation between community collaborators. Tasks will also include coordinating data collection, working with the data manager to reconcile data among multiple data sources.   

(2) The Research Coordinator will coordinate the collection and supervise the handling of blood specimens and act as a liaison with collaborating institutions such as Fred Hutchinson Cancer Research Center and Harborview Medical Center to ensure correct procedures are followed.  The Research Coordinator will also coordinate and monitor the off-site storage of biospecimens in accordance with study guidelines, as well as liaison between multiple Emergency Medical Service agencies, their research groups, multiple laboratories, other UW research groups, and community vendors.  The Research Coordinator will also pull specimens to ship to other facilities and inventory the specimens as needed.                                           

(3) This position will also work with CHRU investigators to prepare IRB applications and renewals. The person in this position will need to understand IRB guidelines and manage the process for submissions working with investigators

Duties and responsibilities include:

Project Management  
  • In consultation with investigators, agencies, and other staff, participate in and assist with the formulation of research procedures; attend, document, and participate in scientific meetings.
  • Coordinate the operations of pilot research projects for future full-scale research projects.        
  • Ensure that established guidelines for identifying research subjects and recruitment of participants are met. Develop and maintain procedure and training manuals, as well as implementing procedures to protect subjects personal health information and their confidentiality.                  
  • Use Emergency Medical Services and King County Vital Statistics data to develop data sets for the information base of a large cardiac arrest bio-repository.         
  • Update study methods, forms, and procedures to ensure the continued accurate abstraction of medical charts. Work with data managers and IT team to ensure data quality, timely de-identification, and accurate and current blood inventory.                                                                    
  • Liaison with Seattle and King County paramedics, their administrators, and research groups. Coordinate blood draw supplies and work to resolve problems. Measure, analyze, and report participation levels. Plan and schedule paramedic training activities. Liaison, as well, with other study related vendors.             
  • Manage payment of master accounts as well as smaller vendor invoices ensuring compliance with University policies and procedures.                                                                                                       
    Biospecimen Management                         
  • Coordinate maintenance of sub-zero freezers and the storage and inventory of blood specimens in the freezers to ensure the integrity of this resource. Coordinate pulling specimens from the freezers, prep work, and shipping to labs which will conduct study-related assays with data managers, IT team, and various lab groups. Inventory the specimens obtained from subjects.
  • Exercise budget authority for purchase of blood draw, storage, and study-related office supplies.
    IRB Support          
  • Partner with faculty to prepare and track IRB applications, modifications, and renewals for UW, Kaiser Permanente, Washington State, and other IRBs.                                                                  
  • Perform other related duties and special projects as assigned

    As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.


  • Bachelor's Degree in Public Health, Epidemiology, Biological Sciences, Social Sciences and/or related field and at least 3-4 years of experience

    Additional Requirements:
  • Background in epidemiological or health sciences research.
  • Experience with Microsoft Office software; Excel, Word, Access, PowerPoint.
  • Ability to effectively interact with staff, investigators, collaborators, and study subjects.
  • Excellent written and oral communication skills.

    Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.


  • Master's Degree in Public Health, Epidemiology or related field with background in Epidemiological or health sciences research.
  • Work experience in related field.
  • Knowledge of cardiovascular disease, specifically cardiac arrest.
  • Experience with Emergency Medical Systems records.


    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Workforce Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
  • Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

    The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.


    Posted: 2019-12-05 Expires: 2020-02-01

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    University of Washington
    Seattle, WA 98104
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