1+ months


University of Washington
Seattle, WA 98104


Req #: 173944
Department: CARDIOLOGY
Job Location: Seattle Campus
Posting Date: 01/07/2020 
Closing Info: Open Until Filled 
Salary: Salary is commensurate with experience and education 
Shift: First Shift 

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for six consecutive years. 

The Division of Cardiology is a large, complex Division in the Department of Medicine with over 100 faculty, 31 fellows and over 100 professional, classified and hourly employees spread across 6 campuses:  UW, Harborview Medical Center, Northwest Hospital, Edmonds Cardiology Clinic, VA Puget Sound Hospital and UW South Lake Union. 
The Division of Cardiology has an outstanding opportunity for a full-time Research Coordinator.  

Job Description:

This position requires an in-depth knowledge of protocol requirements and good clinical practices as set forth by federal regulations. As the primary expert for the protocols, the Research Coordinator will manage the study operations and facilitate the daily research activities of the investigators with an emphasis on the enrollment and follow up of study subjects. In addition, the employee will manage completion of all data and source documentation and adverse event reporting. This individual will assist with IRB submissions, the maintenance of regulatory files, developing a study budget in conjunction with the CRBB and tracking study reimbursements and other contract and budget requirements.  

The major duties can be categorized in 3 major areas: project management, study data collection and management, and communication management.

Project Management

  • The person in this position will be responsible for all aspects of multiple clinical trials including: Patient Recruitment, Patient Management, Study Data Management and Collection.
  • Conduct follow-up reviews with study participants including assessment of subject response to therapy and evaluation of adverse events; lab data review and identification of abnormal values; assessment and documentation of subject compliance with medications and visits.
  • This position will be required to oversee and aid in the development of research protocols carried out by a variety of providers within the UW system including: physicians, technologist, nurses, etc.
  • The person in this position will be responsible for the maintenance and upkeep of study budgets, including tracking of invoicing and payments to UW systems.
  • It is helpful for the person to understand the budget process and its rules and limitations.
  • The person in this position must work independently with good communication skills with peers, Supervisor and PIs.

    Data Collection and Management

    The person in this position will be responsible for:

  • Overseeing the accuracy and completion of all regulatory documents, IRB documents, and signed informed consent forms.
  • Source documentation creation and management.
  • Assessment, documentation, and reporting of all adverse events to the PI and IRB when applicable.
  • Facilitate study site visits and ensure all required documentation is available for auditors and monitors.
  • Enter study data on paper or electronic case report forms (eCRFs)

    Communication Management

  • Effective and timely communication with the Industry and NIH project offices, core laboratories and clinical sites (UWMC, HMC) is an essential part of this position. The studies involve enrolling eligible participants in each study.
  • The Research Coordinator must have a good working knowledge of each protocol in order to address and handle issues from the project offices. 

    As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.


  • Bachelor degree in related field, at least 2 years of experience as a Research Coordinator. 

    Additional Requirements:
  • Excellent communication and organizational ability
  • Experience with Microsoft Office 2007, the Internet, eCRFs
  • Knowledge of IRB application processes, and FDA regulations 

    Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.


  • Experience working with industry-sponsored clinical trials.


    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Workforce Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
  • Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

    The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.


    Posted: 2019-12-05 Expires: 2020-02-06

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    Seattle, WA 98104
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