1+ months


University of Washington
Seattle, WA 98104


Req #: 173056
Department: ONCOLOGY
Job Location: South Lake Union
Posting Date: 12/02/2019 
Closing Info: Open Until Filled 
Salary: Salary is commensurate with experience and education 
Shift: First Shift 

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for six consecutive years. 

The Division of Medical Oncology has an outstanding opportunity for a full-time Clinical Research Coordinator. The purpose of this position is to promote the research objectives of UW Hematologic Malignancies Research Program in the Division of Medical Oncology. This position works with faculty and staff to facilitate investigator-initiated  and pharmaceutical-sponsored clinical trials, identify research problems and design hypotheses to be tested.  This position is responsible for independently designing and implementing multiple research projects to test the hypotheses in human subjects and facilitate laboratory correlative work.

This position is required to use independent judgment, leadership and expert knowledge of the academic clinical trial healthcare operations to effectively facilitate the work flow and promote a collaborative work environment.  The position will maintain dynamic communication with the study investigators, research staff, numerous UW, SCCA, and FHCRC departments, federal agencies and industry partners.
This position is supervised by and reports to the Research Program Manager of the UW Hematologic Malignancies team.

This position is constantly required to integrate information from multiple sources to ensure that all research proposals meet the requirements of the University, the Food and Drug Administration, the National Institutes of Health and the study sponsor.  This position develops and implements procedures that ensure that all research meets or exceeds these requirements while expeditiously furthering the research objectives of the Hematologic Malignancies team. There are multiple resources available within the University system (e.g. Grant and Contract Services, Institutional Review Board, Office of Industry Relations) to help in this process, but ultimately, the work must be done independently and in a resourceful manner to expedite the Division's research objectives.  This position is also responsible for organizing and facilitating sponsor-initiated, FDA-initiated, and institution-initiated audits of study data.  Finally, this position interacts with representatives from pharmaceutical companies, health care providers and terminally ill patients in a manner that well-represents the University of Washington and its associated institutions (FHCRC and SCCA).

The mission statement of the University of Washington Medical Center states that the Medical Center serves as a research resource, providing an environment in which clinical research may be conducted.  This position is essential to that mission.  This position provides significant contributions to research development, implementation and compliance for clinical trials and research studies for the UW Hematologic Malignancies Research Program in the Division of Medical Oncology.  This individual will be responsible for overseeing the management of up to 15 clinical trials, the majority of which provide significant financial support for the Division of Medical Oncology.

This position must be able to work independently under administrative direction on multiple research projects without benefit of written policies or procedures.  This position requires daily interaction with pharmaceutical sponsors, physicians, the U.S. Food and Drug Administration, other health care personnel (e.g. nurses, patient care coordinators, insurance companies), and patients. Up to 15 projects will be in progress simultaneously, with the expectation of additional projects in the future.

Protocol, Patient, and Data Management

  • Independently develop and implement research project policies and procedures that meet research objectives and that ensure compliance with all aspects of Federal Drug Administration (FDA) and National Institutes of Health (NIH) regulations pertaining to clinical research in human subjects (e.g. investigator financial disclosure requirements of the FDA).
  • Design, develop, document and maintain policies and procedures for protocol registration and implementation to ensure that research execution meets good clinical practice guidelines.
  • Design, create, revise, and complete research instruments (e.g. case report forms) as necessary to ensure quality data that correlates with research objectives.
  • Design, document and implement procedures for protocol audits to assure protocol compliance and to ensure research data quality.
  • Take action to correct problems such as deviation from protocol requirements to ensure research quality.
  • Ensure that projects are executed successfully and completed within needed time frames to meet research objectives.
  • May process labs for clinical trials, including collecting, centrifuging and aliquoting specimens, and ship specimens in accordance with federal and institutional biologics shipping regulations.
  • Ensure protocol compliance by managing patient appointments and coordinating with patients clinical providers (e.g. physicians, physician assistants, and nurses) to collect reliable and accurate data.
  • Understand clinical trial budget and billing plan for patients enrolled on clinical trials. Work with internal partners to ensure clinical trials are performed in accordance with institutional requirements for billing compliance.  Assist in financial audits as necessary. Communicate with investigators and research staff when financial milestones have been met.
  • Ensure patient safety while participating in clinical trials by monitoring patients and interacting closely with patients' clinical providers.
  • Initiate and maintain communication with outside physicians who refer patients to SCCA and/or UWMC for oncology clinical trials.

    Protocol Development

  • Assist in developing clinical research protocols that clearly describe the research objectives and procedures necessary to test the hypotheses of the research project.
  • May assist in writing informed consent documents that clearly describe the nature and risks of the research project in language that is easily understandable to the individual patient.
  • May work with multiple UW, SCCA, and Fred Hutchinson Cancer Research Center (FHCRC) groups (e.g. UW Grant and Contract Services, UW Human Subjects Review Committee, UW and SCCA Radiation Safety Committee, UW and FHCRC Biosafety Committee, SCCA Clinical Trials Planning Committee and UWMC General Clinical Research Center) to ensure timely implementation of each research project.

    Analysis and Reporting

  • Prepare interim reports for the research program and sponsors to ensure that each project is moving toward timely completion.
    May perform other duties as assigned.  The needs of the Research Program and clinical trial/research portfolio will inform primary allocation of above tasks.

    As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.


  • Bachelor's Degree in life or social sciences or related field plus a minimum of 2 years clinical research project coordination experience or equivalent.

    Additional Requirements:
  • Sound knowledge of FDA, GCP, and NIH requirements relating to research involving human subjects. 
  • Experience using electronic data capture software.
  • Strong computer skills and competency with Microsoft Office software.
  • Strong attention to detail and ability to multi-task, organize and prioritize multiple projects.
  • Experience in clinical trial processes, implementation of research protocols.
  • Excellent written and verbal communication skills.
  • Demonstrated ability to work independently, under supervision, and be a team player.
  • Should be highly motivated and flexible, with the ability to adjust to rapidly changing priorities and new projects.
  • Maintain positive vision, sense of humor, and professional demeanor under potentially stressful situations.

    Applicants selected for this position who have not already completed the training for clinical research involving human subjects will be required to complete this training.

    Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.


  • Oncology clinical trial coordination experience.
  • Knowledge of University of Washington/Fred Hutchinson Cancer Research Center/Seattle Cancer Care Alliance processes.


  • Ability to multi-task and be flexible while maintaining a professional demeanor is crucial as priorities change throughout each day. May have to respond to multiple requests for information (e-mail, voicemail, fax, verbal), determining priorities.
  • Work hours frequently exceed 40 hours per week and may be deadline dependent.  There may be deadlines over which an individual has no control that require a flexible schedule in order to accommodate, such as patient coordination needs, study sponsor deadlines, research program needs, grant deadlines, and faculty needs. This position is located in a clinical and research environment that is located at the Seattle Cancer Care Alliance on the Fred Hutchinson Cancer Research Center campus.
  • Occasional evening and weekend work (e.g. to meet deadlines; potential travel to study meetings) may be required.

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Workforce Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
  • Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

    The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.


    Posted: 2019-12-05 Expires: 2020-02-02

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    University of Washington
    Seattle, WA 98104
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