1+ months


University of Washington
Seattle, WA 98104


Req #: 176325
Job Location: Seattle Campus
Posting Date: 01/24/2020 
Closing Info: Open Until Filled 
Salary: Salary and benefits are competitive. Salary is commensurate with qualifications and experience. 
Shift: First Shift 
Notes: As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.  

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for six consecutive years.

The School of Dentistry has an excellent opportunity for a Research and Operations Manager who will serve as the Schools expert in grants and contracts administration and will oversee management of the Schools Research Office.  Working directly with the Associate Dean for Research, principal investigators and other staff, this position has primary responsibility for management of both pre- and post-award activities in relation to a diverse array of federal, state, university and private sponsors.  This position works directly with award sponsors, scientific collaborators and University offices, representing the School of Dentistry.  This position also oversees the support operations activities of the School of Dentistry Office of Research including the Research Advisory Committee, Research Day, Summer Research Fellowship program, Morell Research Fund and a NIH funded training grant.

Pre-award Management
  • Provide overall management of a research portfolio consisting of established awards and new proposal production.
  • Lead and coordinate efforts with process partners to ensure timely and accurate management of all aspects of research administration including but not limited to timely proposal submission, award processing timelines and strategic goals, accounting for revenue and expenditures, subcontract and consortium award management, and financial reporting.
  • Work with Principal Investigators (PI) on proposal submission, initiate/prepare administrative/business sections of research grant and contract proposals including, but not limited to budgets, budget justifications, facilities, and biographical sketches.
  • Ensure proposals are consistent with federal laws and regulations, sponsor agreements, submission requirements, and University-specific policies and procedures.
  • Advise faculty and other research staff regarding grant and contract proposals.  Serve as a content expert and resource for faculty and research staff on all matters related to the proposal process, cost share requirements, contractual requirements management and compliance with respect to UW, federal and state policies and regulations.
  • Responsible for implementing, interpreting, counseling and verifying compliance of institutional, federal, and sponsor policies and procedures by routinely communicating with all parties involved.

    Post-award and Fiscal Management
  • Post award responsibilities include preparing and submitting Just-In-Time materials, progress reports (RPPR), and final reports, according to sponsor requirements.
  • Work with OSP and sponsor to establish subcontracts.
  • Oversee grant and contract finances anticipating and detecting financial problems, keeping principal investigators and the Associate Dean for Research informed of these problems, proposing solutions, and independently initiating corrective actions and measures.
  • Develop ad hoc reports and analyses for School and department leadership to support strategic planning for short and long-term goals, ensuring financial health of the research program.
  • Approve expenditures within proposed and accepted scope of work.
  • Consult with PIs concerning effort on awards and coordinate with Schools payroll unit to correctly allocate effort on sponsored projects.
  • Provide technical advice and interpretation of regulations to principal investigators and support staff.
  • Responsible for establishing School of Dentistry Office of Research policies and procedures and ensuring adherence by principal investigators, research staff, trainees and collaborators.

    Portfolio Management
  • Liaise with the department staff and principal investigators for pre-award.
  • Coordinate with the post award contacts to ensure a smooth hand-off at time of award.
  • Monitor funding opportunities (program announcements, request for proposals, request for application) and distribute to faculty.
  • Pro-active reach out to faculty for annual progress reports (e.g., RPPRs) and final progress reports.
  • Manage all aspects of the pre- and post-award implementation of the School of Dentistrys NIH-funded training grant, the Comprehensive Training in Inter-Disciplinary Oral Health Research (T90/R90).

  • As the Deans Reviewer for all proposals submitted through SAGE, this position will review proposals for compliance, accuracy and feasibility (space, resources and FTE).
  • Mentor, train, and advise research staff and faculty in pre-award and post-award operations and processes.
  • Oversee staff activities related to the Schools Research Advisory Committee, Summer Research Fellowship Program, 4th Year Research Track and annual School of Dentistry Research Day.

  • Bachelors degree in business administration, higher education administration, public administration, or related field.
  • Three or more years of experience working research administration with substantial experience managing a complex grant portfolio, and pre-award proposal development, including complex budgets and sub-awards.
  • Demonstrated attention to detail and proven ability to manage multiple projects in an organized, thorough, and timely fashion to meet pre-determined goals and deadlines.
  • Proven ability to organize complex tasks and to direct the work of others with diplomacy and interpersonal effectiveness.
  • Working knowledge of University of Washingtons policies and procedures, particularly those related to research activities.
  • A commitment to the principle of diversity, equity, and inclusion.

  • Proficient in relevant University of Washington systems and databases, specifically SAGE, GrantTracker, Enterprise Data Warehouse and MyFinancial.Desktop.
  • Working knowledge of NIHs Grants Policy Statement and NRSA training grants.
  • Proficient in federal government grant systems such as eRA Commons, (e.g., xTRAIN, xTRACT, RPPR), ASSIST, MyNCBI, and NIH RePORTER.
  • High proficiency in MS Office Suite (including Word, Excel, and Outlook), in addition to the ability to quickly learn and apply new and unfamiliar software.

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
  • Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

    The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.


    Posted: 2020-01-24 Expires: 2020-03-23

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    Seattle, WA 98104
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