1+ months


Harborview Medical Center
Seattle, WA 98104
  • Jobs Rated


Req #: 182591
Job Location: Seattle Campus
Posting Date: 09/17/2020 
Closing Info: Open Until Filled 
Salary: Salary is commensurate with experience and education. 
Shift: First Shift 
Notes: As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.

The University of Washington is following physical distancing directives from state and local governments as part of the collective effort to combat the spread of COVID-19.  Click here for updates

Onsite work in the interim will vary for units and for specific positions and will be discussed with candidates during the interview process.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for six consecutive years. 

The Michael G. Foster School of Business consistently ranks among the top business schools in the United Statesfor both undergraduate and graduate degrees. The Foster School has an outstanding opportunity for a Recruiting and Admissions Specialist to support the Master of Science in Information Systems (MSIS) program.

MSIS is a self-sustaining graduate degree program geared toward training future business leaders who can bridge the gap between business and technology. The Recruiting and Admissions Specialist will report to the Program Director for MSIS and supports the programs admissions strategy and initiatives as determined by the Assistant Director Admissions and Alumni Relations.  The position will interact regularly with other staff, faculty, and prospective students in a wide range of advising and administrative tasks.

We are searching for a motivated individual that can work in a flexible environment and is capable of working independently and exercising independent judgement.  This position requires strong people skills and knowledge of university procedures, rules, systems, and policies. The person in this position must be able to communicate effectively with prospective students and applicants with widely varying academic backgrounds, work experiences, and nationalities.  The Recruiting and Admissions Specialist will administer MSIS recruiting activities and events and should be available evenings and weekends, as required.


Outreach & Recruitment
  • The Recruiting and Admissions Specialist is first in line to meet with prospective students. This person must have a deep understanding of the program and be flexible to meet with candidates via drop-in or appointments, Skype, phone or email.
  • Respond to a high volume of inquiries about topics such as program fees, financial aid, curriculum, career services provided, informational events, application process, etc.
  • Advise prospective students on the MSIS program prerequisites, minimum requirements, curriculum, program fit, and preparation of application materials.
  • Develop and execute strategies for prospective student engagement including but not limited to information sessions, applications workshop, special recruiting events, social media and program website.
  • Present information sessions and application workshops to prospective students.
  • Represent the graduate program at career fairs, recruiting events and meetings.
  • Manage the prospective student Class Visit program.
  • Advise student ambassadors on how to promote Foster, share their experiences and give advice to prospective students participating in the Class Visit program.
  • Oversee marketing campaigns and prospective student communication plans, including email newsletters, postcard mailings, and other communications as needed. Manage the programs CRM and be responsible for data integrity.
  • Work closely with the MSIS Assistant Director of Admissions & Alumni Relations to explore ways to include recruitment in alumni events.

    Admissions & New Student On-boarding
  • Manage the inflow of application materials and maintain confidential applicant information with a high degree of accuracy. Correspond with applicants regarding materials received.
  • Track candidates as they move through the evaluation, interview, and decision process. Monitor the wait list, providing updates to and responding to questions from candidates until they receive final decisions.
  • Prepare admission decision materials and convey admissions decisions in the Graduate Schools MyGrad Program.
  • Design and manage the new student on-boarding process including, but not limited to, the new student Orientation.
  • Plan, oversee and execute the New Student Orientation.

    Administration & Budget
  • Act as liaison with the UW Graduate School to ensure UW and Foster School policies and procedures are followed.
  • Oversee program budgets for recruitment events and Class Visit program.
  • Develop reports evaluating performance and effectiveness of recruiting and admissions events and activities.


  • Bachelors degree in business, social sciences, education or related field.
  • Three years of experience in an advising/counseling capacity in an educational or non profit setting.
  • Excellent communication and presentation skills.
  • Strong interpersonal skills and proven success working in a highly collaborative professional environment.
  • Strong technological savvy and a high level of proficiency with the MS Office Suite.
  • Strong organizational skills with attention to detail and initiative.
  • Resourceful and innovative attitude and a desire to use available information to solve problems in a self-directed manner.
  • Ability to relate positively with culturally diverse populations.
  • Demonstrated ability to successfully manage diverse work assignments and priorities that range in duration and time sensitivity to meet deadlines, implement organizational skills and multi-task.
  • Flexibility and ability to support evening and Saturday program events and activities when needed.

    Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.


  • Admissions or enrollment management experience.
  • Experience working in a university or educational setting.
  • Knowledge of CRM software and/or advanced database skills.
  • Masters degree or equivalent combination of education and experience.


    The Recruiting and Admissions Specialist must offer quick follow-up to inquiries via e-mail and phone, and will often meet one-on-one with prospective students who drop in the office without an appointment. Must be available to work evenings and weekends as required, and to occasionally travel outside of Washington State.

    This position will have a set schedule of 7:30am 4:30pm, but may work varied days/times depending on program needs. Semi-frequent evening and weekend work will be required.

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

  • Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

    Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.


    Jobs Rated Reports for Recruiter

    Posted: 2020-09-18 Expires: 2020-10-30

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    Harborview Medical Center
    Seattle, WA 98104

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    Median Salary: $60,350

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