1+ months

Project Operations Specialist

University of Washington
Seattle, WA 98104

Project Operations Specialist

Req #: 180293
Job Location: Harborview Medical Center
Posting Date: 07/01/2020 
Closing Info: Open Until Filled 
Salary: Salary is commensurate with experience and education 
Shift: First Shift 
Notes: The University of Washington is following physical distancing directives from state and local governments as part of the collective effort to combat the spread of COVID-19. Click here for updates

'Onsite work' in the interim will vary for units and for specific positions and will be discussed with candidates during the interview process.

As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.

Although open until filled, priority application date is July 15, 2020.  

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for six consecutive years. 

The Department of Global Health was established in 2007, bridging the schools of Medicine and Public Health, with a mandate to harness the expertise and interdisciplinary power of all UW schools and colleges. Our mission is to improve health for all through research, education, training, and service; to understand and address the causes of disease and health inequities at multiple levels; and to collaborate with partners to develop and sustain locally-led, quality health systems, programs and policies. Driven by tremendous interest among both students and faculty, the Department has grown explosively to more than 400 graduate students and hundreds more undergraduates. We have more than 380 faculty and 1,000 staff working on projects across 130 countries with our deepest ties in United States, Kenya, Uganda, Peru, Mozambique, India, South Africa, Tanzania, Ethiopia, and Nicaragua. At the Department of Global Health at the University of Washington, diversity is integral to excellence. The Department recognizes that disparities in health around the globe stem from inequity. The Department encourages and supports the multiple identities of staff, faculty and students including, but not limited to, socioeconomic status, race, ethnicity, language, nationality, sex, sexual orientation, gender identity and expression, culture, spiritual practice, geography, mental and physical disability and age.  The Department strives to become a local, national, and international leader in developing and maintaining increased representation and recognition of each of these dimensions of diversity among its faculty, staff, and students.

This position will sit in the Global Center for the Integrated Health of Women, Adolescents, and Children (Global WACh) that is based in the University of Washington Departments of Global Health, Obstetrics/Gynecology, and Pediatrics. Our mission is to make scientific discoveries, cultivate leaders, and bridge disciplines to advance the tightly connected health and well-being of women, adolescents and children. Global WACh brings together expertise in maternal health from the Department of Obstetrics/Gynecology, neonatal and child health expertise from the Department of Pediatrics, and vast experience working in infectious disease, health metrics and evaluation, education, clinical research, and service delivery within the Department of Global Health.   These disciplines combine under a methodology that views women, children, and adolescents as three populations interconnected along a shared life course.

The Gut Health and Child Survival Team is a collaboration of clinicians, epidemiologists and microbiologists, based both in Seattle and internationally, who share a common goal of preventing and treating the adverse effects of enteric and diarrheal disease.  Our team currently leads multiple clinical trials and observational studies to better understand the unique host, pathogen, and environmental determinants of why some children fail to recover from common infections.  Equipped with this information and appropriate interventions, we strive to ensure children survive and reach their developmental potential.

The Global WACh Gut Health and Child Survival Team has an outstanding opportunity for a full-time Project Operations Specialist to support its portfolio.

The Project Operations Specialist is responsible for managing the implementation of one to two complex, multi-site, international clinical research studies. This will include the DeWorm3 study and may include other studies, such as the CHAIN Network COVID study. This position will be responsible for overall project planning and management of implementation, as well as determining and managing the deliverables of subcontractors and partners, and ensuring that objectives and activities meet project specifications, including budget, timeline, efficiency and quality. The Project Operations Specialist reports to the Research Program Manager and works in collaboration with the research Principal Investigators (PIs).

Project Management
Manages project planning, and implementation for the DeWorm3 study and other studies as assigned.
Manages subcontracts with multiple domestic and international collaborators for the DeWorm3 study and associated projects including:
   - Development of scopes of work
   - Direction and oversight of deliverables
   - Quality assurance and timeliness of progress towards objectives
   - Performance review
Leads and facilitates technical team meetings in a manner that drives results and sustains team member focus, energy and motivation.
Ensures progress towards objectives, addressing technical, quality and teamwork challenges as needed.
Develops and manages study workplans and Trello boards, keeping track of deliverables and outputs for the overall DeWorm3 study and for specific sub-sets of the study such as qPCR or publication review.
Leads content development for all donor reporting activities, including the coordination of inputs from all sub-awardees and partners.
Acts as project plan expert and primary communication lead with internal and external stakeholders.

Budget and Fiscal Management
Manages budget for the study with primary responsibility for insights on study operations expenses.
Manages subcontract budgets with study sites and external partners, in collaboration with the Grant Specialist.
Manages procurement and sample shipments for assigned projects.
Reviews and approves monthly field expense reports, in collaboration with the Grant Specialist.
Reports quarterly to the PI on study expenditures.

Bachelors Degree in Public Health or related field
2 years of experience in project management, preferably of clinical research trials

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

Project management skills and experience with a proven track record of meeting milestones and timelines.
Experience using project management software/tools.
Experience with the University of Washington systems and policies including MyFinancial Desktop, Ariba, etc.
Self-motivated, resourceful with strong organizational skills and able to multi-task and work collaboratively in large, complex, multi-departmental, cross-functional teams.
Diplomatic skills, excellent judgment, proven ability to communicate effectively and present site performance and contract research organization performance for internal review.
Demonstrated ability to think conceptually and strategically.
Experience implementing operations research and/or clinical research in resource-limited settings.
Knowledgeable about research ethics and institutional review board requirements in US-based academic and international settings.
Demonstrated ability to be flexible and problem solve creatively.
Demonstrated ability to facilitate communication between professionals with a variety of cultural backgrounds in a respectful and diplomatic manner and enhance effective partnerships.
Demonstrated excellent writing and presentation skills and experience.

Periodically available for phone calls/meetings in the early morning and late evenings to accommodate worldwide time differences
Deadline-driven environment, occasionally requiring extended hours

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Workforce Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.


Posted: 2020-07-02 Expires: 2020-08-30

Before you go...

Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

Share this job:

Project Operations Specialist

University of Washington
Seattle, WA 98104
Facebook Share
Copy Job URL

Join us to start saving your Favorite Jobs!

Sign In Create Account
Powered ByCareerCast