1+ months

Project Assistant II

Yulista Management Services, Inc.
Lakehurst, NJ 08733
  • Job Code
    3367
Job Title
Project Assistant II
Subsidiary Name
Y-Tech - AIMS
Location
Lakehurst, NJ 08733 US (Primary)
# of Hires Needed
1
Education
High School Diploma or Equivalent
Career Level
Mid-Career
Shift Type
First Shift
Job Type
Full-time
Exemption Type
Exempt
Percentage of Time Willing to Travel
20 - 30%
Job Description

PRIMARY FUNCTION

The Project Assistant provides support to the Project Lead for TDFM-9000 Installation Teams. The Project Assistant works under the supervision and direction of the Project Lead and/or Project Manager. This position specifically supports the TDFM-9000 Program, Project Lead/Manager and AIMS Program Manager.

ESSENTIAL FUNCTIONS

  • Schedules and coordinates travel and travel authorizations for project as required for all Y-Tech employees.
  • Planning, monitoring, coordinating, and reviewing all aspects of assigned projects.
  • Supports team leadership in accomplishing their duties and responsibilities.
  • Identify issues/concerns/challenges with project and recommend viable solutions.
  • Assist with support the review and analysis of budgets.
  • Support the development and submission of proposals.
  • Quote and order parts, materials and supplies, receipt and distribution of incoming inventory to meet schedule and cost requirements.
  • Provide procurement support for multiple programs by tracking material purchases and making arrangements with the purchasing department to expedite materials when necessary.
  • Prepare professional correspondence and interface with Government customer. Prepare PowerPoint presentations, letters, and any other correspondence as required by Project Managers
  • At the direction of the Project Manager, assist/coordinates activities and groups to ensure timely delivery of project deliverables.
  • Adheres to company policies and procedures in preparing, collecting, recording, and maintaining project data.
  • Gather and submit weekly/monthly status reports and other contractual obligations to meet project performance requirements and customer expectations.
  • Develops CDRL requirements, IPMRs, IMSs & Monthly Project Assessment reports as needed.
  • Develops reports and correspondence as required to supervisor.
  • Assists Program Manager, Project Coordinator and/or Lead with Excel Spreadsheets, Word documents and PowerPoint presentations.
  • Responsible for general administrative duties, such as: filing, scanning, photocopying, typing, and data entry.
  • Schedules appointments and meetings for staff. Takes meeting minutes, and follows up with actions as noted. Prepare meeting minutes for project.
  • Assists in preparing financial reports, weekly and monthly task order reports, and any other financial reports as requested by the customer .
  • Ability to maintain calendar and schedule appointments and/or conference rooms.
  • Act as a liaison between purchasing, receiving, and quality assurance for the procurement of specific items as the program requires.
  • Other duties as assigned

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities. This position has the responsibility and authority to carry out assigned tasks.

KNOWLEDGE, SKILLS, & ABILITIES:

  • Proficient in MS Word
  • Proficient in MS Powerpoint
  • Proficient in MS Excel
  • Proficient in MS Project
  • Have a working knowledge and be functional in MS Project. Must have the ability to create and manage schedules in MS Project.
  • Basic to Intermediate computer skills; specifically using Microsoft Office Suite; ability to learn additional computer skills or software programs.
  • Ability to enter data accurately into databases.
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
  • Ability to write routine reports and correspondence
  • Interpersonal skills to work effectively and cooperatively with all levels of management and staff. Will also routinely interact with external stakeholders such as customers, vendors, suppliers, shipping companies, etc. Must represent Yulista Aviation, Inc. in a professional manner at all times.
  • Must be trustworthy will handle confidential information routinely
  • Must possess effective oral and written communication skills to clearly communicate information to others.
  • Ability to use general office equipment such as fax, phone, copier, scanner, printers, etc.
  • Ability to follow a process.
  • Professional customer service skills, including active listening, prompt service and follow-up.
  • Strong problem-solving skills; ability to draw conclusions and make recommendations for problem resolution
  • Ability to learn and understand corporate policies and procedures and how they relate to Yulista Aviation, Inc.s goals.
  • Ability to perform basic mathematical computations.
  • High degree of self-motivation and the ability to work independently
  • Ability to multi-task.
Job Requirements
  • High School Diploma or Equivalent with at least 4 year of task related experience. Desired enrollment in BA/BS Degree with 2 years of task related experience
  • Ability to pass a drug and background screening
  • Must be able to obtain a Secret government security clearance

Yulista offers an excellent compensation and benefits package. We are an Equal Opportunity / Affirmative Action Employer. All qualified applications will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disabilities, protected military or veteran status. To apply for this position, or view all of our job openings, visit us online at www.yulista.com, click on career opportunities.

Categories

Posted: 2019-08-23 Expires: 2020-01-12

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Project Assistant II

Yulista Management Services, Inc.
Lakehurst, NJ 08733

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