1+ months

Project Administrator - Burnaby, BC

Huntington Ingalls Industries
Vancouver, BC V5Y 2E2
Project Administrator - Burnaby, BC


Location: **BC, Vancouver**


Position Category: **Project Management**


Requisition ID: **998**


Last Updated: **3/4/19 10:18 AM**


\# of Openings: **1**


Salary Range:


**Description**


**Project Administrator Burnaby, BC**


To provide administrative support to the Project(s) and Project Manager(s), Engineering Project Teams and Project Management Office (PMO). The ideal candidate is considered the resident expert in Project related programs such as Microsoft Word, Excel, and Visio and is able to coordinate administrative needs for multiple projects simultaneously while respecting and recognizing the privacy of multiple Clients.


**Responsibilities include, but are not limited to:**


+ Processes all resource requests for project management and/or professional services;

+ Provides support for all the PMO processes, including:

+ Documents and administers all Project Manager & Professional services assignments;

+ Creates, manages and closes al Project Manager & Professional Services schedules, files and reports;

+ Measures and reports PMO process performance;

+ Updates all Project Manager profiles;

+ Provides all data for routine sample detailed project review and/or audit of PMO process compliance;

+ Answers queries from clients, especially with respect to the PMO process, and provides liaison to other departments;

+ Provides a wide range of support to department personnel;

+ Accesses, creates, updates, extracts, interprets and communicates a variety of technical, financial, and business data to support the department, using such applications as SAP, internet, intranet, Outlook, Excel, Word, Power Point, MS Projects, ATS and "S" File Administrator;

+ Creates, processes, interrogates, and closes SAP charge numbers;

+ Checks and codes documents such as invoices and visa statements, ensuring all charge work orders and/or account numbers are correct and ready for management approval;

+ Performs duties of a minor nature related to the above duties which dont affect the rating of this job;


**Qualifications and Attributes:**


+ A college business administration certificate with two (2) years of directly related experience working in a Project Management support capacity OR High school graduation including courses in business communications and office practices, and work-related technical courses, plus four (4) years of directly related experience working within a Project Management support capacity;

+ Excellent computer skills including the use of software programs such as Microsoft Office (Word, Excel & Power Point), Microsoft Project (Gantt Charts), Microsoft Outlook, SAP, GIS (AM/FM), OF & ATS;

+ Advanced proficiency in MS Excel/ Word/PPT/Sharepoint is required;

+ Project Management process training;

+ Excellent knowledge of office procedures and systems;

+ Demonstrated ability to multi-task and work under pressure and handle high pressure/high demand work with grace;

+ Proven ability to multitask and prioritize work;

+ Proficient in taking meeting minutes (high level meetings and project technical meetings);

+ Ability to deal with people from diverse backgrounds and varying knowledge and skills;

+ Demonstrated excellent analytical, organizational and decision-making skills;

+ Demonstrated courteous, professional manner in dealing with internal and external contacts;

+ Excellent verbal and written communication skills in English, including the ability to correct spelling, punctuation and grammatical errors as required to prepare and compose a variety of external and internal correspondence and process inquiries;

+ Fast, accurate keyboard including ability to prepare and format various types of correspondence, reports, presentations, forms, charts and layout electronic spreadsheets (60 words per minute);


This position will be based in Burnaby, BC within the Willingdon Park area. The successful candidate may occasionally be required to work in the Surrey, BC office.


UPI Canadian Operations (The Company) is committed to the health and safety of all personnel working with or on behalf of the Company, as well as the protection of the health, safety and environment of people and communities involved with or impacted by its activities. All UPI personnel shall adhere to and participate in the health and safety policies and procedures to help UPI achieve Zero Accidents.


** Only those considered for interview will be subsequently contacted

** Please note that only those applicants eligible to live and work in Canada will be considered at this time

Categories

Posted: 2019-03-06 Expires: 2019-12-15

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Project Administrator - Burnaby, BC

Huntington Ingalls Industries
Vancouver, BC V5Y 2E2

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