1+ months

Personal Assistant

Raytheon Missle Systems
London, OH 43140
Title: Personal Assistant Location: London Req ID: 152792BR Summary of Role: PA to 2 Functional Leadership Team (LT) members who report to the CEO Raytheon UK. This is a fast paced varied role where you will need to demonstrate your organisational skills, by supporting 2 busy LT whilst also ensuring the London office from an admin perspective runs smoothly. This role requires a high energy PA who can multi-task without dropping the ball, reporting to the Snr EA. Main Duties: Diary management: proactively organising 2 busy & challenging diaries where meetings change constantly and need to be aligned with various business partners across multiple geographies & timezones, need to embrace last minute changes, minimise fuss so LT can remain focused on the job in hand. London office: Ensure our office runs smoothly from an admin perspective. Stationery ordering and reporting any facilities requirements in a timely manners. Represent the LT with professionalism and confidentiality at all times, must be personable and helpful to all levels of seniority. Work closely with PA support team: partner with Kao Administrator to provide each other with PTO cover, build effective working partnerships with RUK team, encourage clear communications across sites cascading information as necessary, share best practices and embrace new innovative ideas, attend regular PA meetings and work as one team. Email management: check LT emails, proactively responding to queries on their behalf, flagging urgent emails, chasing actions/follow ups, pre-empting meetings to organise, ensure delegated meetings are followed through with latest telecons/gate packs. Organising offsite meetings: sourcing new venues, hotels, restaurants, travel, agendas, packs, team builds. Share useful info/learnings with PA team. Ops: support when in London (lunches, rooms, dinners, taxis), partner with Snr EA who support Ops to help with logistics. MRBs: organise agendas, logistics, attend where necessary, chase actions, partner w/ PA team to ensure no date clashes cross-functionally. General office duties: ordering stationery, catering, site access requests, large volume of invoice processing, telephone support, post. Travel: book travel, cars, hotels, arrange agendas, organise visas, whilst always adhering to policies and procedures, share key travel info to PA team. Expenses: submit in a timely manner, monitor approval process to avoid late charges, proactively seek receipts from vendors if not readily available from LT. Candidate Requirements: Experienced in complex diary management. Excellent communication and organisational skills. Advanced user of; Microsoft Word, PowerPoint, Excel, Lotus Notes (email and diary management), Outlook, Concur, iPhones, iPads, Telecons, video conferencing. Able to handle multiple tasks. Ability to manage a diverse busy workload. Proactive and self-motivated. Positive can-do attitude, pragmatic approach. Strong integrity and confidentiality. Professionalism and composure. Personable to all levels of seniority, and readily offer support to peers and colleagues. Flexibility. Good local knowledge of restaurants, hotels, travel. Raytheon Career Development: Raytheon has a wealth of resources available to help you develop your career from the moment you join. Activities range from on-line learning modules, to external training and support for taking professional qualifications relevant to your role. Standard Benefits: 25 days holiday + statutory public holidays Contributory Pension Scheme (up to 10.5% company contribution) 6 times salary Life Assurance Flexible Benefits scheme with extensive salary sacrifice schemes. Enhanced sick pay scheme Enhanced Family Friendly Policies, including enhanced Maternity & Shared Parental leave. 37hr working week, with an early finish Friday (hours may vary depending on role, job requirement or site specifics arrangements). Flexible working arrangements can be considered depending on the role and subject to line manager approval. Canteen facilities available at Harlow & Glenrothes sites and Manchester & Gloucester offer free snacks & drinks (hot & cold) available. Diversity: Diversity is a core business imperative at Raytheon. We are an equal opportunity employer that promotes inclusiveness and always employs the best professionals for the job. Having a diverse workforce allows Raytheon to draw upon a range of different ideas and experiences which supports growing our business and creates an environment where everyone has an equal opportunity for success. Raytheon UK pro-actively encourages diversity of ideas, thoughts, and networking opportunities and has created Employee Resource Groups (ERGs) including Raytheon Women's Network, YesNet (Young Employees Success Network), Raytheon Reservist Network (RaRe), Raytheon Alliance for Diverse Abilities (RADA) and all work together with our Diversity & Inclusion counsel, and all Raytheon employees are welcome to participate regardless of their background. As a proud contributor to the HM Armed Forces, Raytheon UK signed the HM Armed Forces covenant in 2014. Due to the varied activities and support to our Armed Forces & Reservists, Raytheon UK has since been awarded the prestigious Covenant Gold Award Employee Recognition. Raytheon UK recognise that our people are the critical factor in our success, and we strive to provide a challenging and rewarding careers. Raytheon Application Process To apply visit the link to the website http://jobs.raytheon.com/united-kingdom/search/ and search for Req ID: 152792BR. Please complete the on-line instructions to create a profile and upload CV. Please also view the Raytheon video: http://www.raytheon.com/ourcompany/ourculture/

152792

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Posted: 2019-12-08 Expires: 2020-02-13

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Personal Assistant

Raytheon Missle Systems
London, OH 43140

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