1+ months


University of Washington
Seattle, WA 98104
  • Jobs Rated


Req #: 205909
Job Location: Seattle Campus
Job Location Detail: This position is eligible for hybrid work arrangement 
Posting Date: 04/26/2022 
Closing Info: Open Until Filled 
Salary: Salary is commensurate with experience and education. 
Shift: First Shift 
Notes: As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.

Although this position is open until filled, priority consideration deadline is May 12th, 2022.  

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. 

The Graduate School is an intellectual leader on pressing issues in graduate education and advances a culture of excellence, inclusion and equity.  The Graduate School provides instrumental services to UW graduate programs, faculty and students while championing the enterprise of graduate education itself.

The Graduate School has an outstanding opportunity for an Outreach, Recruitment and Retention Specialist (Program Operations Specialist).

In service to the mission of the University and the Graduate School, this position will provide leadership and coordination of the development and implementation of graduate diversity student outreach, recruitment and retention strategies, and other initiatives aimed at increasing and supporting the success of diverse and underrepresented students pursuing and earning graduate degrees on all three UW campuses.

This requires knowledge of cultural, economic, and political impediments to promoting diversity in higher education as well as state and University policies, procedures, incentives and national trends that align with and support these efforts.

Working as a member of the Office of Graduate Student Equity and Excellence (GSEE) team, the Outreach, Recruitment and Retention Specialist will develop sustained collaborations with a wide range of constituents and programs at local, state and national institutions of higher education and other organizations. In addition, this position will support the development and growth of pipeline efforts that support historically underrepresented students.  Specific duties and responsibilities include the following:


50% Outreach & Recruitment

     Develop, implement, and coordinate strategies aimed at increasing and supporting diversity, equity inclusion, and justice for historically underserved students in UW graduate programs
     Develop sustained collaborations with a diverse group of constituents to facilitate outreach, best practices, pipelines, and programs.
    Review and analyze prospective and current outreach practices in graduate programs, units and departments at the UW and peer institutions to stay proactive and current with trends

     Maintain, evaluate and update various recruitment programs, trainings, orientations, and professional development programming at least annually
     Serve as lead organizer for Prospective Student Days Events and prospective student campus visits
     Collaborate with UW undergraduate and graduate academic departments, as well as local, state, and regional institutions of higher education, to develop, implement and expand pipeline initiatives with targeted constituent groups, programs, and organizations
     Communicate with faculty, staff and administrators to attract and track prospective students and support departmental recruitment efforts
     Lead the development of recruitment and marketing documents to support the needs of GSEE outreach, recruitment, and student-success programming.  This may include printed, digital, and social media materials specifically formulated for the Program
     Create and conduct outreach programming with campus student groups,and  student affinity organizations to support outreach efforts and to assure that a campus-wide recruitment strategy is evident
     Participate on university committees and serve as liaison to tri-campus diversity, equity and leadership efforts and programs related to outreach, recruitment and retention
     Liaison to the National Name Exchange (NNE)

30% Retention
     Assist in the development of programs and support services to ensure the successful transition of admitted students into the graduate experience including orientations, mentoring seminars, and networking opportunities among students, faculty, and within the UW community
     Facilitate programs and establish services to enhance graduate student success and graduation, such as professional development workshops, study/writing groups, and an informational resource network
     Engage in community building efforts, student advising, mentoring, and holistic support to promote the growth, retention, and completion of GSEE graduate students across UW campuses
     Support efforts in growing and maintaining a GSEE alumni network by cultivating and preserving relationships with GSEE alumni and Outreaching Grad alumni

15% Administrative
     Collect data and report on impact of program outreach, recruitment, and retention efforts
     Monitor, analyze, and report Graduate School data on admissions, enrollment, and graduation
     Serve on internal and external committees as assigned
     Support program events and for general office operations

5% Additional Duties and Responsibilities as assigned

Bachelor's Degree
Two years of experience supporting and participating in formal diversity-focused positions or similar activities in a higher education or related setting

Exceptional written, oral, and listening communication skills to support the delivery of compelling public presentations and the development of high-impact recruitment materials and proposals
Strong interpersonal skills and the ability to interact with flexibility, tact, and diplomacy with students, faculty, professional staff, and the community at large
Working knowledge of cultural, economic, and political impediments and incentives to promoting diversity and equity in higher education
Experience in diversity, equity, inclusion, and justice focused work
Value GSEEs and UWs commitment to inclusiveness and diversity
Experience working with underrepresented ethnic minority populations, especially in higher education and graduate education
Proficiency using MS Office tools

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

Masters degree in Education, Social Work, Communications, Public Policy or related field.
Experience creating printed, digital, and social media marketing and communication collateral
Knowledge of University administrative systems and programs 
Experience in program development and/or evaluation
Experience in student advising                                     
Experience in a strongly relational office environment with a "high touch" approach
Ability to prioritize multiple projects and meet deadlines
Flexibility to meet changing needs

Must be willing to travel locally and nationally.  Required to work some evenings and weekends. Driver's license desirable. 

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.


Governor Inslee's Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.


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Posted: 2022-04-28 Expires: 2022-06-26

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University of Washington
Seattle, WA 98104
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