1+ months


University of Washington
Seattle, WA 98104


Req #: 173793
Department: NEUROLOGY
Posting Date: 11/01/2019 
Closing Info: Open Until Filled 
Salary: Salary is commensurate with education and experience 
Shift: First Shift 
Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.  

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for four consecutive years.

The Department of Neurology has an outstanding opportunity for a full-time Neuro-Oncology Research Coordinator. The Research Coordinator will develop and maintain research procedures for the Neuro Oncology program with the goal of standardization, increased efficiency and ensuring compliance with Institutional guidelines.  The Research Coordinator will also serve as point person in close partnership with faculty for study start up for pharmaceutical-sponsored clinical trials. This position is responsible for implementing multiple research projects in human subjects.

This position must be able to work independently on multiple research projects without benefit of written policies or procedures.  This position requires daily interaction with pharmaceutical sponsors, physicians, other health care personnel (e.g. nurses, patient care coordinators, insurance companies), and patients.


Protocol Management and Development: 45%
  • Serve as the point-person for tracking tasks and documents between UW and all collaborative sites (e.g. SOPs, enrollment, site challenges) and provide reports to faculty leadership on a weekly basis.
  • Responsible for study start-ups to include assisting with feasibility questionnaires, communications with study sponsors, completion of study sponsor forms, development, submission and revisions of informed consent forms (ICFs), working with Zipline for IRB submissions, submission of any necessary protocol modifications to the IRB and/or WIRB, work with CRBB for study start-up and ongoing study conduct, conduct submissions to WIRB and submissions to DSMBs, to ensure timely implementation of each research project.
  • Execute clinical trial budgets, including but not limited to; site payments based on subjects, site costs (start-up), regulatory costs, safety oversight costs, and other miscellaneous costs.
  • Design, develop, document and maintain policies and procedures for patient registration and protocol implementation to ensure that research execution meets Good Clinical Practice guidelines.
  • Design, create and revise research instruments (e.g. case report forms) as necessary to ensure quality data that satisfies research objectives.
  • Design, document and implement procedures for audits to assure protocol compliance and to ensure research data quality.
  • Develop and implement corrective action plans to ensure protocol adherence and data integrity.
  • Ensure that projects are executed successfully and completed within needed timeframes to meet research objectives.
  • Attend weekly research meetings at SCCA to coordinate research studies between sites.

    Patient Management: 35%
  • Schedule appointments, order tests and procedures to facilitate protocol adherence, billing compliance, and to ensure accurate and reliable data collection. Monitor patients and interact closely with clinical providers to ensure patient safety and protocol adherence.
  • Communicate with outside physicians who are interested in referring patients to UWMC/SCCA for Neuro-Oncology clinical trials.
  • Understand clinical trial budget and billing plan for patients enrolled on clinical trials. Work with internal partners to ensure clinical trials are performed in accordance with institutional requirements for billing compliance.  Contribute to financial audits as necessary. Communicate with investigators and research staff when financial milestones have been met.

    Analysis and Reporting: 10%
  • Perform analysis and prepare interim reports for principal investigators, industry sponsors and Institutional Review Board to ensure that each project is moving toward timely completion.
  • This position will work with clinical research involving human subjects within UW Medicine and therefore clinical Research training is required.  The training requirement for this position includes UW Medicine-specific as well as general training.

    Other Duties as Assigned: 10%
  • Complete other projects and assignments as assigned.

    Minimum Requirements:
  • Bachelors Degree in psychology, communications, business or other related filed
  • Minimum of 2 years experience in clinical research project coordination
  • Excellent organizational skills and attention to detail
  • Excellent written and verbal communication skills
  • Intermediate to advanced skills in Microsoft Office

  • Experience working with oncology clinical trials and patients
  • Experience with UW grants and contracts procedures and processes
  • Knowledge of FDA and NIH requirements relating to research involving human subjects
  • Experience in clinical trial development, implementation and analysis
  • Successful ability to prioritize competing deadlines to successfully meet deadlines and project milestones
  • Knowledge of clinical trials budgeting
  • Applicants selected for this position who have not already completed the training for clinical research involving human subjects will be required to complete it within 90 days of hire

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page.  If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
  • Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

    The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.


    Posted: 2019-12-05 Expires: 2020-02-02

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    University of Washington
    Seattle, WA 98104
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