1+ months

Medical Staff Coordinator

Multicare Health System
Puyallup, WA 98371
The reasons to work at MultiCare are as unique as the people who do. Join us for the professional challenges you seek. In the settings you prefer. With schedules that fit your life. Learn more at www.multicarejobs.org

The Medical Staff Coordinator is responsible for coordination and preparation of medical staff functions; prepares for committee meetings, takes minutes, and processes and distributes appropriate correspondence. The Medical Staff Coordinator is also responsible for coordinating, monitoring and maintaining the credentialing and re-credentialing process by facilitating aspects of credentialing including, appointment, reappointment, monitoring FPPE/OPPE and privileging for medical staff and allied health practitioners. This position works under the supervision of the Director of Medical Staff Services to support medical staff activities and special projects for all physicians and health care affiliates within MultiCare Health System hospitals and MultiCare Medical Group and Managed Care. Work situations are varied and involve highly confidential information and require a professional demeanor, organizational skills, independence and attention to detail.


Acts as a liaison between the Medical Staff and hospital administration and facilitates communications between these entities as appropriate
Organizes and coordinates daily support activities for the medical staff to assure timely completion of tasks, communications, projects and follow-through
Coordinates services for assigned medical staff committees, such as preparing agendas, compiling agenda back-up information, coordinating meeting arrangements which includes scheduling a room and food service, disseminating meeting announcements, preparation of the meeting room, recording accurate minutes, and drafting follow-up letters and memorandums for approval by the respective committee chairmen
Maintains committee minutes and archives assuring confidentiality and dissemination of information within medical staff policies and guidelines
Identifies committee actions and tracks these actions from their origin through to the Executive Committee level, assuring that all affected committees are informed and receive actions pertinent to them; maintains a subject index and cross reference file of committee activities and/or actions to aid in retrieval of information
Coordinates the appointment and re-appointment process for credentialing and privileges, for physician and health care affiliates throughout MultiCare Health System
Ensures compliance with the accrediting and regulatory agencies (i.e. JCAHO, NCQA, CMS, and WA State) in regard to credentialing while developing and maintaining a working knowledge of the statutes and laws
Notifies hospital departments of new medical staff members or changes to present staff membership
Maintains and updates credentialing and clinical privileging database, assuring the accuracy and integrity of the data
Responds to requests for references from other health care facilities
Generates reports as requested by other departments
Maintains the confidentiality of all business/work and medical staff information. Assists in managing the flow of information between the MSO team, Medical Staff Leadership (including the Service and Committee chairpersons).
Adheres to MHS Attendance and Punctuality Policy and Procedure standards, and maintains reliable attendance
Contributes to the success of the organization by meeting organizational competency expectations and core values (respect, integrity, stewardship, excellence, collaboration and kindness), continuously learning, and by performing other duties as needed or assigned


Knowledge of NCQA/JCAHO standards and application
Knowledge of medical staff privileging and credentialing process
Knowledge of and skill in the use of PC and related systems and software
Knowledge of and a thorough understanding of the principles of medical staff organization management
Knowledge and understanding of medical terminology, medical ethic, and medical staff legal issues
Skilled in oral and written communication; accurate grammar and spelling
Ability to interact with a variety of professional personalities and handle sensitive situations and information with tact, diplomacy, and confidentiality
Ability to manage multiple tasks concurrently, and select and utilize resources available effectively to maximize productivity
Ability to work flexible hours as needed to accomplish the demands of the position and the related workload
Ability to work independently and take initiative
Ability to set priorities and use good judgment


College course work or vocational training preferred
Three (3) years credentialing experience in acute care setting or directly related experience
Certified Provider Credentialing Specialist (CPCS) by the National Association of Medical Staff Services, or in the process leading to certification within 18 months from the date of hire.
Credentialing database experience preferred
Echo credentialing database preferred

Current staff as of inception of this job are grandfathered on the cert requirement to obtain within 3 years of hire.


Posted: 2019-12-05 Expires: 2020-02-02

Before you go...

Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

Share this job:

Medical Staff Coordinator

Multicare Health System
Puyallup, WA 98371

Join us to start saving your Favorite Jobs!

Sign In Create Account
Powered ByCareerCast