20 days old

Management Assistant

Kaiser Permanente
Wailuku, HI 96793

Provides moderately complex administrative and operational clerical support to department managers and/or staff. Serves as resource person to staff, members, and outside vendors. Responsibilities may include answering phones and relaying messages/information to both departmental staff and callers; scheduling/calendaring meetings and conferences; maintaining filing systems; ordering/stocking office supplies; opening/sorting mail. Types/proofreads/composes correspondence; creates graphs and presentations; researches issues as needed.

Essential Responsibilities:
  • Answers phones, takes messages, and greets visitors or outside vendors.
  • Maintains calendars and schedules conference rooms.
  • Drafts, edits, proofread and prepare correspondence; creates reports, graphs, and presentations.
  • Inputs data and maintains established databases; gathers and researches information.
  • Researches files and documents. Collects data for maintenance of required records.
  • Exchanges information with functional employees, external vendors and representatives in support of ongoing business services.
  • Provides additional moderately complex administrative support as needed to other staff members.
  • Administers programs, projects, and/or processes specific to operating unit served.
  • May serve as administrative liaison for others within and outside organization regarding administrative issues relating to purchasing, personnel, facilities, and operations.
  • May conduct department-specific training.
  • May establish work priorities and scheduling. May train administrative support staff.
  • May develop department administrative policies and procedures.
  • Categories

    Posted: 2019-10-02 Expires: 2019-11-01

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    Management Assistant

    Kaiser Permanente
    Wailuku, HI 96793

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