7 days old

Management Assistant

General Atomics
San Diego, CA 92101
General Atomics Aeronautical Systems, Inc. (GA-ASI), an affiliate of General Atomics, is a world leader in proven, reliable remotely piloted aircraft and tactical reconnaissance radars, as well as advanced high-resolution surveillance systems.

We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.

We currently have an exciting opportunity for an experienced Management Assistant in our Financial Operations group located in San Diego, CA. This position, under limited supervision, performs a variety of administrative activities in support of the group and will work within a team environment consisting of program management, technical, production, financial, and other supporting staff.

DUTIES AND RESPONSIBILITIES:
  • Manages access to and maintains the Vice Presidents schedule which requires contact with internal executives, management, staff, and external customers or officials.
  • Anticipates needs and solves problems to ensure management is made aware of issues that need immediate attention.
  • Interfaces effectively with executives, managers, and staff as well as customers and visitors to gather and prepare information.
  • Coordinates the preparation and review of correspondence, reports, and presentations, to include metrics-based data, for internal and external audiences.
  • Plans, schedules and coordinates various organizational meetings, events, and travel arrangements.
  • Tracks progress of delegated staff assignments and may coordinate activities between departments.
  • Screens calls, prioritizes mail and maintains follow-up system to ensure completion of each task or project.
  • Maintains confidential and specialized files and/or records as well as perceives and deals with sensitive matters while maintaining strict confidentiality.
  • Accesses sensitive information necessitating the use of tact, diplomacy, discretion and judgment.
  • Assist with maintenance and review of department-related SharePoint content
  • Utilizes judgement in determining which tasks can be handled and which tasks need to be directed to management or to other members of the organization.
  • Demonstrates a collaborative attitude with the ability to work independently and take initiative.
  • Provides a customer-focused approach to requested information from other members of the department.
  • Utilizes interpersonal, verbal, and written communication skills to accurately document, report and interface effectively with all levels of personnel, including management, customers and vendors.
  • Performs other duties as assigned or required.
","employmentType":"Full-Time Hourly","identifier":"28086BR","qualifications":"
  • Typically requires a High School diploma and four or more years of experience in progressively broadening office administration experience, including experience supporting mid-management or higher positions. Equivalent experience may be substituted in lieu of education.
  • Must possess a complete understanding of the general and detailed aspects of the job.
  • Excellent organization skills and ability to establish priorities.
  • Ability to explain and solve routine problems or situations that require evaluation and interpretation.
  • Ability to maintain the confidentiality of highly sensitive information.
  • Interpersonal, verbal, and written communication skills to accurately document, report and interface effectively with all levels of personnel, including management, customers and vendors.
  • Understanding of applicable policies and procedures as well as an understanding of relevant regulations.
  • Excellent MS Office skills, specifically Excel, Word, and PowerPoint.
  • SharePoint experience preferred.
  • Ability to work both independently and in a team environment is essential as is the ability to work extended hours as required.

Categories

Posted: 2020-05-20 Expires: 2020-06-19

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Management Assistant

General Atomics
San Diego, CA 92101

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