1+ months
2018-05-032018-09-30

Management Assistant II

Cedars-Sinai
Los Angeles, CA 90006
Cedars-Sinai Medical Centers Department of Biomedical Science is seeking to find a Management Assistant to join Dr. Lali Medina-Kauwes lab. Summary of Essential Duties: Under general supervision, provides administrative support, coordinating all administrative activities of the office. Incumbent must Demonstrate initiative, resourcefulness and problem-solving skills in applying a detailed knowledge of the responsibilities, functions and underlying management structure of the department and of the larger Health System in organizing and prioritizing work, establishing procedures and systems and ensuring the orderly and timely flow of business through the office. Coordinates the clerical and administrative staff workflow through the office. Coordinates and administers human resource and payroll functions and participates in budget review and financial processes. Essential job Duties and Responsibilities: Administrative duties including: managing scheduling, communications, coordinating meetings, taking and providing meeting notes, some help with filing/archiving files and electronic inventories. Immediate need for assistance on a book project (sending communications, coordinating deadlines, collecting documents, etc.). It would be possible for someone filling this position to work remotely most of the time.Educational Requirements: Two years college with courses in business, accounting, computer operation and applications. Two to three years progressively responsible office and administrative experience, such experience demonstrating ability to independently establish administrative and office procedures; ability to identify problems and resourcefulness to resolve them independently and on own initiative License/Certification/Registration Requirements: N/A Experience: Experience demonstrating the ability to handle multiple tasks frequently with short time-lines, to prioritize and organize work, and to complete assignments in a timely, accurate manner. Knowledge and understanding of the organization, functions, policies and procedures of the Department, and the inter-relationship with the larger Cedars-Sinai Health System, and the ability to apply the knowledge to the work of the office. Demonstrated leadership ability to establish intradepartmental administrative systems and achieve orderly, accurate and timely work flow from underlying offices and units. Prior experience in a research environment is preferred. Physical Demands: (e.g., lifting, standing, walking) May require constant sitting, walking and ability to use keyboard for extended periods of times. Able to lift 30 lbs, bend, stand, walk, stoop and sit for periods of time. Able to operate standard office equipment. Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.

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Management Assistant II

Cedars-Sinai
Los Angeles, CA 90006

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