1+ months

Legal Secretary

Greenberg Traurig
Philadelphia, PA

The Philadelphia office of Greenberg Traurig, LLP currently seeks a Legal Secretary for our Real Estate Department. Preferred qualified candidates will possess well developed administrative and organizational skills, as well as a high level of initiative, excellent judgment and pride in their work.

Position Summary:
The legal secretary will assist four or more attorneys of a multi-national law firm by performing various administrative and clerical tasks. Prior experience working in a commercial real estate department of a large law firm is highly desired. Flexibility to work overtime as needed.
Duties & Responsibilities:
  • Duties include assisting with all aspects of real estate transactions.
  • Process time entry, open new matters, draft engagement letters, make travel arrangements, process reimbursement expenses, maintain attorney calendars, opening and distributing mail.
  • Review and prepare billing invoices.
  • Manage phone lines for supported attorneys, fielding calls and conveying messages as necessary.
  • Assist with document production including creation and editing of various legal forms, correspondence and documents.
  • Establishes and maintains filing and records, in both hard copy and electronic formats. Files information in a timely manner. Retrieves information from files as requested.
  • Assists with overflow work and other projects as needed.
    Skills & Competencies:
    • Strong attention to detail, organizational skills and ability to manage time effectively.
    • Excellent interpersonal skills, communication skills and the ability to collaborate well in a team.
    • Must be skilled in handling administrative tasks such as lawyer time entry, travel arrangements and processing invoices and expenses.
    • Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies.
    • Strong ability to maintain high standards, use good judgment, and seek out ways to contribute and anticipate needs.
    • Candidate must be a team player.
      Qualifications & Prior Experience:
      The ideal candidate will have three or more years of experience working as a legal secretary in a commercial real estate department. Experience in a fast-paced, large law firm environment is highly desired.

      At Greenberg Traurig, we are committed to diversity and inclusion in the workplace. It has been, and continues to be our goal, to foster a well-balanced workforce that contains a significant presence of minorities and women.


Posted: 2018-06-01 Expires: 2018-12-12

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Legal Secretary

Greenberg Traurig
Philadelphia, PA

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