1+ months
2018-06-112018-09-09

Legal Billing Specialist

LeClairRyan
Sacramento, CA

 

As a trusted advisor, LeClairRyan provides business counsel and client representation in corporate law, litigation, and intellectual property. In this role, the firm applies its knowledge, insight and skill to help clients achieve their business objectives while managing and minimizing their legal risks, difficulties and expenses. With 25 national, the firm has approximately 325 attorneys representing a wide variety of clients throughout the nation.

 

ULX Partners is a strategic business entity that empowers member law firms with true end-to-end client solution capability, capital to ensure pricing predictability and flexibility, and the ability to improve law firm economics. Founded in 2018 by enterprise legal services provider UnitedLex with LeClairRyan as the first member firm, the ULX Partners constellation comprises more than 400 professionals in 26 countries who provide a full range of legal, finance, human resources, IT, pricing, procurement, and knowledge management support services to its member law firms. By fusing the business and the practice of law, ULX Partners helps law firms better align the scope, staffing, and pricing of services with clients legal and business needs.

 

In partnership with LeClairRyan, we are excited to announce that we are currently seeking a Billing Specialist in our Sacramento, California office who will contribute to overall success and help secure the bright future of our organization.

 

Our Sacramento, California office is located in the heart of downtown and since inception in 2015, has expanded our California presence. The Sacramento office is home to a diverse litigation practice with practice areas ranging from products liability and transportation, commercial, financial institutions and services, intellectual property, bankruptcy and creditors rights, and labor and employment. 

 

LeClairRyans accounting department is a vital part of our growth. In its entirety, the accounting team is comprised of Pricing and Billing, Accounts Payable, Accounts Receivable and Collections, and Financial Planning and Analysis professional staff who collaborate and assist in meeting the financial goals of LeClairRyan. Individuals who join our accounting team will have the ability to learn and grow amongst peers who are dedicated to high standards of client satisfaction and professional performance.

 

The billing specialist will assist the Firm in achieving budget by performing billing and e-billing tasks in accordance with client guidelines and the Firms policies. This role is considered a Level I billing role and is responsible for facilitating all necessary billing functions for assigned attorneys. This role works collaboratively with a Client Account Representative to provide accountability and excellent client service to internal and external clients. In order to timely and accurately bill and collect invoices, this role must be proficient in understanding the Firms processes and policies including; conflicts, master file setups, accounts payable, billing and e-billing and cash receipts.

 

Specific e-billing functions to include (but not limit):

  • Review of newly opened matters for assigned attorneys and/or assigned clients to ensure that setups align with client billing requirements
  • Displaying proficiency in submission to and analysis of client electronic billing websites.
  • Collaboration with E-billing Coordinator to ensure continuous compliance with electronic billing requirements.
  • Coordinating with Billing Auditor to assist with advice regarding acceptable client billing practices, budget preparation, and submission of appeals.
  • Timely submission of electronically billed invoices and timely resolution of rejected/pending invoices; coordinating the same with E-billing Coordinator.
  • Collaboration and facilitation of budget and appeal preparation/submission for assigned e-billed clients in a timely manner.
  • Providing continuous information to Billing Partners to assist with management of invoice rejections, adjustments and appeals.

 

Specific general billing functions to include (but not limit):

  • Assisting the Firm with an accelerated billing cycle to include timely processing and distribution of Pro Formas among assigned office location/s.
  • Coordination of monthly Pro Forma distribution to billing attorneys and serving as primary recipient for incoming Pro Formas.
  • Performing all billing related functions to include rate changes, bill reversals, trust allocations, reversals, time erasures and complex billing arrangements.
  • Providing updates on Pro Forma Compliance Tracker and ad hoc updates to Accounting Managers.
  • Evaluating and facilitating resolution of aged work in progress (wip) and providing status updates to Accounting Managers.
  • Collaboration with attorneys and staff to provide solutions regarding time entry, billing and cost recovery.
  • Collaboration with Firm employees on client related reporting needs.
Required Skills

 

  • Associates Degree or equivalent education and/or experience.
  • Minimum of 2 years billing and ebilling experience preferred. Legal or professional services experience is a plus.
  • Must be able to demonstrate excellent written and oral communication and to exhibit a personal priority approach.
  • Must possess strong technical skills to use sound judgments and reasoning in problem solving.
  • Must display a high degree of initiative and ability to organize and prioritize daily responsibilities and special projects, as well as to coordinate resources to achieve desired results.
  • Must be able to maximize time and effort in addressing position responsibilities, as well as quick adaptation to changes in priority assignments.
  • Must be able to work through stressful situations and maintain high levels of productivity.
  • Must possess the ability to work in an interactive team environment with a customer service focus, both internal and external.
  • Must be able to empower others in a team setting.
  • Must display comfort with and exemplify the ability to offer expert opinions regarding billings of an account.

 

The best approach to the success of this role is to display confidence, empathy and respect of internal and external clients and to always go the extra mile to ensure the best customer service.

 

LeClairRyan does not accept unsolicited resume submittals from contracted or non-contracted agencies. LeClairRyan is not responsible for any fees related to unsolicited resumes.

Job Location
Sacramento, California, United States
Position Type
Full-Time/Regular

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Legal Billing Specialist

LeClairRyan
Sacramento, CA

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