1+ months


University of Washington
Seattle, WA 98104
  • Jobs Rated


Req #: 211024
Job Location: Seattle Campus
Posting Date: 10/18/2022 
Closing Info: Open Until Filled 
Salary: $5538 - $8306 per month 
Other Compensation:  
Shift: First Shift 
Benefits: As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.

Please note that this position has been re-posted. If you have already submitted your application, you need not submit it again, as it has already been received.  

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. 

The Department of Global Health was established in 2007, bridging the schools of Medicine and Public Health, with a mandate to harness the expertise and interdisciplinary power of all UW schools and colleges. Our mission is to improve health for all through research, education, training, and service; to understand and address the causes of disease and health inequities at multiple levels; and to collaborate with partners to develop and sustain locally-led, quality health systems, programs and policies. Driven by tremendous interest among both students and faculty, the Department has grown explosively to more than 400 graduate students and hundreds more undergraduates. We have more than 380 faculty and 1,000 staff working on projects across 130 countries with our deepest ties in United States, Kenya, Uganda, Peru, Mozambique, India, South Africa, Tanzania, Ethiopia, and Nicaragua. At the Department of Global Health at the University of Washington, diversity is integral to excellence. We value and honor diverse experiences and perspectives, strive to create welcoming and respectful learning environments, and promote access, opportunity and equity for all.

The Department of Global Health has an outstanding opportunity for a full time Human Resources Manager to perform a variety of Academic and Staff Human Resources and administrative support functions for the Department of Global Health including, but not limited to: managing and completing the work associated with faculty appointments, onboarding, reappointment and promotion within the Department, managing staff recruitments and appointments, workforce orientation and onboarding, managing timekeeping records and maintenance, managing Workday entries, and general administrative tasks related to the human resources functions of the Department.

This position will require a working knowledge and understanding of faculty and staff appointments, faculty and staff onboarding (at UW School of Medicine, UW Medicine and UW School of Public Health) and will apply knowledge of University policies and procedures to ensure department compliance.


Under direction of the Senior Human Resources Manager the incumbent responsibilities include but are not limited to:

Recruitment and Onboarding (55%)
Manage the full cycle recruitment for staff and student appointment process including on-boarding, off-boarding and posting of new jobs with the designated Search Manager.
Manage staff and student employee appointment and compensation changes
Lead and partner with Hiring Managers regarding the staff on-boarding process
Facilitate new hire orientation sessions
Responsible for ensuring compliance with University and Departmental HR policies, as well as applicable state and federal laws throughout the recruitment and selection process.
Provide comprehensive compensation support to CPI staff and faculty leads. Make decisions regarding best course of action for compensation and classification issues, and provide advice and counsel to all levels of employees.
Coordinate with HR Labor Relations position reallocations out of a bargaining unit to another union, classified non-union or exemption to a Professional Staff position.
Meet and discuss with HR Labor Relations and labor union representatives as necessary.

Position Management (10%)
Manage the academic appointment, annual reappointment and the annual and regular promotion processes.
Advise on and manage staff appointment changes
Manage execution of compliance trainings
Manage the monthly faculty voting process that includes: faculty appointments, reappointments, promotions, graduate faculty status (GFS), endorsement to chair (ETC)
On behalf of the Chair, draft Chairs Letters used for regular and annual faculty appointments and promotions
Draft communication on behalf of the Chair related to annual and regular promotions, reappointments, merit, and unit adjustments
Coordinate with staff, supervisors, Division Administrators, and faculty to assist with volunteer and workforce member tracking and management
Liaise with Deans offices, central human resources and academic human recourses.

Performance Reviews (10%)
Manage annual staff performance evaluation process
Provide recommendations to management on performance reviews when there are moderate or serious performance concerns while also advising supervisors on incorporating improvement plans in their performance review
Manage annual reviews and coordinate annual merit process with HR Administrator, Director, Vice Chair, and Chair

Process Improvement and Projects (10%)
Participate in process improvement work with Leadership team
Manage and coordinate various projects at the department level throughout the year as needed/assigned
Develop technological tools to optimally process and track staff appointments
Interpret UW staff policies and translate into useful tools for staff members
Organize and implement new automated tracking systems including training Center, Program and Initiative directors and staff in their use to achieve department wide consistency and compliance

Data Management and Requests (5%)
Manage departmental databases (e.g. faculty, senior fellow) and is responsible for data integrity
Manage and fulfill data requests for departmental leadership and academic programs related to staff, faculty and student numbers and salaries

Leave Management (5%)
Advise employees on collection/routing of the necessary documentation for extended leave situations (parental, FMLA, disability) for faculty, staff and students
Advise employees on appropriate leave options that are available to them and their limitations
Make recommendations to management regarding requests for leave and accommodation
Liaise with central human resources and the disability support office
When necessary, interpret Workday system and UW work/leave policies and procedures for department personnel (including supervisors, division administrators and faculty)

Other duties as assigned (5%)
Perform administrative duties, as needed, including but not limited to: responding to inquiries and phone calls, copying, faxing, filing, and other tasks as needed. Work with the Department HR Administrator in identifying departmental HR needs, recommending changes and implementing improvements. Participate in Central Administration projects, activities, and meetings. May assist in the coordination of Visa applications.

Bachelors Degree or equivalent and three years of office experience including 2 years of experience in a human resources OR equivalent education/experience.
2 years HR experience
Thorough knowledge of HR policies, procedures, principles and practices.  Personnel and salary administration, recruitment techniques and management
Excellent written and verbal communication skills, and strong interpersonal skills; ability to maintain a professional demeanor at all times and communicate effectively at all levels within an organization
Strong demonstrated initiative and follow-through.  Ability to maintain a positive and gracious work environment. 
Exhibit a proactive, service-oriented manner and ability to deal effectively with a diverse population.
Ability to handle confidential information with tact, discretion, and diplomacy, and to maintain strict confidentiality.
Ability to thrive while working with a high volume of work and critical, time sensitive deadlines.
Have outstanding time management, multitasking, and organizational skills
Ability to research and synthesize information and communicate it effectively to lay audiences in verbal and written form.
Ability to work independently and as part of a team, manage priorities, multi-task, problem solve and exercise good judgment in a dynamic and deadline-driven environment.
Ability to work influence change, develop systems, and work collaboratively in the best interest of the Department, School, and/or affiliate institutions.
Must build, manage, and enhance complex working relationships with internal and external entities and have strong interpersonal communication skills in order to document policies, provide advice and influence decision making with HR Administrator
Proven accuracy and attention to detail in work products.
Professional level competency with general MS Office applications, e.g, Word, Excel, Access, Outlook, and ability to learn new software applications as necessary to do the job
Ability to analyze needs, assess potential avenues, and implement creative solutions to ensure a steady flow of high-quality, high-achieving staff.
Highly organized, demonstrate ability to multitask in a consistently fast paced environment in an organized and efficient manner. Self-motivated, flexible, creative, ability to prioritize and be solutions orientated
Knowledge of Washington State employment law.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

Prior experience with faculty and staff appointments in an academic setting
Knowledge and experience with Workday
Experience working with both Union and Non-Union employees

Working conditions
Deadline-driven environment, occasionally requiring extended hours
Complete WorkDay role trainings
Serve as department named support contact (nsc)

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.


Employees of the University of Washington are required to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.


Jobs Rated Reports for Human Resources Manager

Posted: 2022-08-11 Expires: 2023-02-23

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University of Washington
Seattle, WA 98104
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Human Resources Manager
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