1+ months


Harborview Medical Center
Seattle, WA 98104
  • Jobs Rated


Req #: 206519
Job Location: Seattle Campus
Posting Date: 08/02/2022 
Closing Info: Open Until Filled 
Salary: Starting Salary Maximum: $7100/month 
Shift: First Shift 
Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.  


Thank you for visiting our job posting. The HFS Human Resources Team invites you to consider joining us in serving staff as we navigate the post-pandemic work environment. This position requires a firm grounding in generalist work that, in brief, includes successful experience with advising and supporting performance management, leave, accommodations, organizational change, compliance and learning.

It also requires a heart for addressing traditional structures and practices that must be addressed to foster equity and inclusion in all aspects of our practice. None of us are experts in equity and inclusion work and we understand that we are all at different places in our development. Our work as a team requires patience, trust and vulnerability to gently challenge each other as we learn and practice our work through a lens of equity and inclusion.

We recognize the need to balance urgency for change with a desire for equilibrium. As the pandemic unwinds, we are using our learning to improve our HR practice and relationships.

To be effective in representing the interests of our staff of approximately 550, we are seeking a team member that will contribute their unique perspective to our practice. Still interested?  Please review the job description and application procedure described below.

To learn about our commitment to diversity, equity, and inclusion at UW Housing & Food Services, you are encouraged to review our Diversity, Equity, and Inclusion Statement Training.

View additional information about HFS, and this position here.

By practicing effective employee relations management, this position supports the Departments mission of serving students, staff, faculty, and University guests. Effectiveness is achieved through awareness of the impact of individual biases and dominant white norms on compliance and the performance of work in a variety of occupations and fields. 

All work is engaged through an equity lens that reflects awareness of and receptivity to a variety of perspectives and lived experiences, critical self-reflection of implicit biases, and proactive investigation of historical and structural systems which serve as barriers to equity and inclusion.

Employee Relations (60%):
Interrupt practices that are not in alignment with University and HFS mission and values
Interpret, provide guidance, and advise managers on UW Administrative Policy Statements, UW Human Resources policies and collective bargaining unit agreements
Provide guidance and counsel to managers on methods for assessing and addressing employee performance concerns proactively, including the process for documenting and escalating concerns
Assess all corrective actions for just cause standards and alignment with Department values of equity and inclusion, working collaboratively with supervisors and managers to remedy unmet standards
Identify learning gap trends for supervisors, managers and employees that surface through consultation with HFS staff and employee relations processes
Maintain currency with equitable and inclusive performance management standards and practices, providing coaching, direction and training as needed
Administer the annual performance review process, including training staff and supervisors, developing forms and ensuring compliance with timelines
Analyze and track performance evaluations and consult with supervisors to ensure areas for performance improvement and/or development have a plan in place to address them
Schedule classified corrective action meetings and participate in formal counseling and final counseling meetings; author investigative reports
Serve as a resource for managers and supervisors by providing just-in-time coaching and support
Represent HFS in union grievances and provide consultation on effective resolution
Identify recurring needs for standardized correspondence and develop and maintain templates that reflect a lens of equity and inclusion
Maintain reports and documentation for areas of responsibility
Ensure that published materials, resources, correspondence, and performance documentation reflects clear, concise, specific, understandable, equitable, and inclusive language.
Identify and recommend opportunities for streamlining processes and increasing efficiency, efficacy, equity and inclusion
Work collaboratively with the HR team on recruitments, compensation, student employment, systems development, and HFS staff onboarding, training and supervision
Provide consultation to supervisors on employee development
Liaise with the UW Human Resources Consultant for review and approval of performance management documentation

Leaves of Absence (30%):
Oversee leaves of absence and track disability leaves in collaboration with UW Human Resources
Monitor expiring leaves and facilitate the extensions and/or medical separations as needed
Consult with the UW Human Resources Consultant and UW Risk Management on leaves of absence due to work injury/illness and/or extended leaves of absence to ensure UWHR approvals are current
Serve as a resource for employees who have questions about their leaves
Administer the reasonable accommodation process and L&I return-to-work program
Represent HFS on L&I-related Risk Management teams and committees

Leadership and Development (10%):
Identify, articulate, and model values and behaviors that support an organizational culture characterized as inclusive, positive, productive, and committed to serving staff and students
Maintain relationships with internal and campus colleagues and stakeholders to foster collaboration and maintain regular feedback loops to ensure awareness of their concerns, policies and/or legal constraints
Lead and/or participate on HFS cross-functional teams, committees, and projects
Prepare and/or present training
Create and complete an annual personal development plan based on current and desired job-related competencies

The work of this position models behavior and practices that reflect alignment with and advancement of HFS and University commitments to equity and inclusion, and compliance.

Multiple occupations, lines of business, employment programs, including union contracts, and a complex institutional structure.

Awareness and sensitivity to the intersections of compliance and operations with equity and inclusion.

Dedication and diligence to continuous learning, awareness, humility, and graciousness that reflects sensitivity toward others and fosters trust and rapport.

A personal willingness to examine ones own unconscious biases and receive constructive and candid feedback.

Position works weekday office hours with occasional evening and/or weekends to participate in special events. A hybrid arrangement that includes working two days remotely is an option. Work is time- sensitive and requires maintaining focus while expediting high-quality work products.

This is not a supervisory position

Associate Director

A Bachelors degree in education, human resources, or other related field and four years relevant work experience that demonstrates success in HR generalist work, including:
  • Demonstrating people skills that reflect an understanding of diversity, equity and inclusion through sensitivity and receptiveness to a variety of perspectives and lived experiences
  • Writing and editing a variety of documents, including corrective actions, learning guides, employee guides, policies and procedures, and others for publication or distribution
  • Presenting information and/or training in person and/or remotely to small and large audiences
  • Participating in grievances and complaint procedures
  • Maintaining supporting records for work activities
  • Maintaining objectivity in facilitating resolution of conflict and complaints
  • Interpreting federal and state employment law and employer policies and procedures, including bargaining unit contracts
  • Supporting organizational change, including advising leadership on impacts and strategies that promote employee retention and engagement
  • Using Microsoft applications including Word, Excel, SharePoint, Word, and Teams; use of Workday or a comparable HRIS
  • Working as a team member in shared and remote environments

    Equivalent education and/or experience may substitute for minimum requirements.

    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

  • Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

    Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.


    Jobs Rated Reports for Human Resources Manager

    Posted: 2022-05-20 Expires: 2022-09-02

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    Harborview Medical Center
    Seattle, WA 98104

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