1+ months


University of Washington
Seattle, WA 98104


Req #: 207097
Job Location: Seattle Campus
Posting Date: 05/23/2022 
Closing Info: Open Until Filled 
Salary: Salary is commensurate with education and experience. 
Shift: First Shift 

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The Department of Health Systems & Population Health has an outstanding opportunity for a full-time HR Associate to join the HR Shared Services team. The HR Associate will have a range of HR responsibilities in support of faculty, staff, and student HR. Working under the direction of the Manager of Staff and Student HR, and in collaboration with other members of the HR Team, this position will recruit, hire and onboard student and temporary employees and provide support to the staff HR program. This role will also manage the Clinical/Affiliate/Adjunct faculty employee population and provide support to the regular faculty HR program by facilitating faculty searches, promotions and other events that are part of the employment cycle. A key member of the HR Shared Services team, the HR Associate will provide superior customer service with excellent attention to detail to support the building of an agile, diverse, inclusive, engaged, energized, and effective workforce.

We are seeking a stellar communicator who is meticulous in tracking details, adept at juggling processes in various stages of completion, expert in managing competing priorities by employing effective time management strategies, eager to dive into the challenge of an evolving HR landscape and driven to provide fantastic client service.

The Department of Health Systems & Population Health is part of the School of Public Health (SPH) at the University of Washington (UW). The UW is an institution committed to promoting respect for the rights and privileges of all, understanding and appreciation of human differences, and the constructive expression of ideas. Health Systems & Population Health is a dynamic academic and research department whose mission is to work with partners in public health and health care to prepare leaders, design solutions, and conduct innovative research that is translated into practice and policy. We recognize that diversity is integral to excellence. We value and honor diverse experiences and perspectives, strive to create welcoming and respectful learning environments, and promote access, opportunity and equity for all.

Job Duties and Responsibilities:

Staff HR

  • Manage the employment cycle of temporary staff employees, and support the hire of regular staff employees, including:
  • Communicate hire process to managers and facilitate phases
  • Track hiring process from request to post-hire communications.
  • Post staff positions and sharing with listservs; manage listservs
  • Assist hiring managers and committees with candidate review, screening, and interviews
  • Track and update applicant status on the UWHires workbench
  • Coordinate hires and onboarding
  • Prepare offer and hire letters
  • Manage I-9 verification and work schedules in Workday                                                                                   
  • Provide information, guidance and support for hiring managers in developing effective onboarding plans
  • Conduct individual trainings and briefings for hiring managers and new employees
  • Create and maintain recruitment and employee files and other HR records
  • Manage costing changes for temporary employees
  • Support employee separations
  • Regularly run a variety of employment data reports and take the necessary appropriate action
  • Document standard operating procedures and maintain SOP library                                          

    Student HR

  • Manage hiring process for student appointments: create job descriptions, establish and advertise positions, manage communications with applicants, process applications, prepare offer letters, create and maintain personnel files, manage the ASE tracking spreadsheet, and manage costing changes
  • Coordinate student position budget approval with HSPop Finance and Grants manager
  • Provide up to date budget/costing allocation information to Payroll coordinator
  • Process tuition waivers for eligible student employees from fee-based programs
  • Manage student I-9 verification and work schedules in Workday
  • Maintain up-to-date knowledge of the ASE-UW contract; counsel faculty/staff/student employees on contract-related HR actions
  • Advise faculty and staff on appropriate hiring practices; maintain confidentiality of applicants
  • Develop onboarding process for student employees
  • Create training for managers of student employees

    Academic HR

  • Support Faculty HR Manager in faculty searches, new appointments, personnel actions, data management, communications, and meeting/event planning.
  • Manage appointment and onboarding of new Clinical/Affiliate/Adjunct faculty and Senior Fellows: create offer letters, prepare material for faculty meeting agenda, develop voting ballots
  • Manage the Clinical/Adjunct/Faculty spreadsheet and personnel files
  • Manage the faculty listservs and groups
  • Manage reappointment process for annual faculty
  • Prepare confidential correspondence related to faculty appointments and compensation
  • Facilitate faculty search process (liaise with candidates; arrange schedules, reservations, travel)
  • Prepare and review core faculty Chair Annual Meeting letters
  • Coordinate downloading of course evaluations every quarter and prepare course evaluation response letters on behalf of the Chair
  • Track faculty data
  • Support Faculty separations and offboarding procedures
  • Support meeting and event planning.
  • Interpret University and governmental policies and develop internal policies and procedures to ensure compliance with applicable rules and regulations in collaboration with the HR Manager
  • Other duties as assigned.

    As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.


  • Bachelors Degree in Human Resources, Business Administration, or a related field
  • Two years of human resources experience, preferably in an education, government, or non-profit environment
  • Demonstrated understanding of HR management principles, including recruitment, onboarding, professional development, compensation, benefits, employee relations, and employment law
  • Strong customer service orientation
  • Excellent organizational skills
  • Possess a high level of initiative
  • Ability to exercise independent judgement, use creativity in solving problems
  • Excellent interpersonal, written and verbal communication skills
  • Demonstrated experience exercising a high level of confidentiality and discretion
  • Proven accuracy and attention to detail in work products.
  • Professional level competency with general MS Office application
  • Confidence working under pressure with anticipated, unexpected, and changing deadlines affecting daily workload
  • A commitment to continuous process improvement

    Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

    Desirable Qualifications:

  • Experience working with HRIS systems such as Workday
  • Interest in pursuing SHRM-CP or other HR certification

    Working Environmental Conditions:

    This position is eligible for a hybrid work arrangement, working remotely for two to three days per week. Deadline-driven environment, occasionally requiring extended hours to meet commitments.

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Workforce Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

  • Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

    Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

    The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

    To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.


    Governor Inslee's Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.


    Posted: 2022-05-24 Expires: 2022-07-23

    Before you go...

    Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

    Share this job:


    University of Washington
    Seattle, WA 98104
    Facebook Share
    Copy Job URL

    Join us to start saving your Favorite Jobs!

    Sign In Create Account
    Powered ByCareerCast