1+ months


University of Washington
Seattle, WA 98104


Req #: 186171
Job Location: Seattle Campus
Posting Date: 03/24/2021 
Closing Info: Open Until Filled 

Salary and benefits are competitive. Salary is commensurate with qualifications and experience.  

Shift: First Shift 
Notes: The University of Washington is following physical distancing directives from state and local governments as part of the collective effort to combat the spread of COVID-19.  Click here for updates

Onsite work in the interim will vary for units and for specific positions and will be discussed with candidates during the interview process.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The Executive Office has an outstanding opportunity for an HR Specialist.

Under the direct supervision of the Assistant Director for Executive Office Shared Services and in close collaboration with members of the Executive Office Shared Services (EOSS) team, the Human Resources Specialist provides HR guidance and consultation and operational support to units of the Executive Office of the President & Provost, which includes:

  - The Executive Office (Office of the President & Provost), including Board of Regents, Office of the Ombud, Population Health Initiative, and University Policy & Rules
  - Vice Provost Organizational Units: Academic & Student Affairs, Academic Personnel, Planning & Budgeting
  - Faculty Advancement, Faculty Senate/UCommittees, Compliance & Risk Services, Internal Audit, UWINCO, Health Sciences Services, and Environmental Health & Safety

The successful candidate must be capable of managing multiple and competing priorities with frequently tight deadlines skillfully, reliably, accurately, and confidentially while demonstrating discretion and independent judgement in all areas of operation. Input and demand come from multiple directions, people, organizations, and activities. Managing this breadth and complexity requires a good working relationship with colleagues, excellent communication and organizational skills, an ability to deal with the unexpected, an acceptance of a certain level of stress, an ability to maintain an optimistic outlook, a capacity for innovation, and a willingness to embrace change and process improvement.

The HR Specialist is expected to stay current and informed of all HR policies and procedures and actively integrates and implements them as needed. The duties assigned to the HR Specialist can be highly sensitive and dynamic and requires the incumbent to be flexible, respectful, ethical, supportive, and discrete. HR Specialist must be able to analyze and identify appropriate solutions or next steps to any number of nuanced issues and determine when to escalate for further review.

Duties & Responsibilities

HR Consulting Temporary Employment (40%)

Utilizing knowledge of HR policies, procedures, and best practices, serve as lead consultant to EO units on all student and temporary positions: Student Assistants, Academic Student Employees, UTemp assignments, Classified Fixed-Duration, Professional Staff Project Appointment, and all other non-permanent appointments. Specific duties and responsibilities include:

Provide expert guidance to EO units on the specific requirements and provisions of temporary assignments, such as benefits-eligibility, renewal/extension options, hourly limits, and labor contracts
Consult with hiring units to review, analyze and/or develop positions descriptions. Recommend appropriate job code/payroll titles that align with UW standards and EO best practices
Conduct salary comparisons in partnership with wider EO HR team
Review, track and respond to queries submitted to EO HR ticketing system that are related to temporary positions
Keep current with updates and amendments to UW policies and procedures related to temporary positions.

Recruitment and Hiring (30%)

Manage the entire end-to-end process of recruitments of all positions within the Executive Office organization, a large portfolio of diverse units and position/employment types. Specific duties and responsibilities include:

Serve as designated Hiring Manager for the full portfolio of EO units
Process all related recruitment and hiring transactions within UWHIRES and Workday
Conduct all onboarding of new employee hires, requiring specialized knowledge of employment programs and related eligibilities
Keep current with updates and amendments to federal, state, and UW policies and procedures governing recruiting and hiring, including updates to labor contracts
Provide direct guidance and consultation to departments on appropriate interview protocol, policies, and best practices
Provide regular updates to Assistant Director and wider EOSS on recruitment statuses.

Workday Operations (20%)

Under the direction of the Assistant Director, serve as Workday super-user for the Executive Office organization, including:

Serve as primary initiator for all worker, position, and compensation actions as holder of the following Workday security roles: HCM Initiate 2, Time & Absence Initiate, I-9 Coordinator, Costing Allocations Coordinator
Complete all pay period, monthly, annual and ad-hoc Workday reporting to complete payroll audits, track position and costing allocation end dates, and compile data for org-wide metrics and analyses
Serve as one of Named Support Contacts (NSCs) for the Executive Office; represent the EO at ISC meetings and working closely with ISC partners on help tickets and other Workday requests
As delegated by the HR Partner, manage security role and supervisory org change requests
Maintain close collaborative relationships with key partners in central administration, including central HR, Labor Relations, HR Leaves, HR Compensation, and Academic HR.

Special Projects and Process Improvement (10%)

Support the Assistant Director in developing and maintaining internal best practice guides for HR processes, including senior leadership changes
Collaborate with the EOSS Business Operations team to ensure EOSS HR documentation and resources (webpages, internal templates, and checklists) remain up-to-date and accurate
Maintain internal HR operations calendar: assign calendar tasks, issues reminders, and ensure completion by assignees
Actively identify process improvement opportunities, propose changes, and implement any subsequent actions

Requirements include:

Bachelors degree, preferably in human resources, business administration, or related field
3 years of increasingly responsible experience in HR operations and administration
Proven leadership, effective interpersonal skills, highly organized, detail oriented, and able to effectively manage multiple demands and priorities.
Strong analytical and problem-solving skills
Demonstrated record of outstanding customer service experience
Ability to work within a complex environment and leverage resources to meet the needs of clients, customer and coworkers
Excellent written and verbal skills; a demonstrated ability to communicate effectively with faculty, staff, students, and other constituents.
Proficiency in project management leading to successful outcomes
Ability to work independently with a high degree of reliability, accuracy, productivity, and innovation.
Proven record in exercising discretion and independent judgment effectively in decision-making process.
Experience with process improvement strategies and procedures and demonstrated success managing in a culture of change and transition.
Experience managing through change and implementing reorganization strategies.
Proficiency with MS Office applications and related technology commensurate with responsibilities.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.


Experience with a comprehensive approach to strategic planning and organization development
Experience in working in human resources in a higher education environment
Experience in working in human resources in a unionized environment
Experience in data management and reporting tools
Experience with HR enterprise systems, especially Workday

As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.


Posted: 2021-01-08 Expires: 2021-04-24

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University of Washington
Seattle, WA 98104
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