1+ months

GRANTS AND CONTRACT SPECIALIST

University of Washington
Seattle, WA 98104

GRANTS AND CONTRACT SPECIALIST

Req #: 203415
Department: NEUROLOGICAL SURGERY
Job Location: Seattle Campus
Posting Date: 08/04/2022 
Closing Info: Open Until Filled 
Salary: Salary is commensurate with education and experience 
Shift: First Shift 
Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.

Please note that this position has been re-posted. If you have already submitted your application, you need not submit it again, as it has already been received.  

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. 

The Department of Neurological Surgery specializes in the management of acute brain and spinal trauma, vascular disease, disorders of the brain, peripheral nerves and spine.  We also co-direct the UW Medicine Neurosciences Institute and house The Sports Institute (TSI), an institute created in partnership with the NFL.  Our physicians practice at Harborview Medical Center, UW Medical Center-Montlake Campus, Seattle Children's Hospital, UW Medical Center-Northwest Campus, Valley Medical Center, the VA Hospital, and throughout the 5 state WWAMI Region.  In addition, the department has one of the premier academic training programs in the world.  We have an outstanding research program ranging from spine regeneration to brain computer interfaces and a broad array of clinical trials.

The has an outstanding opportunity for a Grants and Contracts Specialist! 
This position will require at least 2 days of on-site work each week at the UW Medical Center or Harborview Ninth and Jefferson St. Building.color>

RESPONSIBILITIES:

Post-award and sub-award grant and Contract Process (30%)

Assures compliance with policies and procedures at the UW and sponsors.
Authorizes actions by central university offices and AA in matters concerning the establishment and continuation of grant, contract, and research sub-awards.
Ensures grant, contract and research sub-award agreements are executed in a timely manner, by regularly monitoring status and communicating with appropriate internal and external administrative offices.  Implement, monitor, and manage budgets.
Works closely with the Budget/Fiscal Analyst Lead through the administrative details of research sub-awards with various institutions domestically and internationally.
Interacts with staff of UW Grant and Contract Accounting on post-award management issues including ensuring correct application of indirect costs.  Work through the close-out at the end of grants.
Coordinates arrangements for research program activities such as sponsor onsite review meetings, seminars, and visits.
Manages the cost-share processing for budgetary implications and reports this information regularly to the Associate Director.                                       

Reporting and Budget reconciliation (30%)

Works with Principal Investigators to complete required sponsor reporting such as progress reports and final reports.  Provide financial information as required.  Keep PIs abreast of deadlines and reporting requirements.
Provides regular reports to Principal Investigators to review and confirm monthly transactions and payroll charges.  Provides quarterly reports (and on demand reports) that include actual expenses and projected expenses of personnel, travel, equipment, research sub-awards, and other spending activities.  Meets with Principal Investigators to review project plans and projections.
Ensures timely and accurate completion of faculty effort certification report and Grant and Contract Certification Reports.
Prepares financial spreadsheets, forecasts, and reports for use by the Chair, faculty, and Administrator using Excel, Access, PowerPoint, and other software.
Reconciles the grants and contracts on the monthly basis and resolves discrepancies as needed
Leads or contributes to special projects, and perform related duties as required.       

Pre-Award Grant and Contract Process (15%)

The Grants Specialist is the departments liaison with the Administrative Business Center (ABC) and is responsible for triaging, managing, and communicating time sensitive information  to the Associate Director and faculty.
This position is responsible, in partnership with the ABC team, to ensure successful grant submissions that includes all elements of grant requirements.
Coordinates and directs the just-in-time process for NIH proposals with the ABC team.
Serves as the department expert and contact for grants opportunities in the department for faculty, fellows and residents.
Interacts with staff of the UW Office of Sponsored Programs as well as academic offices such as Human Subject Division (HSD) and Institutional Animal Care and Use Committee (IACUC) for questions during the submission process.                                                                                                                                                                                                                                                                 

Compliance and Standardized Procedures (15%)

Updates policies and procedures for pre- and post-award administrative functions.
Acts as liaison between the Associate Director, Vice-Chair, Chair, faculty and other staff members, regarding grant and contract proposals and post-award compliance.
Serves and leads as the grant and contract Compliance Officer for the department in compliance with UW, federal, and state policies and regulations.
Serves as point of contact for grants and contracts funding and compliance approvals for purchasing, reimbursement and travel.
Manages records management process and system of the department pertaining to grants and contracts.

Other Duties and Projects as assigned by the Department (10%)

MINIMUM REQUIREMENTS:

Bachelor's Degree in Business, Finance, Social Sciences, or other related field.
Two or more years experience in research administration responsibility for proposal development, including complex budgets and sub-awards.+25
Experience interacting with faculty and department leadership in project management context.
Demonstrated ability to manage priorities to meet deadlines while maintaining attention to detail. 
Advanced knowledge/experience with federal grant guidelines and submission systems.
Intermediate experience with software including Excel, MS Word, and Adobe Acrobat.
Demonstrated commitment to excellence and customer service.

DESIRED EXPERIENCE

Three years of work experience in UW research management (pre- and post-award) with substantial responsibility for proposal development, financial reporting and subcontract management.
Experience developing and monitoring complex budgets.
Demonstrated ability to manage priorities to meet deadlines while maintaining attention to detail.
Demonstrated critical thinking, problem solving and analytical skills.
Demonstrated ability to deliver programmatic support to clinical and research neurosurgeons in a high volume environment.
Excellent written and spoken communication skills.
Ability to take initiative and work effectively within the organization and with external partners.
Ability to remain personable, professional and organized under stressful situations.
Demonstrated ability to identify, interpret and follow policies and procedures (academic, federal, state, and other).
Ability to contribute to the overall functioning of the administrative team.
Advanced experience with Microsoft Office, particularly Excel

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Workforce Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.

COVID-19 VACCINATION REQUIREMENT

Governor Inslee's Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.


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Posted: 2022-03-08 Expires: 2022-09-04

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GRANTS AND CONTRACT SPECIALIST

University of Washington
Seattle, WA 98104
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