1+ months

FINANCIAL ANALYST

University of Washington

Seattle, WA 98104

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FINANCIAL ANALYST

Req #:	214259
Department:	SCHOOL OF MEDICINE
Job Location:	Remote/Hybrid, Seattle - South Lake Union
Job Location Detail:	Telework options can be considered.
Posting Date:	03/01/2023
Closing Info:	Open Until Filled
Salary:	$5436 - $8154 per month
Other Compensation:
Shift:	First Shift
Benefits:	As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The University of Washington (UW) is proud to be one of the nations premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoy outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

UW Medicine works to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty medical care to people of the region, and preparing tomorrows physicians, scientists and other health professionals. Within the large UW Medicine health system, the School of Medicine (SOM) is a world leader in biomedical research, with the largest biomedical research program at a public university based on National Institutes of Health funding and ranking among the top research universities internationally.

The Clinical Trials Office (CTO) supports the clinical research mission of UW Medicine. The CTO is an operational unit within the SOMs Office of Research and Graduate Education charged with providing multi-service support to clinical researchers bringing important new therapies to our patients in compliance with evolving regulatory requirements

The Clinical Trials Office has an outstanding opportunity for a dedicated Financial Analyst to join their team.

Reporting to the CTO Senior Director, the Financial Analyst (payroll title: Program Financial Analyst) will assist in the design, development and overseeing of the financial accounting, reporting and budgeting process to ensure consistency and the effective use of financial resources. This position will take on the lead responsibilities for developing and preparing budget and financial reports for CTO, School and UW Medicine leadership. This includes collaboration with the Deans Office financial staff, Departmental administrative, financial and clinical research faculty and staff, and financial counterparts and research staff at partner institutions.

This position acts in an advisory capacity to the Senior Director by providing research and analytical support on important financial issues and must demonstrate effective project management analysis and sound business judgment. The job includes multiple and rapidly changing daily work priorities/deadlines in a dynamic environment. This position provides critical input and makes assessments of business activities that will affect the preparation of annual CTO budget, including multi-institutional cost shares, program income and institutional grant funds. The incumbent will analyze budget variances and make recommendations for action to maintain and improve the services provided.

POSITION IMPACT TO THE UNIVERSITY

Clinical Trials Office is a central clinical research operation with compliance responsibilities and services across the vast portfolio of clinical trials in UW Medicine. The CTO operation has direct impact on UW reputation with major global biotech and biopharma sponsors and the availability of funded clinical trial opportunities in UW pipeline. In addition, the CTO plays a key role in mitigating institutional financial and reputational risks by ensuring strict compliance with the CMS and the FDA regulations and guidelines. Assistant to CTO Director is a key position to maintain secure and fully compliant CTO operation.

DUTIES AND RESPONSIBILITIES

Budget Process and Related Reporting

Develop CTO annual budget plan which includes over $8M in activity and continues to grow. Process includes managing budgets for operational units, service recharge centers, multi-institutional shared costs, grant funding, program income, and revenue from global pharmaceutical and biotech companies

Develop, evaluate and propose changes to existing complex budgetary allocations and allocation methodologies across multiple hospitals and organizations

Manage financial activities of multiple CTO teams, support team managers in the development of financial estimates and projections, reviewing monthly budget to actual operational reports and prepare and explain quarterly forecasts vs. budget

Report to Senior Director on a regular basis on the status of budget forecast and actual expenditures

Provide analytical schedules and forecasts to be used by senior leadership in decision making for program operations and development activities

Develop processes and procedures, perform account reconciliations, and financial reporting preparation and review activities including internal and external budget and other financial reports

Develop and implement appropriate internal control measures to direct financial activities.

Calculate and analyze financial and budget performance ratios, other metrics and benchmarks to keep the CTO operations financially viable

Interpret policies and regulations affecting the CTO financial activities; ensure compliance with the Universitys policies and procedures as well as guidelines from the federal government and state

Operational Financial Management and Analysis

Manage service rate development process for recharge center operations

Propose additional services and establish new revenue sources following institutional accounting policies and regulations

Manage the full scope of monthly billing and invoicing activity; record and manage accounts receivable and track collections

Regularly report to Senior Director on the status of financial operations of the recharge centers and operational units

Work closely with financial counterparts in academic departments and partner institutions to address questions, concerns and ensuring transparency of billing for services

Special Projects and Systems

Provide financial management and budgetary support to the mulri-institutional Clinical Trials Management System (CTMS) Program Office, additional $5M+ in activity annually

Provide financial project management and coordination in the development and implementation of new and updated systems. Analyze financial viability of new systems

MINIMUM REQUIREMENTS

Bachelors degree in Accounting, Business Administration or other related field or equivalent experience

At least three years demonstrated experience in financial operations, financial analyses, and or strategic planning

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

ADDITIONAL REQUIREMENTS

Computer proficiency with spreadsheets, word processing and databases in a Windows environment

Ability to interpret and communicate to others complex policies and procedures.

Proven leadership and strong communication skills

Demonstrated experience working in a complex, fast-paced environment

Ability to work independently with a high degree of reliability, accuracy and productivity

Ability to handle confidential information responsibly

Demonstrated ability to maintain harmonious working relationships and effectively address complex and sensitive administrative issues

Proven track record in exercising discretion and independent judgment effectively in decision-making processes

Demonstrated experience of successful handling of multiple projects with critical deadlines

DESIRED QUALIFICATIONS

Advance finance or accounting degree preferred

Financial operations management experience in a major academic medical center

Specific knowledge of the University of Washingtons financial accounting, purchasing, capital equipment, grant and payroll systems

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

COVID-19 VACCINATION REQUIREMENT

Employees of the University of Washington are required to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.