2 days old

FINANCE ADMINISTRATOR

University of Washington
Seattle, WA
  • Job Code
    172369
UW Human Resources

FINANCE ADMINISTRATOR

Req #: 172369
Department: SCHOOL OF SOCIAL WORK
Job Location: Seattle Campus
Posting Date: 10/08/2019 
Closing Info: Open Until Filled 
Salary: Salary is commensurate with experience and education 
Shift: First Shift 

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years. 

Partners for Our Children (POC) works to improve the lives of vulnerable children and families, especially those involved in the child welfare system. POC pursues policy reform and systems change by conducting research and advancing evidence-informed policies, programs, and practices that promote healthy child development.  Our activities include systems assessment, workforce development supports, program evaluation, intervention development and testing, data science and analytics, and public policy research, analysis, and advocacy at the state and federal levels. POC is based on campus at the UW and has the opportunity to leverage the academic community to optimize our work. We are an organization that seeks to advance diversity, equity, anti-racism and social justice.

Partners for Our Children, has an excellent opportunity for a Finance Administrator. This position will support the Organization and its financial sustainability through fiscal oversight and support of POC’s grant-funding pursuits.

The Finance Administrator oversees the financial programs of Partners for Our Children under the supervision of the Executive Director. The position oversees development, monitoring, and management, including invoicing, of grants & contracts, and manages and accounts for the Federal Title IV-E research and training evaluation funds. 

Partners for Our Children, has an excellent opportunity for a Finance Administrator. This position will support the Organization and its financial sustainability through fiscal oversight and support of POC’s grant-funding pursuits. The Finance Administrator oversees the financial programs of Partners for Our Children under the supervision of the Executive Director. The position oversees development, monitoring, and management, including invoicing, of grants & contracts, and manages and accounts for the Federal Title IV-E research and training evaluation funds

The position is responsible for administering the major budget functions such as development of annual budget and assist with the planning and allocation of funds.  The position maintains accurate and timely data in all budget  systems and reports,  prepares and submits budget invoices and revisions as needed, and provides advice to the executive director on financial status, including assisting with budget development, preparing budget reports for the organization.  The position has sole responsibility for managing Partners for Our Children's fiscal health, including monitoring revenues and overseeing monthly expenditures and revenues.

Duties & Responsibilities
75% Finance Administration
  • Plans and submits annual budget requests to the Executive Director, including development and submission of a variety of fiscal analyses as needed.
  • Prepares and manages Partners for Our Children's annual functional budget process and participates in budget decision-making for all projects.
  • Work with POC staff and the SSW Asst Dean of Finance to execute, monitor, and invoice Service Agreements.
  • Creates/prepares, administers and verifies budget and fiscal activities of grant monies, gift funds, and self-sustaining and revenue funds.  Forecasts expenditures and prepares cost estimates and projections.
  • Establishes accounting policies and procedures and oversees accounting functions ensuring adequate internal controls are established and adhered to ensure compliance with federal, state, and University regulations, policies and procedures.
  • Oversee and manage complex funder relationships with multifaceted deliverables for multiple POC projects.  Provide overall fiscal and contract management and administration of these projects.  Work with contractors to execute and maintain contracts.  Work with project managers to ensure overall project fiscal health.
  • Manage Title IV-E for Partners for Our Children.  This includes working with the Director of Research on the Annual Plan/Scope of Work and associated budget, monitor all budgeting and ensure all documentation passes audit, prepare all invoicing, create and submit quarterly reports documenting all work accomplished within the Annual Plan.

    25% Grant Development and Administration
  • Oversee pre- and post-award grant administration and accountability.
  • Support the preparation of grant proposals to public and private funding sources, including budget and budget justification preparation, and coordination with the School of Social Work and central UW grant management offices.
  • Monitor funding opportunities and make program development recommendations.

    Requirements
  • Bachelor’s Degree in Business Administration or related field. (Equivalent experience may substitute for degree requirement)
  • At least four years of relevant work experience.
    •   Experience with all aspects of managing and administering an organizational budget.
    • Experience working within a University financial setting (or equivalent combination of education and experience with an emphasis on budget, operational, and fiscal management), or demonstrated ability to learn quickly the major UW financial systems including MyFD, Workday, Ariba (eTravel, eProcurement), and Purchased Services.
    •   Work within child welfare research or other research organizations, private non-profit organizations, or public educational institutions.
    •   Excellent skills in creating and using complex MS Excel spreadsheets and other information systems for financial management.  Must also be experienced in using MS Word and MS Power Point.
    •   Ability to accurately analyze complex financial and accounting data and communicate clearly.
    •   Must communicate well both orally and in writing and be able to understand both the details and the bigger picture.
    •   Ability to work effectively with all partners, including experience working with people with diverse social identities, and working across differences with cultural humility.
    •   Must be interested in working in an organization which values diversity, equity, anti-racism and social justice.
    •   Must demonstrate strong interpersonal and collaboration skills, open-mindedness, willingness to pitch in, and show capacity for leadership and independent work.
    •   Ability to analyze and accurately forcast budget trends and projections with the ability to appropriately recommend and implement changes as needed.
    •   Experience working with projects funded by multiple sources and multiple parties.
    •   Must have a management style that emphasizes respect, collaboration, transparency, clear communication, collegiality, flexibility, and supportiveness.
    •   Ability to work effectively with staff, faculty, students, other units on campus and the general public.
    •   Must be excited to work in a diverse, dynamic, challenging environment and be invigorated by innovation.
    •   Demonstrated ability to work well under stress.
    •   Ability to handle confidential and sensitive information professionally.
    •   Excellent problem solving skills.

    Desired
  • Experience working with, or demonstrated ability to learn, federal funding laws, rules, and regulations pertaining to child welfare research, education, and training under Title IV-E of the Social Security Act.
  • Grant writing experience.
  • Experience and familiarity with Tribes and tribal organizations.
  • Child welfare practice experience.
  • Lived experience with the child welfare system or services.
  • Social work practice experience or degree (BASW / MSW).

    Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

    Benefits
    As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Workforce Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready.

    Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed
  • Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

    The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.


    Categories

    Posted: 2019-12-04 Expires: 2020-01-03

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    FINANCE ADMINISTRATOR

    University of Washington
    Seattle, WA

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