1+ months


University of Washington
Seattle, WA 98104


Req #: 186422
Department: NEUROLOGY
Job Location: Seattle Campus
Posting Date: 01/22/2021 
Closing Info: Open Until Filled 
Salary: Salary and benefits are competitive. Salary is commensurate with qualifications and experience. 
Shift: First Shift 
Notes: As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.

The University of Washington is following physical distancing directives from state and local governments as part of the collective effort to combat the spread of COVID-19.  Click here for updates

Onsite work in the interim will vary for units and for specific positions and will be discussed with candidates during the interview process.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for six consecutive years.

The Department of Neurology offers comprehensive consultation, evaluation and treatment services for adults and children with neurological disorders, through its clinical facilities at the University of Washington Medical Center, Harborview Medical Center, Northwest Hospital and Medical Center, VA Puget Sound Health Care System and Seattle Children's Hospital and Regional Medical Center. Through our commitment to research, we continue to gain insight and understanding into the normal and abnormal functions of the human nervous system and how to care for related disorders. We are then able to share the knowledge gained and results of this research with our colleagues at the University, across the nation, and around the world. The Neurology Clerkship and Residency Training Programs represent significant foci of the Department's efforts. We are extremely proud of our programs, which regularly receives applications for training from around the world. Clinical exposure is outstanding, teaching is a top priority, research and collaborative opportunities are abundant, and our faculty are friendly and approachable.

The Department of Neurology has been a center of clinical and academic excellence since 1995, and has a mission that includes meeting the health-care needs of patients with neurological issues, advancing knowledge through research in the clinical and basic neurosciences and training the next generation of neurologists in our residency program through its clinical facilities at the University of Washington Medical Center, Harborview Medical Center, VA Puget Sound Health Care System and Childrens Hospital and Regional Medical Center.

The Department of Neurology has an outstanding opportunity for a full-time Faculty Appointments Specialist.

Faculty Appointments and Affairs:
  • This position will serve as the departmental expert for all academic appointments, including post-doctoral scholars and fellows. They will independently manage and execute all aspects of developing new regular faculty positions (clinical faculty, research faculty, and other academic titles including acting instructor, and teaching associate), in addition to annually renewed appointments.
  • This position is responsible for meeting all time sensitive deadlines for faculty appointments and ensuring a smooth on-boarding process for all new hires.
  • Manages all HR transactions in Workday and is the central point of contact for the Deans Office for entering appointments, faculty leaves, and terminations; partners with the fiscal team to process CTMs and compensation changes.  
  • Serves as the department expert for all faculty appointments and advises the Chair and Vice Chair on the life cycle of academic appointments, academic personnel policy, faculty leave, and compliance procedures including, dissemination of information from UW Medicine, Compensation Office, Benefits Office and the Academic Human Resources Office.
  • Manages the medical staff appointment and reappointment processes for all clinically active faculty requiring hospital privileges at UWMCMontlake and UWMCNorthwest, Harborview Medical Center, Seattle Childrens Hospital and Seattle Cancer Care Alliance.
  • Manages faculty recruitment searches including: managing the Interfolio process, correspondence with candidates, arranging travel and complex itineraries, and is the central point of contact for prospective faculty.
  • Writes draft offer letters and send out letters under the Chairman and Vice Chair's direction.
  • Manages and processes the faculty voting process for the Department for new and annually renewed appointments.
  • Manages all faculty folders and documents per UW records retention and compliance policies.
  • Directs new faculty orientations and manages the on-boarding and off-boarding process for new and terminating faculty.
  • Prepares a weekly report to the Vice Chair and Associate Director regarding status of current recruitment efforts, current appointment efforts, visa applications (new and renewals), medical staff appointment applications and visiting faculty appointment efforts, and other projects.

    Standard Operating Policies and Records Retention:
  • Develops departmental standard operating policies on selected topics under the direction of the Vice Chair and Associate Director, including but not limited to: staff and faculty HR (workflows, policies, procedures, compliance trainings, safety plans), and the fellowship program (ACGME, UCNS, and GMEC requirements, funding policies, safety and compliance).
  • Provides oversight of records management and retention schedules for the department, including files but not limited to: faculty, staff, administrative, fiscal, grant, personnel, and payroll in accordance with federal, state, and University regulations.
  • Is the department expert on the Environmental Health and Safety policies and assures all department communications, procedures, trainings, and activities are current and compliant, including the departmental safety plan and COVID-19 return to work plans.

    Faculty Affairs and Back-up Support:
  • Provides back-up support and coverage for clinical courtesy faculty appointments and promotions when needed.
  • Provides back-up support for non-ACGME fellow/Acting Instructor appointments.
  • Manages updates to faculty biographies/profiles on the Department and UW Medicine websites in a timely and streamlined fashion
  • Manages visa requests for the department; ensures information, timelines and data is correct and partners with the Associate Director and corresponding UW offices.

    Other Duties As Assigned:

  • Minimum level of education required: Bachelor's degree in Social Sciences, Business, Communications or other related field.
  • Minimum level of experience required: 2-3 years

  • Excellent verbal and written communication skills.
  • Excellent project management skills and the ability to drive timelines and meet deadlines proactively.
  • Strong ability to work in a high volume and high pressure administrative environment, while providing excellent customer service.
  • Demonstrated ability to independently manage multiple responsibilities concurrently under deadline pressure and changing priorities.
  • Strong organizational skills, ability to organize and complete tasks and projects independently, effectively and efficiently.
  • Ability to consistently apply sound professional judgment and critical thinking to address complex issues and solve problems.
  • Advanced working knowledge of Microsoft Office desktop applications.
  • Proven customer service orientation with outstanding interpersonal communication skills

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

  • Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

    Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

    The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

    To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.


    Posted: 2021-01-26 Expires: 2021-03-27

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    University of Washington
    Seattle, WA 98104
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