29 days old

Executive Assistant VP, Category & Supplier Management

San Jose, CA 95113
  • Jobs Rated

Executive Assistant VP, Category & Supplier Management

What You'll Do

You will be extremely proactive with a professional and approachable demeanor in all interactions; possess excellent communication skills with all levels of staff, executives, customers, suppliers, vendors; and sound judgment. In this role, you will provide support for calendaring, travel, expenses, along with management and oversight of special projects, as needed. To perform these tasks effectively, you will be expected to become familiar with the services, people, and organizational dynamics within Cisco's Global Procurement Services team. You will be expected to understand how to handle, with a great degree of independence, incoming asks for time, meetings, resources and other needs from the VP and his leadership team. In addition to supporting this VP, you will also provide support to a Sr. Director on the team. You will be responsible for determining when to refer matters to others, and to whom they should be referred. You will become a core member of the VPs team, attending staff meetings and all team meetings.

Responsibilities include:

  • Calendar Management: Manages VP's calendar by prioritizing schedules and meetings. For example, may decide who gets on principal's calendar, what meetings to attend, and who can attend on behalf of.
  • Speaking Engagement Coordination: Manages the VP's heavy speaking engagements and works closely with communications team to ensure content needs are understood and set in motion so the VP is prepared for each engagement.
  • Meeting Planning and organizations: Assists VP in planning and organizing meetings by taking responsibility for assembling the agenda, location, meeting technology based upon participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item list.
  • Correspondence/Approvals: Supports VP by acting as proxy for communications and approvals as authorized. Answers general questions as necessary and refers (filters) routine matters to appropriate parties and follows up to ensure proper disposition. Takes initiative to resolve issues within specified policies and guidelines, and provides mentoring to administrative community members on problem solving. Determines when executive action is required and supplies a recommendation where appropriate.
  • Travel: Responsible for making travel arrangements for VP. Carefully considers and decides the optimum travel arrangements and itinerary for calendared meetings while managing Cisco expenses.
  • Special Projects: Provides analytical support to assist executive on special projects. Researches issues, analyzes problems, compiles data, and prepares reports. Supports the VPs team on projects.
  • Confidentiality: Candidate will deal professionally with sensitive and confidential matters and materials.

Due to the frequent engagement of the VP across Cisco as a whole, this individual will collaborate with and coordinate activities with other EA's and executives in Cisco. Work is generally of a critical and confidential nature.

Who You'll Work With

Driving unprecedented value across all stakeholders, partners and customers in a digital era is core to who we are. At Cisco, we are reimagining procurement. We are doing this with a focus on transparency of information, improved user experiences, and using key partnerships to enable continuous delivery. We are global procurement partners who are committed to provide our clients and suppliers value-based business outcomes. We do this through analytics-based decision support, digital innovation, supplier diversity, and risk management.

Who You Are

You have experience providing support at the VP level. You take initiative, can handle a full desk with ease and thrive in a busy environment.

Our minimum requirements for this role:

  • 8+ years' experience in administrative environment. A minimum of 4 years of experience supporting a Principal who was at the VP level.
  • Outstanding track record of performance, working primarily from the office Monday through Thursday.
  • Experience in planning meetings and coordinating travel.
  • Expert level knowledge of Windows desktop computer applications: Outlook, Word, Excel, PowerPoint. Web communities skills a plus.

Why Cisco

At Cisco, each person brings their unique talents to work as a team and make a difference.

Yes, our technology changes the way the world works, lives, plays and learns, but our edge comes from our people.

  • We connect everything people, process, data and things and we use those connections to change our world for the better.
  • We innovate everywhere - From launching a new era of networking that adapts, learns and protects, to building Cisco Services that accelerate businesses and business results. Our technology powers entertainment, retail, healthcare, education and more from Smart Cities to your everyday devices.
  • We benefit everyone - We do all of this while striving for a culture that empowers every person to be the difference, at work and in our communities.

Colorful hair? Dont care. Tattoos? Show off your ink. Like polka dots? Thats cool. Pop culture geek? Many of us are. Be you, with us! #WeAreCisco



Jobs Rated Reports for Executive Assistant

Posted: 2020-01-24 Expires: 2020-03-11

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Executive Assistant VP, Category & Supplier Management

San Jose, CA 95113

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Executive Assistant
93rd2018 - Executive Assistant
Overall Rating: 93/220
Median Salary: $57,410

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