21 days old

Executive Assistant to the President & CEO

Human Rights First
Washington, DC 20005
  • Jobs Rated
    93rd


Job Title:                           Executive Assistant to the President & CEO


Department:                      Executive Office


Location:                           Washington, DC or New York City


Reports To:                       President/CEO


Job Classification:           Full-Time; Exempt; Non-Union



 


PURPOSE OF JOB:


The Executive Assistant to the President & CEO will be responsible for providing high-level project and administrative support primarily to the President & CEO, supporting the Chief Operating Officer on occasion.  This position will coordinate day-to-day activities, manage administrative needs, ensure timely flow of information to and from the Executive Office, and facilitate regular and timely communication to Human Rights First staff, the Board of Directors and other key external partners.


 


MAJOR DUTIES AND RESPONSIBILITIES



  • Organize internal and external meetings, including notifying attendees, reserving conference rooms, handling logistics, drafting and distributing agendas, and taking minutes as needed

  • Design and implement a system for timely and accurate information flow to and from the President & CEO

  • Coordinate President & CEOs scheduling, domestic and international travel, and other administrative needs

  • Manage and prepare information flow to the Board of Directors including, but not limited to, meeting agendas for full board and committee meetings, preparation and distribution of meeting material and follow-up activities as needed.

  • Track, monitor, and follow-up on projects and action items that stem from the President & CEO; work closely with members of the executive team to receive regular updates on outstanding items

  • Manage key relationships on behalf of the President & CEO; assist in relationship building - both internally and externally - by maintaining regular communication and timely follow up

  • Plan and prepare President & CEOs timely internal communications and external correspondence

  • Coordinate the preparation of briefing materials for meetings and events; work with the Communications staff to coordinate development and preparation of the President/CEOs public speeches and remarks; work with Development staff on preparation and travel for meetings and communications with donors

  • Manage special projects and draft strategic communications

  • Other duties as requested to meet department and organizational needs



 


REQUIRED KNOWLEDGE, SKILLS AND EXPERIENCE



  • Bachelors degree and at least 4 years of experience providing direct senior-level project and administrative support

  • Excellent oral and written communication skills

  • Demonstrated organizational skills, including experience in project management

  • Exceptional attention to detail

  • Professionalism and diplomatic skills; ability to interact with high-level individuals internally and externally

  • Consistent exercise of sound judgment; able to anticipate needs and take initiative to get things done

  • Ability to multitask and juggle numerous projects and tasks

  • Proficient in MS Office, in particular, advanced MS Outlook scheduling

  • Ability to maintain confidentiality and discretion with sensitive information

  • Ability to work long hours, and travel up to 20% of time (mainly between DC and NY), as needed




Human Rights First provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.


 



 


 

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Jobs Rated Reports for Executive Assistant

Posted: 2020-10-10 Expires: 2020-11-09

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Executive Assistant to the President & CEO

Human Rights First
Washington, DC 20005

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Executive Assistant
93rd2018 - Executive Assistant
Overall Rating: 93/220
Median Salary: $57,410

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