3 days old

EXECUTIVE ASSISTANT TO ASSOCIATE MEDICAL DIRECTORS

University of Washington
Seattle, WA
  • Job Code
    172876
  • Jobs Rated
    93rd
UW Human Resources

EXECUTIVE ASSISTANT TO ASSOCIATE MEDICAL DIRECTORS

Req #: 172876
Department: UWMC MEDICAL SERVICES ADMINISTRATION
Job Location: UW Medical Center
Posting Date: 10/30/2019 
Closing Info: Open Until Filled 
Salary: Salary is commensurate with education and experience. 
Shift: First Shift 
Notes: This position provides opportunities to work in a fast-paced, challenging, diverse and rewarding environment.  As an employee you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.  

Join our award-winning team at University of Washington Medical Center (UWMC). Among the top medical centers in the United States, and ranked as the number 1 hospital in Washington State, as rated by U.S. News & World Report 2018-2019 "America's Best Hospitals", UWMC prides itself on compassionate patient care as well as its pioneering medical advances. UWMC is operated by the University of Washington (UW) and serves as a training site for UW’s School of Medicine. The UW is proud to be one of the nation’s premier educational and research institutions.

Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

UWMC Medical Services Administration has an outstanding opportunity for an Administrative Specialist (Executive Assistant to Associate Medical Directors).  This individual will support two or more Associate Medical Directors at the University of Washington Medical Center, including the Associate Medical Director of Quality and the Associate Medical Director of Critical Care. The Executive Assistant to Associate Medical Directors is responsible for coordinating and facilitating administrative support activities and special projects for Medical Services Administration. This position will ensure effective department operations by providing responsive and efficient administrative support in a confidential and professional manner. Position requires high degree of personal initiative, forethought, flexibility, strong communication skills, ability to organize and prioritize tasks to ensure smooth work flow, excellence of work standards, ability to think critically and problem-solve workflow, and an active interest in providing strong customer service. The position requires an above average ability to adjust to rapid changes. Duties are performed in a manner that promotes a team concept and reflects the mission, vision and values of UWMC.

POSITION RESPONSIBILITIES:

  • Coordinates complex calendars, schedules meetings, and timely communicate priorities to resolve conflicts.

  • Issues reminders, and alerts management of important commitments.

  • Effectively and sensitively screens phone calls and interfaces with a highly diverse clientele, including patients and families. Communicates messages clearly and in a timely manner. Provides judgments and decisions that are consistent with the purpose and philosophy of directors and with UWMC values and state rules. 

  • Provides support for projects directly related to the Associate Medical Directors and their direct reports.  Creates and carries out project plans, accumulates and enters data, identifies key trends and/or potential outcomes, prepares related summary materials for executive presentations.  Manages other projects from planning through execution, including analyzing, interpreting and compiling information for special reports.

  • Handles tasks requiring a high degree of confidentiality, in support of UWMC Medical Services Administration. 

  • Supports the UWMC’s Daily Safety Brief meeting and all follow-up database event entry and tracking. 

  • Participates in offices operations to maintain a profession, efficient work environment. 

  • Behaves professionally and ethically in interactions with others.

  • Takes initiative to identify and implement solutions to work-related problems, continuously seeking new ways to improve service.

  • Performs other related duties as assigned.


  • REQUIREMENTS:

  • Bachelor's degree in Business Administration, Communications, or related field AND at least four years as an executive assistant or commensurate experience.

  • Must be highly proficient in the use of Microsoft Office, including Word, Excel, PowerPoint, and Access.  Must have working knowledge of SharePoint.  Experience with Microsoft Teams and SharePoint desired.

  • Must be able to work the days and hours necessary to perform all assigned responsibilities and tasks.

  • High level of professionalism, Service Excellence, and confidentiality.

  • Independent problem-solving, strong organizational skills, flexibility to cover for colleagues on vacation and leaves following cross-training is required.

  • An equivalent combination of education and experience may substitute for stated requirements.


  • DESIRED:

    Executive/administrative assistant experience in a health care setting and/or familiarity with UW systems, including Mindscape, Workday and Riskmaster.net. Familiarity with the UW Medicine environment and the basic organization of an academic medical center.
    REQUIREMENTS:
    see above

    Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

    The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.


    Categories

    Jobs Rated Reports for Executive Assistant

    Posted: 2019-11-07 Expires: 2019-12-07

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    EXECUTIVE ASSISTANT TO ASSOCIATE MEDICAL DIRECTORS

    University of Washington
    Seattle, WA

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