1+ months
2018-06-252018-08-24

Executive Assistant

Abbott
Santa Clara, CA
  • Jobs Rated
    93rd

At Abbott, we're committed to helping people live their best possible life through the power of health. For more than 125 years, we've brought new products and technologies to the world -- in nutrition, diagnostics, medical devices and branded generic pharmaceuticals -- that create more possibilities for more people at all stages of life. Today, 99,000 of us are working to help people live not just longer, but better, in the more than 150 countries we serve.

Position Summary

Based in Silicon Valley at Abbott’s Santa Clara Division Headquarters, the executive assistant will provide executive level support to the Medical Devices Cardiac Arrhythmias and Heart Failure Businesses which comprises sales of over $5 billion. This role will be supporting the Corporate Officer of Global Operations in a highly visible, fast paced corporate environment.

Main Responsibilities

Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and mobile phone setups, acting as a liaison for remote access issues.

  • Provide support for tracking budget expenditures.
  • Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
  • Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders business cards and stationery.
  • Uses advanced software skills to perform work assigned.
  • Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
  • Coordinates new employee office set-ups and onboarding.
  • May train/coordinate work for new administrative assistants.
  • Coordinates tactics, tools, and logistics for communication plans and activities, including meetings, virtual meetings and teleconferences.


    Accountability/Scope

    • Consistently interacts with high-level executives.
    • Advanced knowledge and understanding of business processes and requirements.
    • Consistently handles confidential or business-sensitive information.
    • Data is typically organizational or multi-dimensional.
    • Maintains and manages calendar, including meeting and travel scheduling and domes tic and international travel arrangements.
    • Proactively identifies and resolves scheduling conflicts.
    • Primary point of contact for manager’s schedule.

      Qualifications

      High School diploma or equivalent. Some college preferred   5+ years previous admin experience or equivalent. Operates with little instruction and minimal supervision. Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook
      Job Family: Administrative Support
      Division: AVD Vascular
      Travel: Yes, 15 % of the Time
      Medical Surveillance: Not Applicable
      Significant Work Activities: Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)

Categories

Jobs Rated Reports for Executive Assistant

Before you go...

Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

Share this job:

Executive Assistant

Abbott
Santa Clara, CA

Join us to start saving your Favorite Jobs!

Sign In Create Account
Executive Assistant
93rd2018 - Executive Assistant
Overall Rating: 93/220
Median Salary: $57,410

Work Environment
Very Good
14/220
Stress
Low
61/220
Growth
Very Poor
196/220
Powered ByCareerCast