24 days old

Executive Assistant - Legal

Walt Disney Studios
Burbank, CA 91502
  • Jobs Rated
    93rd

Executive Assistant - Legal

Job ID 709930BR Location Burbank, California, United States Business The Walt Disney Company (Corporate) Date posted Nov. 18, 2019

Job Summary:

Are you a born organizer? Do you keep your cool under pressure? Do you have experience supporting a high-level executive? And do you have a soft spot for Disney? If youre nodding your head, then an Executive Support Professional position in Corporate Legal at The Walt Disney Company might be right for you.

Our Executive Support Professionals are highly-respected because their skills are essential to the success of the company. Youd be part of Disneys Employment Law team, working on employment matters from the routine to the cutting edge, affecting the entire Disney enterprise -- Parks, Experiences and Products; The Walt Disney Studios (Disney Live Action, Walt Disney Animation Studios, Marvel, Lucasfilm, and Pixar); Walt Disney Television; and Walt Disney Direct to Consumer and International and would work with some of the most creative, intelligent people in the business. Join us apply today!

This position currently reports to a Principal Counsel.

Responsibilities:

You would be responsible for the day-to-day workings of the leader(s) you support. It goes without saying that there will be expense reports, travel planning, hundreds of phone messages and endless calendar jockeying, but this job is very much about people, about forming strong relationships with your leaders and co-workers, and about understanding how to leverage the human capital within the Disney enterprise to help your executive(s) flourish. As the face of your executive(s) within The Walt Disney Company, your professionalism, loyalty and attitude are a reflection of the office, and as such, are a critical component to its success. Every day as an Executive Support Professional is different! On any given day you might:
  • Schedule conference rooms, meetings and video chats;
  • Review your leaders schedule to build-in time for things like thinking, and getting to/from meetings in our sprawling campus;
  • Complex scheduling including internal and external partners, in short time frames
  • Understand the days priorities so you can be smart about how you direct phone calls;
  • Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles;
  • Draft letters and emails on behalf of your leaders;
  • Provide overall administrative support including, but not limited to, answering phones, greeting visitors and arranging day to day meetings;
  • Act as casual buyer of all office supplies for the department, and manage purchase orders and vendor contracts;
  • Prepare regular reports and summaries -- youll have tasks that you own completely;
  • Collaborate on projects by conducting research, writing and fact-checking;
  • Assist with on-boarding new employees youll be the friendly face that newbies count on to answer all their questions, including many who are quite senior in the organization;
  • Create a multi-city travel itinerary, taking into account time zones, weather delays, traffic and fatigue levels;
  • Read relevant newspapers and trade journals so you understand the mission of the office;
  • Mentor and train other support professionals in hard skills like computer programs, and soft skills like teamwork;

Basic Qualifications:

  • At least 5 years supporting a Director or above and/or equivalent experience;
  • Sharp written and verbal communication skills, including clean grammar and a robust vocabulary;
  • Ability to multi-task and prioritize deadlines/deliverables;
  • Strong proficiency with all types of computers, phones and office equipment;
  • Mastery of Microsoft Office programs, good skills in SAP, Sharepoint and Concur;
  • A calm head and steady hand to deal with the unexpected;
  • Confidence to learn new programs when necessary;
  • Complete reliability handling confidential information;
  • Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked, to build solid inter and intra-team relationships;
  • Some flexibility in your schedule we value work/life balance, but in a pinch, a bit more time is needed;
  • Very strong organizational skills and attention to detail; and
  • A professional demeanor, positive outlook and a can-do attitude.

Preferred Qualifications:

  • Experience working in a large publicly-traded company;
  • Previous litigation support experience
  • Previous document management system experience, specifically Net Docs.

Required Education

  • High school degree

Preferred Education

  • Bachelors degree

Additional Information:

  • #adminprofessionals


About The Walt Disney Company (Corporate):

At Disney Corporate you can see how the businesses behind the Companys powerful brands come together to create the most innovative, far-reaching and admired entertainment company in the world. As a member of a corporate team, youll work with world-class leaders driving the strategies that keep The Walt Disney Company at the leading edge of entertainment. See and be seen by other innovative thinkers as you enable the greatest storytellers in the world to create memories for millions of families around the globe.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disneys stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with The Walt Disney Company, which is part of a business segment we call The Walt Disney Company (Corporate).

The Walt Disney Company is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

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Jobs Rated Reports for Executive Assistant

Posted: 2019-11-19 Expires: 2020-01-12

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Executive Assistant - Legal

Walt Disney Studios
Burbank, CA 91502

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Executive Assistant
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