23 days old

Executive Administrative Assistant - RVP- Boston

Boston, MA 02109


Who are we? Were partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services and real-world application, we work with progressive leaders to drive change. Thats the power of true partnership. TEKsystems is an Allegis Group company.


Why Us? We believe in cultivating an environment that breeds opportunity and encourages people to be the best version of themselves. Our team members see work as more than just a job\u2014its a career built on passion, grit and ambition. From achieving personal success to lifting others up to do the same, we all rise together. We help people achieve their goals\u2014and then some. Our culture is centered around making an impact. We believe in doing what we love and encouraging others to do the same. Whatever direction youre headed, you find talented, driven and passionate members of the TEKsystems family creating meaningful work.



This position is responsible for providing a variety of secretarial and administrative duties for our Regional Vice President. In addition, this position coordinates with other administrative assistants and corporate departments on on-going and nonrecurring projects such as travel and meetings coordination, corporate presentations, etc. This position requires independent judgment and a high level of confidentiality.


Essential Functions of the Administrative Assistant:

  • Very Proficient in Excel; manipulate data
  • The Administrative Assistant is a proficient expert in sound operational processes to ensure superior administrative support to the DNA team, Technical Professional and Clients.
  • Demonstrate proper phone etiquette by using appropriate script to answer and direct in-bound calls to appropriate individuals.
  • Establish total awareness/company knowledge to ensure quality of customer service.
  • Educate Field Support, Sales, Recruiters and Technical Professionals on account requirements, compliance and processes.
  • Manage and maintain Vendor Management Systems; including Technical Professional training, hours and timecard collection and troubleshooting system issues.
  • Auditing and reporting for DNA:
    • Ad Hoc Reporting
    • Create spreadsheets to track spread/revenue growth and other metrics
    • Track account specific information for DNA (VMS, pre-employment paperwork, starts, compliance, time collection, etc.).
  • Schedule travel as needed for DNA (flight, car and hotel).
  • Assist DNA with monthly expense reports.
  • Create and maintain email distribution lists for specific accounts.
  • Create and maintain account manager contact sheets per account.
  • Provides routine administrative support to include composing and typing documents, create spreadsheets, send emails, filing, faxing, binding, etc.


  • Qualifications:

    • High School Diploma or equivalent.
    • Minimum one year of administrative experience, to include Excel as main focus and typing skills of at least 40 wpm.
    • Very proficient in Microsoft Outlook/Word/Excel/PowerPoint.
    • Excellent verbal/ written communication skills.
    • Ability to multi-task and interact effectively in a team environment.
    • Consistently displays high character and a strong work ethic.


    Comprehensive Benefits Package:


    Employees receive a competitive base salary, commission, and an exceptional benefits package including a 401(k) company matched retirement savings plan, parental leave and vacation, personal and holiday pay.


    • Medical BlueCross BlueShield Preferred Provider Organization (PPO) with a Health Savings Account (HSA)
    • Dental MetLife
    • Vision Vision Service Plan (VSP)
    • Insurance Life and Accidental Death & Dismemberment (AD&D)


    Additional benefits include:


    • Short-term and long-term disability
    • Dependent Care Flexible Spending Account
    • Education assistance
    • Employee discounts on cars, electronics, travel, etc.


The Company and its subsidiaries are equal opportunity employers and will consider all applications without regard to race, genetic information, sex, age, color, religion, national origin, veteran status, disability or any other characteristic protected by law.


Posted: 2019-11-19 Expires: 2019-12-19

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Executive Administrative Assistant - RVP- Boston

Boston, MA 02109

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