1+ months


University of Washington
Seattle, WA 98104


Req #: 174416
Job Location: Health Sciences Center
Posting Date: 11/22/2019 
Closing Info: Open Until Filled 
Salary: Salary is commensurate with qualifications and experience.  
Shift: First Shift 
Notes: As a UW employee, you will enjoy generous benefits and work/life programs. 
For detailed information on Benefits for this position, click here.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for six consecutive years.

The School of Medicine has an outstanding opportunity for an Education Specialist.

The Education Specialist in the Office of Curriculum serves as the chief administrative manager for Medical Student Scholarship at the School of Medicine. The Education Specialist reports directly to the Assistant Director. The Education Specialist of Medical Student Scholarship works closely with the Faculty Director of Medical Student Scholarship, Director of Curriculum, members of the Scholarship Committee, WWAMI Regional Deans and Administration, and UWSOM medical students. This position also works with the Vice Dean for Academic Affairs, the Associate Dean for Curriculum, the Associate Dean for Student Affairs, the Academic and Learning Technologies team, the Director of Educational Evaluation for the School of Medicine, and Deans Office directors, managers and staff, and the University of Washington Curriculum and Registrars office. This position communicates with the School of Medicine foundation phase students about scholarship requirements. This individual oversees the medical student research including the Independent Investigative Inquiry student program, the Medical Student Research Training Program, and the Western Student Medical Research Forum program (WSMRF).  This position serves an important role to effectively communicate research-related scholarship requirements and opportunities for medical students between the curriculum office and the Office of Academic Affairs, the six first-year teaching sites located in Seattle, Eastern Washington, Wyoming, Alaska, Montana and Idaho and the Schools basic science and clinical faculty and staff throughout the WWAMI region.


Management and Administration of SoM Scholarship:

  • Manage and administer the Independent Investigative Inquiry (III) required scholarship program and serve as the lead for communicating and promoting this student program across WWAMI.
  • Authorize student waiver requests for the Independent Investigative Inquiry (III) to include acting as the primary contact for medical students, evaluate scholarship to ascertain criteria is satisfactorily met, and assign registration and credit.
  • Develop and implement a structured approach for fulfilling the Independent Investigative Inquiry requirement for available selectives offered to UWSOM WWAMI medical students.
  • Work with UWSOM registration, to ensure student enrollment in III, and that requirements are met, credits are appropriately assigned and final grades submitted. This includes tracking of all students, including expanded and students on leave to make certain students are on path to complete the III graduation requirement.
  • Maintain Independent Investigative Inquiry website to align with current policies, student requirements, and deadlines. Collaborate with multiple sections to effectively link appropriate content to optimize clarity on all Scholarship and Research related School of Medicine Websites.
  • Advise students on academic scientific poster presentation content, format, and delivery at required poster session.
  • Collaborate with the Director of Medical Student Scholarship, WWAMI regional campuses, SOM Programs to develop the scholarly distinction path for III (e.g., the Medical Student Research Training Program for selective 1).
  • Work collaboratively with WWAMI Regional campuses, Rural Programs and Global Health to execute the annual WWAMI-wide Medical Student Research Poster Session.
  • Review scientific posters at the annual UW SoM student poster session.
  • Manage the UW School of Medicines participation in Western Student Medical Research Forum national meeting (~35 students every year).
  • Represent the UW SoM research priorities on conference calls with deans, faculty and other western medical schools.
  • Provide timely communication and advising to UWSOM medical students, faculty and staff on meeting scholarship requirements to include: logistical, financial arrangements, presentation requirements, final product requirements and outside research opportunities.
  • Develop and collaborate with the other UWSOM Scholarship programs to create innovative learning objectives and outcome measures associated with the various programs.
  • Collaborate with other SOM Foundation phase courses, programs, and departments such as Ecology of Health and Medicine, Clinical Research Methods, Rural/Underserved Opportunities Program (R/UOP), (WWAMI Institute for Simulation in Healthcare)WISH, and Global Health to integrate Scholarship opportunities, polices, and requirements.
  • Manage the UWSOM Scholarship Committee Meeting to include, developing agenda items, tracking, compiling data, and follow through on action items.
  • Participate in and manage stakeholder workgroups relevant to scholarship and research opportunities for medical students.
  • Work with faculty and staff in the WWAMI region to develop research opportunities across the region.
  • Conduct, organize, and present regional information sessions, orientations, and debrief sessions with WWAMI Foundation campuses.
  • Knowledgeable about Liaison Committee on Medical Education (LCME) standards to align UWSOM Scholarship with LCME accreditation requirements. Collaborate with Director of Curriculum to participate in LCME reporting on SOM research related activities.
  • Develop and implement metrics such as surveys and focus groups to measure III outcomes to promote program improvement.

    Research Methods Course:
  • Partner with Research Methods Course Directors, instructors, students, and regional administrators to develop, implement and maintain the required Research Methods (RM) curriculum.
  • Communicate action steps, priorities and stakeholder needs to RM Course Directors, instructors, and staff.  Communicate commendations and/or concerns regarding RM curriculum to School of Medicine leadership.
  • Utilize project management techniques and tools such as Gantt charts to track and monitor timetables, action items, deliverables and contingency plans for implementation of the RM curriculum.
  • Organize the work of RM faculty, including collecting and refining course materials, course delivery, follow through on action items, and assessment.
  • Initiate strategic plans and assist with process for systematic review and evaluation of continuous curricular innovation, including development and monitoring of outcomes and plans of action for improvement.
  • Organize course retreats to include travel reimbursement for faculty from the WWAMI region, room reservations, catering, and material development.
  • Track student progress and report appropriately to Course Directors for RM grade submission.

    Special Projects and Other Duties as Assigned:
  • Collect data and information and provides reports for inclusion in SOM reports and accreditation surveys.
  • Work with the Director of Medical Student Scholarship on coordinating and integrating projects impacting scholarship and research during all four years of the medical school curriculum.
  • Contribute to Curriculum team projects and continuous improvement activities for all four years of the medical school curriculum.

    Research Activities
    This position directly impacts the scope and quality of research activities available to medial students in the School of Medicine during medical school, both at the UW Seattle campus and throughout the WWAMI region.

    Bachelors degree in education or science-related field or equivalent, plus a minimum of 2 years administrative experience.

  • Proven administrative and problem-solving skills.
  • Proven organizational skills which highlight ability to use and maintain systems to track information and materials.
  • Ability to organize and direct the work of others.
  • Expert computer proficiency with spreadsheets, word processing, and databases in a Windows environment.
  • Ability to interpret and communicate to others complex policies and procedures.
  • Proven leadership and strong oral and written communication skills.
  • Demonstrated experience working in large, highly structured environments.
  • Ability to work independently with a high degree of professionalism, reliability, accuracy, and productivity.
  • Ability to handle confidential information responsibly.
  • Demonstrated ability to maintain harmonious working relationships and effectively address complex and sensitive administrative issues.
  • Proven track record in exercising discretion and independent judgment effectively in decision-making processes.
  • Ability to work across multiple levels of an organization to achieve results.

    Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.

  • 1-2 years School of Medicine or University of Washington experience in curriculum or in higher educational program management.
  • Masters degree in science-related field or equivalent.
  • At least five years of experience in adult education.
  • Experience in the methods and systems of project management and continuous quality improvement are highly desirable.

  • The position requires the employee to work beyond a normal work week (e.g. more than 40 hours a week) and intermittently requires evening and weekend time to meet project deadlines and attend meetings.

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

  • Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

    The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.


    Posted: 2019-12-05 Expires: 2020-02-02

    Before you go...

    Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

    Share this job:


    University of Washington
    Seattle, WA 98104
    Facebook Share
    Copy Job URL

    Join us to start saving your Favorite Jobs!

    Sign In Create Account
    Powered ByCareerCast