1+ months


University of Washington
Seattle, WA 98104


Req #: 172966
Job Location: Seattle Campus
Posting Date: 11/18/2019 
Closing Info: Open Until Filled 
Salary: Salary is commensurate with education and experience. 
Shift: First Shift 
Notes: As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.

Please note that this position has been re-posted.  If you have already submitted your application, you need not submit it again, as it has already been received.  

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. Our culture promotes diversity, fosters effective collaboration, stimulates the intellect, and provides inspiration for creativity. All of which has led UW to be nationally recognized as a Great College to Work For by the Chronicle of Higher Education for the past five years. In 2018, we were listed by Reuters as one of the top five of the Worlds Most Innovative Universities and number one among public universities. Sponsored research at the UW totals over 1.35 billion dollars annually.

The mission of the College of Engineering at the University of Washington is to develop outstanding engineers and ideas that change the world. Nearly 8,000 undergraduate and graduate students in the 10 departments of the College of Engineering engage in a world-class education that challenges them to make meaningful contributions towards solving todays interdisciplinary challenges. The College of Engineering is ranked 18th among all engineering schools with more than half of its departments ranked in the top 20 of their respective fields.

The College is committed to developing and supporting a diverse student body and faculty that reflect and elevate the populations we serve. Notably, over 25% of faculty in the college are women, compared to 17% nationally, and 30% of bachelor degrees in 2018-2019 were awarded to women.

The College of Engineerings academic affairs unit is comprised of 11 professional staff members and is responsible for supporting a robust academic experience for students in the college. This includes curriculum, teaching and learning, academic support, student leadership, academic advising, student involvement in clubs and competition groups, etc. The academic affairs leadership team works collaboratively to bring a comprehensive four-year engineering student experience to light. In fall 2018, the College admitted its first cohort of 950 students in its new direct-to-college admission model which allows ample opportunities for innovation and new thinking around student success.

The College of Engineering has a rare and outstanding opportunity for a Director of Policy & Administration. Reporting to the Associate Dean of Academic Affairs, this position provides leadership on administrative and analytical functions relating to academic policy development and implementation, and curriculum management for the College of Engineering.This position plays a central role in the development and implementation of academic policies that impacts 5,300+ undergraduate engineering students enrolled at the University, including 800 first-year students admitted through the new Direct to College admissions model and their placement into departments.

Our ideal candidate is a thoughtful and effective communicator who is able to work with diverse audiences including faculty, staff, and students to build consensus and develop solutions that work for all parties. This person should be able to leverage existing student data to identify gaps in the student experience and address them through new policies and programs. They are committed to developing meaningful policies and effective processes that demonstrate high-level thinking along with close attention to details. Finally and more importantly, they must be student-centered and understand and appreciate the impact that academic policy has on the success of UW engineering students


Academic Affairs Lead Responsibilities
  • Collaborate with the chair of the Council on Educational Policy (CEP) by serving as the expert resource on policies and procedures relating to course and academic program curriculum proposals. Lead efforts to continually refine processes for creating and revising courses and programs.
  • Advise CoE faculty and staff on existing and evolving academic and curriculum policies and procedures and ensure compliance.
  • Collaborate with the Associate Dean of Academic Affairs to provide direction for the activities of the Accreditation & Continuous Improvement (ACI) Committee. Serve as an expert resource on ABET criteria, policies, and processes.
  • Collaborate with Director of Advising & Student Engagement, the Office of Admissions, and departmental advisers to administer the CoE undergraduate online departmental application (UApp). Responsibilities include organizing the project timeline, tasks, roles, and responsibilities of team members; managing use expectations and assessing department needs; and coordinating staff training when necessary.
  • Collaborate with the Associate Dean of Academic Affairs to maintain a strong presence in WCERTE and ensure that transfer pipeline issues are addressed.
  • Provide leadership and coordination for Direct to College placement process. Collaborate closely with the Director of Advising and Student Engagement on this process.
  • Provide coordination for transfer student admission into engineering departments.
  • As directed by the Associate Dean, serve as the Associated Deans designate for responsibilities dealing with development and implementation of academic policies and procedures. Examples include representing the College on campus-wide and CoE committees and working groups, serving as the College-level grading designate, overseeing implementation of the University satisfactory progress processes, and considering and acting on petitions to waive College-level graduation requirements.
  • Manage the core Academic Affairs budget. Work collaboratively with the Associate Dean and Assistant Director to coordinate management of program specific budgets and scholarship budgets administered by Academic Affairs.
  • Work with Advancement staff, fiscal staff, and other College staff, such as those in Diversity and Access, to develop and refine policies and procedures for awarding college-level scholarships.
  • Serve as direct supervisor to the Assistant Director. Organizes and leads weekly/biweekly one on one meetings with supervisee.
  • Support the Assistant Director with academic misconduct process in the College of Engineering by serving as a conduct officer.
  • Participate as needed on College and University ad hoc committees dealing with academic policies.
  • Perform duties as assigned by the Associate Dean of Academic Affairs to support broader goals of Academic Affairs and the CoE.

    Student Data Analysis and Reporting
  • Advise and support CoE leadership and committees in identifying student data necessary for making policy decisions and for reporting on CoE performance to relevant constituents. Either directly generate the data and develop appropriate reports or work with CoE and University data specialists to generate required data.
  • Interpret engineering student data in areas such as admissions, enrollment, student retention, student degrees etc. in response to requests from the Dean, Associate Deans, Academic Affairs staff, other units within the CoE, and other University offices. Provide recommendations based on the results of the analysis.
  • Develop processes and procedures for strategic completion of surveys from outside organization such as ASEE, US News and World Report, and Peterson. Generate student data required for the surveys and coordinate with other units as necessary to gather data on faculty, staff, research expenditures, etc.
  • Assist Student Academic Affairs staff with identifying and generating student data required to monitor program impacts.
  • Provide leadership on processes for effectively managing academic data and reports distributed to the College from the UW Academic Data Management and UW Registrars Office.

    Bachelors degree in an engineering discipline, and/or experience working in an engineering higher education setting.
  • At least 5 years of increasing responsibility in higher education student services administration, curriculum administrations, and/or academic advising.
  • Experience with engineering curriculum development and evaluation.
  • Project management and problem-solving skills, ability to set priorities and manage multiple projects and competing deadlines.
  • Excellent organizational skills.
  • Ability to write clear and concise reports.
  • Excellent interpersonal skills, oral, and written communication skills.
  • Strong skills in data management and analysis.
  • Demonstrated commitment to diversity and equity and ability to form productive working relationships with students, faculty, and staff from diverse backgrounds.

    Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.

  • Knowledge of university-level student records and data systems.
  • Experience with UW Student Database and other UW-specific programs.
  • Advanced skills in Access database.
  • Masters degree in an engineering field.

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Workforce Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
  • Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

    The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.


    Posted: 2019-12-05 Expires: 2020-02-02

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    University of Washington
    Seattle, WA 98104
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