1+ months


Harborview Medical Center
Seattle, WA 98104


Req #: 182524
Job Location: Seattle Campus
Posting Date: 09/10/2020 
Closing Info: Open Until Filled 
Salary: Salary is commensurate with qualifications and experience. 
Shift: First Shift 
Notes: As a UW employee, you will enjoy generous benefits and work/life programs.
For detailed information on Benefits for this position, click here.  

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for six consecutive years.

The Department of Family Medicine (DFM) has an outstanding opportunity for a Director of Finance and Administration.

The Department of Family Medicine at the University of Washington is one of 32 departments in the School of Medicine (SOM), with an annual budget exceeding $39 million. The department has 100 core faculty, 193 clinical paid faculty (including 129 clinical faculty across the UW Neighborhood Clinics) 1,471 WWAMI volunteer faculty, 83 staff, 8 fellows, 28 residents, and 54 emeritus faculty. The department manages a wide variety of funds sources, and work closely with our UWP practice plan to orchestrate clinical funds flow.

The DFM is committed to three core tenets: 1) high quality, rigorous, patient-focused education for students and residents, 2) an internationally-recognized research organization focused on increasing the quality, effectiveness, accessibility, and sustainability of primary care, and 3) compassionate, high caliber, evidence-based clinical patient care. We achieve this through the work of eight departmental sections and our Osher Center with the support of our administrative team.  In February 2021, the DFM will mark its 50th anniversary at the University of Washington.

The DFM is consistently ranked by US News and World Report as one of the top Departments of Family Medicine in the country and is consistently rated by the AAFP as a Top 10 Department in placing graduate medical students into the family medicine specialty.

The department has a broad self-sustaining Washington, Wyoming, Alaska, Montana, Idaho, (WWAMI) Family Medicine Residency Network a network of family medicine residency programs across the five-state WWAMI region committed to collaboration and achievement in training high quality physicians.

The DFM oversees a self-sustaining regional physician assistant training program, MEDEX NW, which consists of five branch campuses spread across three states that provides a Masters of Clinical Health Services degree for 140 graduating students each year.

The DFM is committed to a diverse, inclusive community. Our intention is to create a community that encourages participation and connection, and values each individuals unique contributions regardless of socioeconomic status, race, culture, ethnicity, language, nationality, sex, sexual orientation, gender identity and expression, spiritual practice, geography, mental and physical status or age.

The Director of Finance and Administration (Director) reports directly to the Chair of Family Medicine and to the Chief Financial Officer for the SOM. The Director has a comprehensive range of responsibilities for Departments operations at all medical centers as well as research, educational and administrative functions primarily located at SoM space at Health Sciences and HMC.  The director is responsible for the overall management of administrative and fiscal operations with combined annual expenditures in excess of $39 million.  Core Competencies for this position include professionalism, leadership, communication skills, organizational & analytical skills, and technical and professional knowledge.

As a UW SOM Department Director, the incumbent carries out duties prescribed by the directing, overseeing, or partnering institutions and organizations.  The critical knowledge and skills include:  Human Resource Management, Financial Management and Development Activities, Operations Management, Practice Plan Management, Information Management, Research Management, Compliance and Risk Management, Facilities Management and Educational Program(s) Management.  The Director acts in an advisory capacity to the Chair and various Department committees, providing financial guidance, background information, and management advice.  In addition, the Director is the Department's primary working-level interface with the Dean's Office, the Practice Plans, and other departments in the University regarding administrative issues. The Director will be responsible for creating administrative structures that support the department in its success in working across a highly matrixed organization.

The key roles and responsibilities of the Director for the Department include but are not limited to:

Human Resource Management:
Manages the human resources of the department, to include the faculty and the department staff, in accordance with University of Washington and School of Medicine policy and procedures. Key human resource (HR) management responsibilities:
Department policies regarding Federal, state, UW, SOM, and other local laws/agreements
HR measurement/monitoring systems
Pay policies that are in line with trends/benchmarks or SOM policies/directives
Strategic planning in recruitment/retention of faculty and staff
Academic HR including medical staff privileges and appointments
Overall Departmental staffing needs and requirements

Financial Management and Development Activities:
Manages the financial resources of the department to include budgets and funds from federal, state, practice plan, private, University, and foundation sources to ensure ethical and fiduciary practices. Key financial management responsibilities:
Financial performance of clinical, scientific, and educational goals
Compliance (federal government, state, and other research project sponsors)
Management of clinical practice funds, State-derived budgets, indirect cost recovery funds, federal grants, gift and endowed accounts, industry and other sponsored contracts and agreements
Financial forecasting for short-term and/or long-term planning
Internal controls and audits
Development and Advancement support;

Operations Management:
Manages department operations to ensure the day-to-day and cyclic requirements are met; plans, resources, and monitors programmatic activities; prepares reports, terminates, or continues programs; plans or coordinates marketing documents or activities. Key operations management responsibilities:
School of Medicine Practice Plans
Change management
Relationship building and partner negotiations
Records management
Residency, fellowship, clerkship, undergraduate, and graduate student programs;

Practice Plan Management:
Manages the practice plans(s) of the department to include the member appointment process, budget process, revenue cycle, funds flow projections, pro forma accounting, the incentive plan, and compliance requirements.  Key practice plan management responsibilities:
Revenue Cycle Management
Education and Compliance

Information Management:
Manages the information requirements of the department, to include academic, business, educational and research information needs; incorporating and utilizing the existing Information Technology architecture. Key information management responsibilities:
Department website and on-line presence
Department newsletter, CME brochures and mailings, scientific presentations and other public relations communications
University and department external fundraising in collaboration with UW Medicine Advancement
Information Technology architecture and software
Information security and reliability

Research Management:
Manages the research resources of the department, to include grant and contract staff and processes, research staff support, capital equipment, physical plant, IRB, and Protected Health Information (PHI) compliance issues. Key research management responsibilities are:
Grant and contract administration
Research sponsorship, pre-submission activities, IRB and animal research compliance
Principal Investigator research program transfers
Research Facility Management
Database Management

Compliance and Risk Management:
Promotes compliance and manages risk in accordance with policies of the University, UW Medicine, and other oversight bodies, to ensure operations and resources are in alignment with mission and requirements. Key compliance and risk responsibilities:
Compliance with federal, state, and industry laws or policies on corporate compliance;
HIPAA training and policy implementation
Investigations and coordination with oversight bodies
Operational risk assessment and mitigation
Internal audit plans

Facilities Management:
Manages facilities to ensure effective, efficient, and safe operations and preservation of resources. The department is decentralized with its space, occupying clinical and administrative space at UW Health Sciences, Harborview Medical Center, UWMC-Montlake, UWMC-Northwest, UWMC Stadium Clinic, Roosevelt 1, Roosevelt Commons, and Northgate Thornton Place.  Key facilities management responsibilities:
Space planning, policies and assignments for staff and faculty
Long-range space planning and renovation projects
Compliance with fire and safety codes and laboratory requirements
Equipment inventory systems and capital planning
Off-campus lease arrangements

Educational Program(s) Management:
Supports program director(s) and faculty in management of educational program(s). Key educational program management responsibilities:
Supporting Program Directors (Residency, Medical Student, Fellowship, Graduate, Undergraduate, etc.) and faculty leaders in the management of educational programs
Department policies in alignment with ACGME, ECFMG, RRC, and professional societies
Periodic program reviews for accreditation/certification and training grant renewals
Accredited and non-accredited Continuing Medical Education community
Academic appointments of visiting scholars and visiting scientists

Masters degree in Business Administration (MBA), Health Care Administration, Public Health, or related field.
At least five years management-level experience, preferably in an academic medical center or hospital environment. At least seven years supervisory and office management experience.

Additional Requirements:
Demonstrated experience working with large, highly structured personnel systems.
Proven leadership and sophisticated communication skills.
Experience in performing complex medical center/departmental financial analyses using personal computer software.
Experience with clinical departments in a medical center/hospital environment.
Experience in physician group practice operations and financial management.
Demonstrated experience in business planning, financial analysis, and/or strategic planning.
Demonstrated ability to maintain harmonious working relationships and effectively address complex and sensitive administrative issues.

Equivalent education and/or experience may substitute for minimum requirements.

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.


Posted: 2020-09-11 Expires: 2020-12-30

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Harborview Medical Center
Seattle, WA 98104

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