22 days old

Development and Event Coordinator

Caritas of Austin
Austin, TX 78701
  • Jobs Rated

Job Title:  Development and Event Coordinator

Department:  Development

Reports To:  Development Manager

FLSA Status / Pay Type:  Non- exempt / Hourly


Caritas of Austin Values


We believe in the inherent dignity of all people, and we celebrate every persons uniqueness and contributions to our work.



We are committed to fairness and impartiality in the way we provide services and opportunities for service.



We are resolute in our mission to build wellbeing and end homelessness for the people we serve.



We have high standards for every aspect of our work, continuously raising the bar to provide the best experience and outcomes for everyone we serve.



We are leaders in meeting the most pressing needs of the Austin community, continually learning and improving to affect positive change.


Position Summary

The dynamic, organized, and creative professional fundraiser who holds this position is responsible for Caritas of Austins annual fundraiser, implementation and oversight of the Corporate Partnership program, and the development and management of community fundraisers.

This position plays an integral role within the Development department and will work closely with all team members. This full-time position requires someone who is a self-starter, has excellent time management skills, strong written and verbal communication, and the ability to manage multiple projects at once.

The Development and Event Coordinator will have interaction with a range of external constituents and stakeholders including corporate partners, event sponsors, external vendors, community supporters, the Board of Directors, and various committees. This position must be able to provide excellent donor service and stewardship to all external constituents in a timely and professional manner.

The ideal candidate is someone who is strong administrative and logistic experience, interested in expanding their professional fundraising career, has a passion for the production of mission driven events, is goal oriented, takes initiative on all projects, is a strong communicator, and seeks an opportunity to manage a wide range of fundraising projects within a development department.


Essential Duties and Responsibilities

Annual Words of Hope Dinner

  • Manage event details and logistics including, but not limited to, program production, entertainment, audio visuals, registration, catering, decorations, vendor negotiations and contracts for Caritas of Austins largest annual fundraising event.

  • Responsible for all event sponsorships including retaining past sponsors, identification and solicitation of new sponsors, pledges and invoices, and meeting or exceeding annual revenue goal.

  • Serve as project lead on development of event-related promotional materials, including sponsor packet and invitation, event program, and signage in collaboration with the Communication Manager.

  • Manage the event committee, create meaningful engagement opportunities for the event committee to contribute and actively recruits new committee members.

  • Create and manage annual event budget.

  • Actively execute the current stewardship plan for event sponsors and attendees and seek ways to improve donor cultivation and retention.

  • Collaborate with the Volunteer Coordinator to recruitment volunteers as needed.

  • Manage the selection committee for the annual Harvey Penick Award to be presented at Words of Hope.

  • Maintain fundraising event-related records in the CRM database.

Community Events

  • Collaborate with the team and across the organization in seeking new community engagement and fundraising opportunities in the greater Austin area that relate to donor and volunteer cultivation.  This includes engagement events such as Community Conversations, appreciation events, etc. 

  • Screen all potential events to ensure they align with Caritas mission and values.

  • Grow community use of Caritas of Austin facilities for special events as an income generator, which includes management of PeerSpace rentals.

  • Provide stakeholders with appropriate marketing and branding material along with the creation of individual fundraising pages as need.

  • Collaborate with Community Engagement and Volunteer Coordinators to create and implement a cultivation and engagement strategy for all community partners.

  • Achieve financial goals annual as it relates to community events.

Corporate Partnerships

  • Collaborate with Community Engagement Coordinator in creating an annual Corporate Partners strategy plan to reach budget goals including creating individual strategies for each corporate partner and prospect to cultivate and solicit sponsors.

  • Actively participate in annual stewardship plan that provides robust stewardship for corporate partners, year round.

Organizational Support Functions

  • Work with Development team and across various Caritas of Austin for all events and giving

  • platforms to ensure consistent branding and develop external relationships.

  • Participate in organizational planning and training functions, as requested.

  • Comply with organizations administrative procedures, reporting and record-keeping functions.

  • Assist with overall development planning, and fundraising initiatives.

  • Perform other duties as requested by supervisor.



  • Bachelors degree required, preferably in Non-Profit Management, Business, Marketing, Communications, Social Work, or related field.


  • Minimum two years experience executing large scale events.

  • Minimum two years experience working in the nonprofit field.

  • Strong administrative and logistical experience strongly preferred.

Knowledge, Skills, & Abilities

  • Ability to manage multiple tasks and priorities simultaneously in a fast-paced environment.

  • Ability to strategically prioritize projects and responsibilities.

  • Collaborates well with internal and external stakeholders.

  • Excellent organizational/project management skills with a particular focus on managing details and meeting deadlines.

  • Demonstrates initiative and follow through on assignments; self-motivated and goal oriented.

  • Professional written and verbal communication skills, outstanding customer service skills.

  • Ability to work independently on projects with minimal supervision.

  • Very strong attention to detail.

  • Strong interpersonal skills and confidence speaking with diverse populations and representing agency in the community.

  • Ability to maintain confidentiality of all internal donor and client information.

  • Ability to creatively problem solve.

  • Ability to respond with sensitivity and awareness to those with diverse cultural, ethnic, social backgrounds, values, attitudes and languages.

  • Passion for Caritas of Austins mission.

Computer Skills

  • Computer and database proficiency (MS Word, MS Excel, Internet, database).



Jobs Rated Reports for Event Coordinator

Posted: 2019-02-27 Expires: 2019-03-29

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Development and Event Coordinator

Caritas of Austin
Austin, TX 78701

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Event Coordinator
187th2018 - Event Coordinator
Overall Rating: 187/220
Median Salary: $48,290

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