4 days old


University of Washington
Seattle, WA
  • Job Code
UW Human Resources


Req #: 172828
Posting Date: 11/27/2019 
Closing Info: Open Until Filled 
Salary: Salary is commensurate with education and experience. 
Shift: First Shift 
Notes: As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.

Please note that this position has been re-posted.  If you have already submitted your application, you need not submit it again, as it has already been received.  

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years. 

The Health Sciences Academic Services and Facilities (HSAS&F) department within the Health Sciences Administration (HSA) supports the University of Washington (UW) mission by providing operational support and services to the Health Sciences Schools and broader UW community. HSAS&F is comprised of six service units, with responsibilities that include instructional support to the Health Sciences Schools, building management, scientific instrument service and repair, and scientific photography, visual design and poster/photo production. HSAS&F units support the UW mission for world-class education, research, and service.

HSAS&F has an opportunity for a Business & Finance Administrative Analyst. Under the direction of the Assistant Director, this position would support the department units through business system processes and financial transaction needs.

Duties and Responsibilities:
Financial Operations & Reporting:
•Customer liaison for financial transaction with HSAS&F self-sustaining units
•Regular monitoring of unit specific expenses and revenues using UW systems, including MyFD, PaymentNet, etc.
•Ensure proper allocation of costs and revenues between HSAS&F units
•Prepare self-sustaining units’ billing
•Coordinate with team to update financial processes to increase efficiencies and accuracy
•Work with unit managers’ to correct reporting and billing errors
•Assist in financial policies reviews and updates; policy resource for HSAS&F units

Business Systems Administration:
•Participate in department’s business systems quality control program to ensure data validity
•Work with unit managers’ and Systems & Applications Administrator, performing department and unit specific projects, and regular maintenance of the department’s business systems

Operational Process re-engineering:
•Participate with unit managers’ in process review and updates for various financial and business systems processes
•Implement process updates, working with department units to adopt changes
•Document and map relative processes
•Provide recommendations for process updates as the need is identified

Other projects, analysis and duties as assigned

Bachelor’s Degree in Business Administration, Finance, or similar areas
  • Four years or more of relevant work experience
  • Intermediate skill level with:Microsoft Office – Outlook, Word, Excel, SharePoint and PowerPoint;
  • Financial reconciliation and reporting
  • Business writing
  • Project management
  • Strong verbal and written communication skills
  • Practices professional discretion

    Demonstrate the following skills:
  • Proficiently read, write, understand and communicate in English commensurate with duties and responsibilities of this position
  • Follow written and verbal instructions and procedures
  • Present a polite, professional image of the department to both internal and external customers
  • Project manage, work planning and prioritization
  • Operate at an intermediate skill level with Microsoft Office – Outlook, Word, Excel, SharePoint and PowerPoint
  • Professional discretion when working with proprietary and sensitive information

    Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.

    Performance Expectations:
  • Cultivate positive working relationships with coworkers, management, customers, manufacturers, vendors and the general public
  • Work independently and as a committed team member
  • Model excellence in customer service
  • Actively support the mission of HSAS&F and the University
  • Set an example of professional appearance and demeanor
  • Maintain accurate and timely documentation
  • Effectively manage time, tools and resources
  • Maintain a clean, uncluttered and safe work environment
  • Meet personal productivity goals
  • Actively participate in departmental quality and process improvement activities

  • Experience with UW financial systems; Ariba, Workday, MyFD; JP Morgan
  • Experience with a Computer maintenance management system (CMMS), 25Live
  • Experience with Visio; Microsoft Project
  • Experience with process improvement methods

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Workforce Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
  • Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

    The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.


    Posted: 2019-12-04 Expires: 2020-01-03

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    University of Washington
    Seattle, WA

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