1+ months


University of Washington
Seattle, WA 98104


Req #: 174089
Job Location: Health Sciences Center
Posting Date: 11/14/2019 
Closing Info: Open Until Filled 
Salary: Salary is commensurate with qualifications and experience.  
Shift: First Shift 
Notes: As a UW employee, you will enjoy generous benefits and work/life programs. 
For detailed information on Benefits for this position, click here.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for six consecutive years.

The Department of Biological Structure has an outstanding opportunity for an Administrator.

The Department of Biological Structure is a Basic Science department within the School of Medicine and has amongst its faculty, leaders in the fields of Neurobiology and Structural Biology. The Department occupies approximately 31,000 square feet of research and administrative space within the Health Sciences Building.  The broad mission of the Department of Biological Structure is to create an environment for the highest quality in scientific education and research. More specifically, the Department strives to provide educational opportunities for students in the schools of the health-related sciences, the Graduate School, and selected undergraduate programs of the University, and to contribute to the advancement of knowledge through creative research and scholarship in those areas of biology that the faculty selects to pursue. In addition, the Department manages the Willed Body Donor Program, which is an essential program that supports medical student training in the School of Medicine.

The Department of Biological Structure holds diversity and inclusiveness as core values and emphasizes their importance throughout their research, education and practice. They strive to create a climate that fosters belonging, respect and value for all within the scientific community and the institution.
The Department has an interdisciplinary faculty comprised of 16 primary faculty members, an estimated 16 postdoctoral fellows, 6-10 PhD graduate students and 12-15 research staff, all of whom are actively engaged in the department. The Department is planning more growth by recruiting new faculty in the near future. The Department has 5 administrative staff members, plus 3 staff members supporting the Willed Body Program, and an annual operations budget of $10 million that includes state, RCR, gift, self-sustaining and research funded accounts. Approximately 36 faculty, including members of the Allen Institute of Brain Science and the Fred Hutchinson Cancer Research Center, are Affiliate or Adjunct members of the Department and participate in many important departmental activities.

The Administrator reports to the Chair of the Department as well as the Director of Business and Operations of the School of Medicine and is the business manager/senior administrative support representative for the Department.  As such, the Administrator has a comprehensive range of responsibilities, including: financial planning/management, budget development, supervision of the Department's classified and professional/exempt staff, personnel, payroll, purchasing, special project support, academic appointments and other administrative functions.

As a UW SOM Department Administrator, the incumbent carries out duties prescribed by the directing, overseeing, or partnering institutions and organizations.  The critical knowledge and skills are organized into the areas of:  Human Resource Management, Financial Management and Development Activities, Operations Management, Information Management, Research Management, Compliance and Risk Management, Facilities Management and Educational Program(s) Management.  He/she acts in an advisory capacity to the Chair and various Department committees, providing financial guidance, background information, management advice and strategic insights.  In addition, the Administrator is the Department's primary working-level interface with the Dean's Office and other departments in the University regarding administrative issues.

  • Bachelor's Degree in Business Administration, Health Care Administration or similar field, plus a minimum of five years of relevant experience.
  • Management-level administrative experience, preferably in a research institution environment or academic medical center.
  • Demonstrated competence in financial operations, business planning, financial analysis, and strategic planning.  Experience in managing complex Recharge Centers.
  • Supervisory and office management experience.  Demonstrated experience working with large, highly structured personnel systems.
  • Proven leadership, communication, team building and problem solving skills.
  • Demonstrated ability to effectively address complex and sensitive administrative issues.
  • Functional understanding of research grant administration.
  • Proficient in Excel with experience working with interactive Excel workbooks and proficient with formulas and data manipulation.

  • Master's degree and at least three years of relevant experience.
  • Experience in a medical school, research institute or university setting.
  • Experience in Continuous Process Improvement.
  • Experience in performing sophisticated financial analyses using personal computer software, as well as general experience with IT issues and requirements in a departmental setting.
  • Knowledge and/or experience of state and RCR accounts.

    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

  • Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

    The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.


    Posted: 2019-12-05 Expires: 2020-02-02

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    Seattle, WA 98104
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