7 days old

ADMINISTRATIVE SPECIALIST, UWMC ADMINISTRATION

University of Washington
Seattle, WA
  • Job Code
    172391
UW Human Resources

ADMINISTRATIVE SPECIALIST, UWMC ADMINISTRATION

Req #: 172391
Department: UWMC ADMINISTRATION
Posting Date: 10/30/2019 
Closing Info: Open Until Filled 
Salary: Salary is commensurate with education and experience. 
Shift: First Shift 
Notes: This position provides opportunities to work in a fast-paced, challenging, diverse and rewarding environment.  As an employee you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.  

Join our award-winning team at University of Washington Medical Center (UWMC). Among the top medical centers in the United States, and ranked as the number 1 hospital in Washington State, as rated by U.S. News & World Report 2018-2019 "America's Best Hospitals", UWMC prides itself on compassionate patient care as well as its pioneering medical advances. UWMC is operated by the University of Washington (UW) and serves as a training site for UW’s School of Medicine. The UW is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

UWMC Administration has an outstanding opportunity for an Administrative Specialist.  This individual will provide executive level assistance and administrative support to members of the Executive Leadership Team for the University of Washington Medical Center (UWMC). Organizes and manages the overall business affairs of assigned Associates. Responsible for providing overall support of the administrative operations, systems and resources which support the Associate's department.

Confidential liaison for assigned Associates.

Maintains complex calendar, screens assigned Associate’s electronic mail and correspondence and communicates time-sensitive information; independently responds to author with requests for written or reporting tasks as deemed appropriate. Independently requests follow-up and action as warranted and establishes priorities, ensuring that all official and social obligations are met and materials are prepared to meet professional commitments.

Independently delegates incoming correspondence to other administrators and department managers for response and/or action and provides significant support in the development, implementation and interpretation of medical center policies, programs, goals and objectives.

Consistently provides medical center executive management with the administrative oversight necessary to stay abreast of factors internal and external to the hospital. Ensures timely and effective communication between executive leadership and key customers. Translates and articulates senior leadership’s vision, values, and mission for the organization. Exercises independent judgment in responding to a wide variety of non-routine matters. Performs other related duties as assigned.

Responsible for project coordination between Associate Administrators, Directors, Managers, and Department Heads with the Associate's Office. In addition, this position requires a commitment to excellent customer service to ensure expectations are met within the many interdependent relationships.

Responsible for analyzing and prioritizing the functions that need to be performed by the assigned Associate's Office to ensure compliance with The Joint Commission requirements, Department of Health standards, and medical center approved policies and procedures. Follows up on all reports from regulatory agencies such as state and county health departments, The Joint Commission, etc., and coordinates responses to assure compliance within the required time frames.

Arranges and coordinates administrative aspects of projects for services the medical center shares with other hospitals and health care providers, including personnel, management information systems, laundry, marketing and financial services, to ensure continued quality interface with these services and operations. 

REQUIREMENTS:

Bachelor’s degree in Business Administration AND 4-5 years of progressively responsible administrative/management experience in a large, complex organization.

Basic computer knowledge. Ability to handle executive level confidential information with high level of tact, discretion and diplomacy. Ability to work under pressure of frequent deadlines, constant interruption, and changing priorities in a high volume academic setting. Excellent oral and written communication skills, including demonstrated competency in preparation of correspondence, written reports, and minute taking. Proficiency with MS Word for Windows, Electronic Calendar, Email, Excel, and PowerPoint (or comparable graphics software). 

An equivalent combination of education and experience may substitute for stated requirements. 

DESIRED:

Two years of experience providing executive-level support in a health care/higher education setting preferred.
REQUIREMENTS:
see above

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.


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Posted: 2019-12-04 Expires: 2020-01-03

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ADMINISTRATIVE SPECIALIST, UWMC ADMINISTRATION

University of Washington
Seattle, WA

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