1+ months

Administrative Specialist III - Film, Theatre, & Creative Writing

University of Central Arkansas
Conway, AR 72032
AR State Title Administrative Specialist III
Grade C112
Minimum Salary or Salary Range $25,268
Hourly Rate $12.15

Position Details

Posting Number C0242021
Working Title Administrative Specialist III - Film, Theatre, & Creative Writing
Department Org 333000 - Film, Theatre and Creative Writing
Position Summary

The Administrative Specialist III is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by supervisor. This position is governed by state and federal laws and agency/institution policy.

Job Duties and Responsibilities

Job description

  • Curriculum scheduling in Banner
  • Assist with inquiries regarding course schedules including registration and lifting holds
  • Manage the calendar and documents for the departmental curriculum committee
  • Oversee and manage documents and information in departmental Google Drive
  • Work with the Admissions Office to provide all tours for prospective student visits for each program and the department
  • Coordinate and execute departmental scholarships
  • Manage and execute financial disbursement through the university and Foundation systems including purchase requisitions and departmental p-cards
  • Maintain knowledge of university procedures including cash handling, purchasing, and travel.
  • Serve as a liaison between Human Resources, the Purchasing Office, the Accounts Payable Office, the Travel Office, and the Registrars Office
    *Manage and execute travel arrangements including travel logistics, bookings, and documentation for students, faculty and staff, artists, and guests
  • Manage and execute hiring for faculty, lecturers, staff, graduate assistants, work-study, part-time, extra help, student workers, and guests, including guest artist contracts
  • Supervise work study positions
  • Oversee departmental social media, including event notification
  • Oversee departmental event publicity
  • Order, maintain, and organize office supplies and equipment
  • Oversee mail distribution
  • Manage the department calendar
  • Schedule rooms and work with EMS to oversee reservations
  • Schedule meetings for the department chair
  • Take and maintain meeting minutes
  • Serve as a P-Card liaison
  • Help coordinate, schedule, organize, and execute fundraising events
  • Receive and respond to general inquiries
  • Other tasks as assigned

**This position may require some evening and weekend work, particularly in the summer.

Knowledge, Skills, and Abilities

Must be able to work with Google Drive file management applications including Google Docs and Google Spreadsheets. An understanding of basic accounting principles is required. Familiarity with UCAs Banner system, Argos, and PeopleAdmin are all pluses.

Skills Considered Essential for Success
Required Education and/or Experience

The formal education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus three years of experience in specialized or a related field applicable to work performed. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Preferred Education and/or Experience
University, Campus, and Community Description

Thank you for your interest in employment at the University of Central Arkansas.
Founded in 1907, UCA has an enrollment of more than 10,000, of which more than 15% are graduate students. The university offers more than 90 undergraduate and 60 graduate certificate and degree programs, including doctoral programs in five disciplines. The undergraduate student body consistently scores above the national average on the ACT exam. UCA is proud of its tradition of teaching excellence and its contributions in research, scholarship, and creative activities. UCA seeks to attract students and employees that are dedicated to building a culture of diversity, belonging, inclusion, and equity.

Desired start date 03/16/2021
Physical Demands Checklist Sitting, Standing
Physical Exertion Light Work - Exerting up to 20 pounds
Background Check Statement

This position may be subject to a pre-employment criminal, sex-offender registry, financial history background check and drug screening. A criminal conviction or arrest pending adjudication and/or adverse financial history alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background checks and drug screening information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

UCA EEO Statement

The University of Central Arkansas is an affirmative action/equal opportunity institution dedicated to attracting and supporting a diverse student, faculty and staff population through enhanced multicultural learning environments and opportunities. In keeping with its nondiscrimination policy in employment, admissions and other functions and programs, the university considers employees and students on the basis of individual merit and will not discriminate against a person on the basis of gender, race or color, ethnicity, religion, spiritual beliefs, national origin, age, familial status, socioeconomic background, sexual orientation, disability, political beliefs, intellectual perspective, genetic information, military status, or other factors irrelevant to participation in its programs.

Open Date 03/01/2021
Close Date
Open Until Filled Yes
Special Instructions to Applicants

This position may require some evening and weekend work, particularly in the summer.

Review of applications will begin on March 10, 2021.

Please provide a resume, cover letter and contact information for three professional references that can provide a letter of reference for you if requested.

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).


    Posted: 2021-03-02 Expires: 2021-04-22

    Before you go...

    Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

    Share this job:

    Administrative Specialist III - Film, Theatre, & Creative Writing

    University of Central Arkansas
    Conway, AR 72032

    Join us to start saving your Favorite Jobs!

    Sign In Create Account
    Powered ByCareerCast