1+ months


University of Washington
Seattle, WA 98104


Req #: 159163
Job Location: UW Medical Center - Montlake
Posting Date: 08/10/2018 
Closing Info: Open Until Filled 
Salary: Commensurate with Education and Experience 
Shift: First Shift 
Notes: This position provides opportunities to work in a fast-paced, challenging, diverse and rewarding environment.  As an employee you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.  

Join our award-winning team at University of Washington Medical Center (UWMC). Among the top medical centers in the United States as rated by U.S. News & World Report 2016-2017 "America's Best Hospitals", UWMC prides itself on compassionate patient care as well as its pioneering medical advances. UWMC has even been named the No. 1 hospital in the greater Seattle/Puget Sound region in the U.S. News & World Report's first-ever Best Hospitals Metro Area rankings. UWMC is operated by the University of Washington (UW) and serves as a training site for UWs School of Medicine. The University of Washington is proud to be one of the nations premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoy outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

We have an exciting opportunity for an Administrative Specialist/Executive Assistant.

This highly visible position at the University of Washington Medical Center (UWMC) works independently to perform a range of complex, executive level administrative and development activities.  The individual will coordination with Executive Leaders, external state and national regulatory agencies and School of Medicine representatives.  The purpose of the position is to perform professional level management support for executive leadership at the University of Washington Medical Center.

The position requires a high degree of personal initiative, flexibility, and personal judgment in all assignments, strong communication skills, ability to organize and prioritize tasks to ensure smooth work flow, excellence of work standards, and an active interest in providing strong customer service. The position requires an above average ability to adjust to rapid changes, all of which are continuing challenges. Performs all duties in a manner that promotes a team concept and reflects the mission, vision and values of UW Medical Center.  The confidential nature of the work this position supports cannot be stressed highly enough.

The position is responsible for coordinating and facilitating executive level support activities and special projects for the Executive Director, Associate Administrators, Assistant Administrators, Medical Directors and the Project Management Organization.  This position will provide responsive, independent, and effective administrative support in a highly confidential and professional manner.

The Administrative Specialist must work independently to perform a range of complex, executive-level administrative and development activities to keep a number of different budgets, gift funds, programs, and PIs running on schedule while simultaneously undertaking efforts to grow or broaden these programs. They have delegated authority to make commitments that affect patient care services, and as such, the Administrative Specialist must exercise independent judgment and discretion.


Bachelor's of Science or Bachelor of Arts

4-5 years administrative support; highly confidential personnel or medical information review.  Candidate should demonstrate progressively responsible administrative/project coordination for a large, complex organization.

Equivalent experience may substitute for degree requirement.

Demonstrated ability to successfully handle highly sensitive matters in order to coordinate and facilitate complex union / labor reporting and analysis, extensive labor relations documentation preparation and review

Demonstrated ability to operate with a sense of urgency to support and/or facilitate complex meetings and outcomes/action plan time parameters required by patient care services

Exceptional interpersonal communication with all levels of leadership, staff and physicians in order to competently facilitate difficult discussions and move toward positive resolutions

Demonstrable experience indicating commitment to effective collaborative relationships and teamwork; respectful and effective communication with all levels of leadership, staff and physicians

Two years of progressively responsible professional experience within office administration and/or management.  Advanced skills with MS Office software and scheduling software

Exemplifies the UW Medicine Service Culture Guidelines with a strong commitment to service excellence

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.


Posted: 2019-12-05 Expires: 2020-02-16

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University of Washington
Seattle, WA 98104
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