1+ months
2018-06-222018-08-19

Administrative Assistant, Regulatory Affairs

Abbott
Plano, TX

At Abbott, we're committed to helping people live their best possible life through the power of health. For more than 125 years, we've brought new products and technologies to the world -- in nutrition, diagnostics, medical devices and branded generic pharmaceuticals -- that create more possibilities for more people at all stages of life. Today, 99,000 of us are working to help people live not just longer, but better, in the more than 150 countries we serve.

This position reports to the Director of Global Regulatory for Abbott neuromodulation. This individual will interact with key internal and external stakeholders.

Job Duties:

  • Assists the Director with meeting arrangements, calendar management, travel arrangements, expense reimbursement, invoice processing and other administrative tasks as required.
  • Assists the department with administrative support for Global Regulatory projects, submission publishing and documentation legalization (e.g. notarization, apostille).
  • Works within the department to provide administrative support/project coordination to managers as requested.
  • Invoice Processing and logging, including coordination of submission payments to regulatory agencies such as FDA
  • Assist in supporting activities associated with the monthly report process and submission tracking.
  • Provide general office support which may include, but are not limited to; mail distribution, answering telephones, filing, catering, ordering supplies, booking meeting rooms etc.
  • Arrange for successful onboarding of new employees including working with facilities and IT.
  • Organize support for departmental meetings and training, including booking meeting rooms, arranging for telepresence, and registering for webinars as needed.
  • Assist other Regulatory employees on an as needed basis.
  • Develop and format presentation materials.
  • Manage shared email inboxes, calendars, and team SharePoint
  • Prepare and update memoranda, correspondence and reports as needed.
  • Assess organizational, communication and reporting needs to ensure optimum performance within the department.
  • Lead special projects as assigned.
  • Support all Company initiatives as identified by management and in support of Quality Management Systems (QMS), Environmental Management Systems (EMS), and other regulatory requirements.
  • Complies with U.S. Food and Drug Administration (FDA) regulations, other regulatory requirements, Company policies, operating procedures, processes, and task assignments. Maintains positive and cooperative communications and collaboration with all levels of employees, customers, contractors, and vendors.
  • Performs other related duties and responsibilities, on occasion, as assigned.

    General Qualifications:

    • Minimum of five plus years of administrative experience.
    • Experienced in providing administrative support to leaders at the top level of an organization.
    • High School graduate required, bachelorĂ¢€™s degree preferred.
    • Proficient in the use of the Microsoft Office Suite products (i.e. Outlook, Word, Excel, as well as Visio, PowerPoint, Project) and Adobe Acrobat Professional.
    • Proficient in the use of general office equipment (e.g. fax, copier, laptop, telephone, calculator, etc.)
    • Excellent interpersonal, written and verbal communication skills.
    • Demonstrated ability to handle difficult situations and/or communications tactfully and professionally.
    • Able to maintain strict confidentiality.
    • Able to work with people at all levels of the organization.
    • Ability to handle multiple priorities and operate with a sense of urgency as required.
    • Possesses excellent judgment and the initiative to make independent decisions.
    • Experience working in a broader enterprise/cross-division business unit model preferred.
    • Ability to work in a highly matrixed and geographically diverse business environment.
    • Ability to work within a team and as an individual contributor in a fast-paced, changing environment.
    • Ability to leverage and/or engage others to accomplish projects.
    • Strong verbal and written communications with ability to effectively communicate at multiple levels in the organization.
    • Multitasks, prioritizes and meets deadlines in timely manner.
    • Strong organizational and follow-up skills, as well as attention to detail.
    • Ability to maintain regular and predictable attendance


      Job Family: Administrative Support
      Division: NM Neuromodulation
      Travel: Yes, 5 % of the Time
      Medical Surveillance: Not Applicable
      Significant Work Activities: Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)

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Administrative Assistant, Regulatory Affairs

Abbott
Plano, TX

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Administrative Assistant, Regulatory Affairs

Abbott
Plano, TX
US

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