1+ months
2018-05-112018-07-20

Administrative Assistant II - Structural Heart Commercial

Abbott
Santa Clara, CA

At Abbott, we're committed to helping people live their best possible life through the power of health. For more than 125 years, we've brought new products and technologies to the world -- in nutrition, diagnostics, medical devices and branded generic pharmaceuticals -- that create more possibilities for more people at all stages of life. Today, 99,000 of us are working to help people live not just longer, but better, in the more than 150 countries we serve.

Position Summary

Provides advanced administrative support to one or more Divisional Vice Presidents and other managers/directors as assigned. May provide back up support to higher-level management as needed.

Main Responsibilities

Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and BlackBerry setups, acting as a liaison for remote access issues.

May include some support for tracking budget expenditures.

Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.

Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders business cards and stationery.

Uses intermediate to advanced software skills to perform work assigned.

Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable). Coordinates new employee office set-ups and onboarding.

May train/coordinate work for new administrative assistants.

Accountability

Consistently interacts with high-level executives.

Intermediate to advanced knowledge and understanding of business processes and requirements.

Frequently handles confidential or business-sensitive information.

Data is typically employee-level or one-dimensional.

Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.

Proactively identifies and resolves scheduling conflicts.

Primary point of contact for manager’s schedule.

Qualifications

High School diploma or equivalent. Some college preferred.   3+ years previous admin experience or equivalent. Operates with general instruction and some supervision. Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.
Job Family: Administrative Support
Division: SH Structural Heart
Travel: Yes, 5 % of the Time
Medical Surveillance: Yes
Significant Work Activities: Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)

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Administrative Assistant II - Structural Heart Commercial

Abbott
Santa Clara, CA

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Administrative Assistant II - Structural Heart Commercial

Abbott
Santa Clara, CA
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