11 days old

Administrative Assistant II - Front Desk/Office Support - San Francisco Area

Siemens
Hayward, CA 94541
**Position Overview**



Assists in the organization and maintenance of office
supplies/files. Schedules resources such as people, meetings, appointments,
rooms, and equipment; answers telephone calls, takes messages, responds to
questions, and directs callers to appropriate parties, as necessary; sorts and
distributes mail, fax, make copies, files. Drafts and edits routine memos and
other correspondence. Assists with the preparation of presentations, reports,
spreadsheets and other documents. Assists in maintaining database information.



**Our Culture:**



At Siemens, we live and foster an ownership culture, in
which every employee takes personal responsibility for our companys
success. We trust and empower our leaders to act as owners,
self-direct their teams, and innovate to succeed. We communicate
openly and honestly to learn from our failures and celebrate our
successes. We recognize individual and team achievements
frequently. We invest in our team members, offering a wide variety
of internal and external development opportunities.



Who designs your future? You
do. Working within our global company, you can design the career of
your dreams. We have more than 200 offices in 101 countries
providing you the opportunity to see the world or stay in your own back yard.



Do you want to work for a company with innovating
technologies that make the world a better place? Can you see
yourself learning, growing, and succeeding in this opportunity? If
so, then wed like to meet you!



**Responsibilities**



+ Underdirect supervision, provides general administrative/secretarial support to adepartment or group of professionals. Exercises limited discretion andindependent judgment to respond appropriately to administrative needs. Requiressome use of business vocabulary and a general knowledge of company operations,organizational procedures and personnel.

+ Preparesand types drafts, articles, reports, proposals, charts, and a variety ofroutine correspondence using appropriate PC-based software packages for wordprocessing, presentation and spreadsheet applications. Proofreads and editsdrafts and final materials for appropriate and consistent format and correctspunctuation, spelling and grammar.

+ Receivesand responds to routine correspondence, following established procedures withlimited management review. Compiles basic information for inclusion in reportsor presentation materials, prepares charts, graphs, and tables as necessary.

+ Receives,screens, and routes incoming telephone calls, furnishes information whenpossible, and conveys messages to appropriate personnel; place calls, receivevisitors, and arrange appointments. Receives and distributes incoming mail,assembles correspondence for mailing, receive and transmits material using fax machineand collating and assembling documents.

+ Monitorsinventory levels of office and departmental supplies, initiate purchase ordersas necessary to maintain proper inventory or meet department office supplyneeds. Maintains various department record(s) in accordance with companypolicies and procedures.

+ Schedulesconferences, meetings and appointments; notifies attendees and makes necessaryarrangements. Arranges and confirms travel reservations selecting an economicaland time efficient mode of transportation and lodging. Perform related dutiesas assigned.

+ Assistwith processing purchase orders and vendor set ups through Supply ChainManagement Systems.

+ Assistsupport team with additional projects and tasks, (Fleet Management, CustomerSet Up.)



**Required Knowledge/Skills, Education and Experience**



+ A minimum of 3-5 years ofsecretarial and administrative experience.

+ Great PC skills required forreport generation, presentations and general correspondence.

+ Requires the ability toexercise normal independent judgment and basic reasoning skills.

+ _QualifiedApplicants must be legally authorized for employment in the Unites States.Qualified Applicants will not require employer sponsored work authorization nowor in the future for employment in the United States._



**Preferred Knowledge/Skills, Education and Experience**



+ GreatTeam Player

+ Office 365

+ SAP

+ Great Communication Skills

+ Excellent Customer Service



Why Siemens?



Siemens Smart Infrastructure (SI) is shaping the market for
intelligent, adaptive infrastructure for today and the future. It addresses the
pressing challenges of urbanization and climate change by connecting energy
systems, buildings and industries. SI provides customers with a comprehensive
end-to-end portfolio from a single source with products, systems, solutions,
and services from the point of power generation all the way to consumption.
With an increasingly digitalized ecosystem, it helps customers thrive and
communities progress while contributing toward protecting the planet. SI
creates environments that care. Siemens Smart Infrastructure has its global
headquarters in Zug, Switzerland, and has around 71,000 employees worldwide.






+ Siemens is a globally diversified engineeringpowerhouse: an opportunity such as this one can open doors to engineeringpractices and businesses new to you, preparing you for a great future withpotential in so many types of fieldssustainability, energy, medicaltechnologies, to name a fewin almost any location you ever dreamed ofexploring.


+ Competitive compensation.


+ Excellent health, dental, and vision plans with manyoptions from which to choose.


+ All employees receive Life Insurance and Short- andLong-Term Disability coverage.


+ 401(k) match dollar for dollar up to 6% of grosssalary.


+ Education and tuition reimbursement programs available.


+ Extensive product training and professional careerdevelopment.




Siemens is an Equal Opportunity and Affirmative Action
Employer encouraging diversity in the workplace. All qualified applicants will
receive consideration for employment without regard to their race, creed,
religion, ancestry, national origin, sex, sexual orientation, gender identity,
age, marital status, family responsibilities, pregnancy, genetic information,
domestic partner status, disability, weight, height or AIDS/HIV status,
protected veteran or military status, other categories protected by federal,
state, or local law, and regardless of whether the qualified applicants are
individuals with disabilities.



\#LI-POST



**Organization:** Smart Infrastructure



**Company:** Siemens Industry, Inc.



**Experience Level:** Mid-level Professional



**Job Type:** Full-time



**Equal Employment Opportunity Statement**

Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, protected veteran or military status, and other categories protected by federal, state or local law.



**EEO is the Law**

Applicants and employees are protected under Federal law from discrimination. To learn more, Click here at https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm .



**Pay Transparency Non-Discrimination Provision**

Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here at https://www.dol.gov/ofccp/pdf/pay-transp_formattedESQA508c.pdf .



**California Privacy Notice**

California residents have the right to receive additional notices about their personal information. To learn more, click here at https://new.siemens.com/us/en/general/legal/us-internet-privacy-notice-state-rights.html .

Categories

Posted: 2020-02-07 Expires: 2020-03-11

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Administrative Assistant II - Front Desk/Office Support - San Francisco Area

Siemens
Hayward, CA 94541

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