7 days old

Administrative Assistant - Days - Contingent - Senior Living - Bloomfield Hills, MI

Samaritas
Bloomfield Hills, MI 48304

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At Samaritas, we ask you to join us - to \u201cBe The Rock That Starts The Ripple\u201d. A ripple of transformation in the individual lives of the 15,000 people we help each year, and a ripple of positive change throughout our community. Our team is growing at Samaritas! We are seeking more Rocks to join our team. We are always looking for additional employees who want to make a big impact and have a lot of fun doing so as part of an enthusiastic, collaborative team. We want you to be our rock!

 

Samaritas, one of the state's largest faith-based nonprofits, has been sending ripples of positive change into Michigan communities since 1934. Prior to 2016, Samaritas operated as Lutheran Social Services of Michigan.

 

Samaritas provides a continuum of care to all in need with approximately 70 different programs in 40 different locations in Michigan. We believe in diversity and inclusion, for the people we serve and the people we employ. Employing nearly 2,000 employees in opportunities ranging from direct service to management in Michigan's Lower Peninsula, we hope that you will consider joining the Samaritas team and help work in making a difference in communities across Michigan.

 

We walk with people in need, offering hope and compassion while upholding their dignity, advocating for equality and justice, and seeking creative solutions with those who place their trust in us.

 

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Job Summary

 

Provide a range of administrative support for the assigned senior community and the community's Administrator.

 

Duties and Responsibilities

  • Compile, monitor and maintain all schedules, records and reports in a complete and orderly manner to assure prompt reference.
  • Coordinate meetings and appointments and maintain office staff schedules. Respond appropriately to staff inquiries.
  • Assist with marketing functions, including but not limited to, meeting with families, conducting facility tours, completing paperwork and maintaining follow-up with potential clients/families.
  • Serve as a receptionist for visitors awaiting services. Greet visitors and clients, and announce arrivals to appropriate staff. Answer calls in a friendly, positive manner; route calls or take messages. Provide information and appropriately refer persons requesting service.
  • Implement and/or maintain written office procedures to ensure effective office operations. Develop, distribute and maintain letters, general correspondence, formal reports and other written materials as assigned.
  • Create/maintain a filing system relevant to the function of the office to also include resident lease renewals and resident information as directed.
  • Process all incoming and outgoing mail. Perform clerical functions such as data entry, copying, collating, etc. as needed.
  • Assist Administrator with community's Human Resource functions. Maintain and audit all non-management staffs' personnel and medical files; audit/update files to ensure government and organization compliance. Oversee timekeeping system and practices, including staff scheduling.
  • Perform accounts receivable functions to include but not limited to making bank deposits, record cash receipts and maintain records using agency software. Assist in handling accounts payable duties including invoicing for resident lease billing and service plans; submit direct pay vouchers to Central Services.
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    Job Qualifications

     

    Education, Training, and Licensure/Certification

    • Associate's degree in business or related field or equivalent work experience; Bachelor's degree preferred.

     

    Experience

    • Two years' experience in an office setting performing administrative assistant duties; experience in a senior living community preferred.

     

    Knowledge Skills and Abilities

    • Ability to carry out instructions furnished in written, oral, or diagrammatic forms.
    • Ability to work constructively with staff, clients and general public.
    • Ability to perform basic arithmetic operations such as addition, subtraction, multiplication and division. Ability to compute rates and percents.
    • Ability to effectively speak, read and write English language; ability to prepare business letters, summaries and reports using prescribed format and conforming to all rules of punctuation, grammar, diction and style.
    • Ability to display compassion and sensitivity with vulnerable adults who may become angry, hostile, or combative.
    • Excellent customer skills with ability to communicate professionally and effectively.
    • Strong organizational skills with ability to work independently and cooperatively.
    • Strong working knowledge of data entry and Microsoft Office applications. Working knowledge of Kronos timekeeping system preferred.
    • Ability/willingness to learn necessary skills to meet center needs.
    • Ability to maintain confidentiality.

     

    Additional Work Requirements

    • N/A

     

    Physical and Mental Requirements

    • Near visual acuity.
    • Hand and finger dexterity for key board use.
    • Ability to lift up to 20 pounds.
    • Ability to remain stationary for extended periods of time.
    • Ability to move freely about the office.
    • Ability to stoop, bend and lift arms over head.

    Categories

    Posted: 2020-05-19 Expires: 2020-06-18

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    Administrative Assistant - Days - Contingent - Senior Living - Bloomfield Hills, MI

    Samaritas
    Bloomfield Hills, MI 48304

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